Playbooks by event type
Run ticketing for a nightclub
Nightclub owners and venue teams running a weekly programme need a setup they can repeat every night, a team with the right access, and a clear view of who keeps coming back. You build the reference night once, duplicate it for every date, put the run on one public page, and see across the programme which nights bring the same people back.
Build one reference night, duplicate it for every date, give your venue team the right access, and see who comes back.
- For
- Nightclub owners and venue teams running a regular programme of ticketed nights
- Takes
- 12 minutes
Before you start
- You're a brand owner or admin. You can manage the permanent team, create and duplicate events, change tickets and publish.
- You know each room's safe capacity and which entrances your door team will use.
- You have agreed your usual ticket releases, guest-list policy, table packages and last entry.
- You know who needs access across the venue and who only needs access to particular events.
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Set up your permanent venue team
Open Brand, then Team, and invite the people who work across your programme with the role that matches their job, such as admin, stats, door staff or promoter.
Note: Brand-team access carries across your events. Add visiting promoters and temporary door staff to an individual event when they only need access to that night.
Brand, Team. -
Build the setup you want to repeat
Create your first night with the Club show template, with early bird, advance and on the door releases, plus guest-list tickets and VIP booths when you offer them. This reference night also carries the capacity, age limit, ID policy, door time and last entry.
Note: Finish the ticket names, allocations, sale windows, table packages and buyer information before you use this event as the starting point for later dates.
Create event, Club show template. -
Prepare each new night from the reference event
Duplicate the reference event with the parts you want to reuse, then enter the new event name, URL and dates. Allocations, sale windows, door times and last-entry times can change from one night to the next, so check them before publishing.
Note: The duplicate form shows exactly which event details and optional features will carry into the new night.
Events, Duplicate event. -
Create a public series for recurring nights
Open Event Series and create a series for the recurring night, with its name and description, the public series page turned on, its URL and each event date.
Note: The public page lets buyers browse the dates together. The series stays private until you turn on its public page and give it a URL.
Brand, Event Series, Create Event Series. -
Set each night's tickets, promoters and door
Open the new night and set its ticket releases, guest list, VIP booths, promoter invitations, tracking links and door times. The guide to running ticketing for a club night covers each of those in the order a night needs them.
Note: Agree who handles scanner handover, guest-list questions and entry decisions before doors open.
Tip: A duplicated night already carries the reference setup, so start at its ticket releases.
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Find the people who come back
Open Customers on the brand to find the people who have bought for more than one of your nights. Each row holds one person, the events they ordered from, the tickets they ordered and what they spent.
Note: Complimentary tickets do not add the recipient to Customers. The guide to understanding who buys tickets across your events explains every column.
Brand, Customers.
Try these steps on your own event
Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call.
No setup fees. No required monthly ticketing fee. No credit card required.
Or have it done for you
Fai can invite your permanent team, build the reference night, copy it for each new date, publish it and show you who buys across your nights.
In your dashboard, with Fai
Copy <REFERENCE NIGHT NAME> for our night on <DATE>, keep the ticket types, table packages and door times, and show me the new event before I publish it
From your terminal
Install the CLI from our CLI page, sign in with ticketfairy auth login, and choose the brand you are working on with ticketfairy brand use <BRAND_ID>. ticketfairy brand list and ticketfairy event list show the IDs the other commands use.
Use the command line to copy a prepared night for a new date, publish it and check how it sold. Invite the permanent team and build the public series in the dashboard.
Copy the reference night for a new date.
ticketfairy event clone <EVENT_ID>
Publish the new night.
ticketfairy event publish <EVENT_ID>
Check how a night sold.
ticketfairy event stats <EVENT_ID> --metric sales
Let Fai do it for you
Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above.
No setup fees. No required monthly ticketing fee. No credit card required.
Questions you might have
- Should every night use the same ticket setup?
- Use your reference event for the details that stay consistent, then tailor the new date to its expected demand, lineup, rooms, table packages, guest list and entry policy.
- How should I handle an outside promoter hiring the venue?
- Add them to that event with the promoter role so they receive their own link and only see the event they are working on. Agree who controls tickets, guest lists and the door before the event goes on sale.
Still have a question?
Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself.
No setup fees. No required monthly ticketing fee. No credit card required.
Related guides
Do this on your own event
Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.