# Run ticketing for a nightclub | Ticket Fairy Guides

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3. Run ticketing for a nightclub

Setting up an event

# Run ticketing for a nightclub

Build a repeatable setup for every night, give your venue team the right access, and use sales and entry data to plan what comes next.

For:  Nightclub owners and venue teams running a regular programme of ticketed nights

Takes:  18 minutes

- [Set up your permanent venue team](#step-1)
- [Build the setup you want to repeat](#step-2)
- [Prepare each new night from the reference event](#step-3)
- [Create a public series for recurring nights](#step-4)
- [Invite visiting promoters to the event](#step-5)
- [Send each promoter their own link](#step-6)
- [Measure each campaign and partner](#step-7)
- [Follow arrivals during the night](#step-8)

## What you need before you start

- You're a brand owner or admin. You can manage the permanent team, create and duplicate events, change tickets and publish.
- You know each room's safe capacity and which entrances your door team will use.
- You have agreed your usual ticket releases, guest-list policy, table packages and last entry.
- You know who needs access across the venue and who only needs access to particular events.

1. ## Set up your permanent venue team

   Open **Brand**, then **Team**. Invite the people who work across your programme and give each person the role that matches their job, such as admin, stats, door staff or promoter.

   Brand-team access carries across your events. Add visiting promoters and temporary door staff to an individual event when they only need access to that night.
          ![Ticket Fairy Team page with venue staff and promoter roles](https://www.ticketfairy.com/embeds/posters/marketing-brand-team--team-members.png)    Brand, Team.
2. ## Build the setup you want to repeat

   Create your first night with the **Club show** template. Set the early bird, advance and on the door releases. Add guest-list tickets and VIP booths when you offer them, then check the capacity, age limit, ID policy, door time and last entry.

   Finish the ticket names, allocations, sale windows, table packages and buyer information before you use this event as the starting point for later dates.
          ![Ticket Fairy Club show template for a nightclub event](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--club-show.png)    Create event, Club show template.
3. ## Prepare each new night from the reference event

   Duplicate the reference event and include the parts you want to reuse. Enter the new event name, URL and dates. Check every allocation, sale window, door time and last-entry time before publishing because those details can change from one night to the next.

   The duplicate form shows exactly which event details and optional features will carry into the new night.
          ![Ticket Fairy duplicate event form for preparing the next nightclub date](https://www.ticketfairy.com/embeds/posters/marketing-nightclub-operations--duplicate-night.png)    Events, Duplicate event.
4. ## Create a public series for recurring nights

   Open **Event Series** and create a series for the recurring night. Enter its name and description, turn on the public series page, choose its URL and add each event date.

   The public page lets buyers browse the dates together. The series stays private until you turn on its public page and give it a URL.
          ![Ticket Fairy event series form with its public page and URL set](https://www.ticketfairy.com/embeds/posters/marketing-nightclub-operations--public-event-series.png)    Brand, Event Series, Create Event Series.
5. ## Invite visiting promoters to the event

   Keep resident promoters on the brand team. For a visiting promoter, open **Event Team**, select **Invite Team Member**, enter their email address and choose the promoter role.

   Event-team access limits the visiting promoter to the night they are working on.
          ![Ticket Fairy event team invitation with the promoter role selected](https://www.ticketfairy.com/embeds/posters/marketing-promoter-links--invite-event-promoter.png)    Event, Event Team, Invite Team Member.
6. ## Send each promoter their own link

   When you publish, select **Send Promoter Links**. Ticket sales from each link appear under **Sales by Promoter**.

   Scheduled publishing does not send promoter links. Send them separately after the event is public.
          ![Ticket Fairy promoter links ready to send when an event is published](https://www.ticketfairy.com/embeds/posters/marketing-event-publish--promoter-links.png)    Event, Publish, Send Promoter Links.
7. ## Measure each campaign and partner

   Under **Marketing**, open **Tracking Links**. Create a named link for each channel, campaign and partner. Use the clicks, orders and ticket revenue to decide where to put the next night's promotion.

   Use promoter links for team-member sales credit. Use tracking links for placements such as your Instagram bio, an email campaign, a partner page or a printed flyer.
          ![Ticket Fairy tracking links showing campaign sales and ticket revenue](https://www.ticketfairy.com/embeds/posters/marketing-tracking-links--create-tracking-link.png)    Event, Marketing, Tracking Links.
8. ## Follow arrivals during the night

   Open **Check-In** and view **Hourly** while the door team scans. Watch arrivals by hour and the running Checked In total so you can respond when queues build and confirm how the night is filling.

   Use **Individual Tickets** to find a guest or review a scan. Agree who handles scanner handover, guest-list questions and entry decisions before doors open.
          ![Ticket Fairy hourly check-in report for a nightclub](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    Event, Check-In, Hourly.

## Or have it done for you

Fai can create each night, manage tickets and tables, invite team members, issue guest tickets, send promoter links, publish and report on check-ins.

### In your dashboard, with Fai

Help me prepare our nightclub ticketing plan; ask about our rooms, capacities, ticket releases, tables, guest-list rules, promoters, venue team and door times; show me the proposed setup before changing anything

## From your terminal

Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use <BRAND_ID>`. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use.

Use the CLI to create ticket releases, publish a prepared night and check entry figures. Set up tables, guest lists and team access in the dashboard.

### Create an early bird release.

ticketfairy ticket create \<EVENT\_ID\> --name "Early Bird" --price 18 --max-inventory 150

### Publish the event and send promoter links.

ticketfairy event publish \<EVENT\_ID\> --send-promoter-links

### Check entry figures.

ticketfairy checkin status \<EVENT\_ID\> --output json

## Questions you might have

Should every night use the same ticket setup?:  Use your reference event for the details that stay consistent, then tailor the new date to its expected demand, lineup, rooms, table packages, guest list and entry policy.

How should I handle an outside promoter hiring the venue?:  Add them to that event with the promoter role so they receive their own link and only see the event they are working on. Agree who controls tickets, guest lists and the door before the event goes on sale.

## Where to go from here

- [What else you can do with Ticket Fairy](https://www.ticketfairy.com/event-ticketing/night-club-ticketing-software)
- [Run ticketing for a club night](https://www.ticketfairy.com/guides/run-a-club-night)
- [Duplicate an event](https://www.ticketfairy.com/guides/duplicate-an-event)
- [Run a recurring event series](https://www.ticketfairy.com/guides/run-a-recurring-event-series)
- [Track which promotion sells your tickets](https://www.ticketfairy.com/guides/track-which-promotion-sold-your-tickets)
- [How do you answer a custom ticket sales question?](https://www.ticketfairy.com/guides/answer-custom-ticket-sales-questions)
- [Run an A/B test for your event](https://www.ticketfairy.com/guides/run-an-ab-test-for-your-event)
- [Make your event invitation-only](https://www.ticketfairy.com/guides/make-an-event-invitation-only)
- [Password-protect your event](https://www.ticketfairy.com/guides/password-protect-your-event)
- [Sell tickets by personal invitation](https://www.ticketfairy.com/guides/sell-tickets-by-personal-invitation)
- [Unlock hidden tickets with an access code](https://www.ticketfairy.com/guides/unlock-hidden-tickets-with-an-access-code)
- [Approve orders before buyers receive tickets](https://www.ticketfairy.com/guides/approve-orders-before-buyers-receive-tickets)
- [Schedule when your event goes live](https://www.ticketfairy.com/guides/schedule-when-your-event-goes-live)
- [Create a reusable event template](https://www.ticketfairy.com/guides/create-a-reusable-event-template)
- [Set up ticketing for a multi-day festival](https://www.ticketfairy.com/guides/sell-a-multi-day-festival)
- [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets)
- [Group your tickets into categories](https://www.ticketfairy.com/guides/group-your-tickets-into-categories)
- [Issue reusable event passes to crew and artists](https://www.ticketfairy.com/guides/issue-entry-passes-to-your-crew)
- [Create an event](https://www.ticketfairy.com/guides/create-an-event)
- [Every Ticket Fairy guide](https://www.ticketfairy.com/guides)

## Do this on your own event

Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.

  [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

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This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)