--- title: "See the all-in cost of each act on your event | Ticket Fairy Guides" description: "See what one act really costs on its performer page: the fee, the agency fee, travel, the hotel stay, per diems, backline and their share of hire, with one total for each currency. Enter what a trip cost or the room rate of a stay where they are missing, and the same figures reach your budget and the show's settlement." canonical: "https://www.ticketfairy.com/guides/see-the-all-in-cost-of-each-act-on-your-event" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. See the all-in cost of each act on your event Artists, offers and advancing # See the all-in cost of each act on your event You agree a fee, then find the act costs far more once flights, hotel nights, the agency's cut and per diems are added. The All-in cost card adds up every part from what your team already enters, so you know what each act costs before the show and when you settle it. Takes: 5 minutes - [Open the act's performer page](#step-1) - [Read the All-in cost](#step-2) - [The parts of an act's cost](#step-3) - [Enter what a trip cost](#step-4) - [Enter the room rate of the stay](#step-5) - [Check the new total](#step-6) - [Budget and settlement](#step-7) ## Before you start - You are an owner, admin or producer on the event. Other roles don't see what the act costs. - The act is booked on the event, so it has a performer page. 1. ## Open the act's performer page Select the act's name wherever it is underlined, such as in Advancing or the running order, or find it with Find anything on the event's **Operations** page. [Find any performer, stage or day on your event](https://www.ticketfairy.com/guides/find-any-performer-stage-or-day-on-your-event) ![Performer summary with set time, stage, advance progress, open tasks and cards for set times, what is still needed, flights, hotel, deal and contacts](https://www.ticketfairy.com/embeds/posters/marketing-event-hubs--performer.png) *Everything about one performer.* 2. ## Read the All-in cost Read **All-in cost**: **What this act costs** at the top, with one total for each currency, then every part under it. **Note:** Amounts in different currencies are never added together, so an act paid in pounds with a flight in euros has two totals. A line at the foot that starts Not priced yet names anything still without a price, such as a trip with no cost, and the total leaves it out. ![The All-in cost card for an act, with totals in euros and pounds and the fee, deposit, agency fee, two trips, the hotel, per diems, backline and hospitality](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--all-in-cost.png) *What one act costs.* ## The parts of an act's cost Nothing on the card is entered twice. The **Fee** and **Deposit** come from the act's booking; the deposit is part of the fee, so it counts on its own only when there is no fee. The **Agency fee** comes from the accepted or contracted offer, as a fixed amount or a percentage of the fee. Each trip in the event's Travel section is a line with the cost you enter here for the whole booking. The hotel line is the act's stay: the nights times the rooms times the stay's own room rate, or, night by night, the rate of the hotel block the night is counted in. **Per diems**, **Backline** and **Other cost** are the costs added for the act in Payments due, and **Backline hire**, **Hospitality** and **Production hire** are the act's share of the hire and shopping lists, without counting backline twice. 3. ## Enter what a trip cost Select **Enter the cost** beside the trip, enter the **Amount** for the whole booking, choose the **Currency** it was paid in, then select **Save**. **Note:** The amount is for everyone on the booking. A trip that already has a cost shows **Change**, and **Clear the cost** takes it off. ![Dialog asking what the travel for a traveler cost, with the amount for the whole booking and its currency](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--enter-a-trip-cost.png) *Enter a trip's cost.* 4. ## Enter the room rate of the stay Select **Enter this stay's rate** beside the hotel, enter the **Room rate a night** for one room, choose the **Currency**, then select **Save**. **Note:** When the stay is in a hotel block, the dialog shows the block rate the stay uses if it has no rate of its own, and **Use the block rate** goes back to it. ![Dialog for the room rate at Hotel Lumen, with the rate a night, the currency and the hotel block rate the stay uses without one](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--enter-the-room-rate.png) *Enter the room rate.* 5. ## Check the new total Read **What this act costs** again. The part you priced shows its amount, the total includes it, and it drops off the not priced line. ## Budget and settlement The same agency fee, travel, hotel and Payments due costs also show in two more places. In the event's budget, the suggested total for Artists & talent includes them, so Use suggested fills in the all-in figure. In the settlement of a show with the act's accepted offer, they are lines marked **From the act's costs**, and the agency fee is a payment beside the performer fee. The act's share of hire stays in the budget's committed costs, where the hire list puts it. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai reads an act's all-in cost with every part and where it comes from, and enters the cost of a trip or the room rate of a stay when you ask. She shows you the change and waits for your yes first. ### In your dashboard, with Fai ``` What does cost us all in at ? Their outbound flight cost 320 euros ``` ## Questions you might have **Why are there two totals?** The act's costs are in two currencies, for example a fee in pounds and a flight in euros. Each currency has its own total, and they are never added together. **Why is the deposit shown but not added?** The deposit is part of the fee, so adding it would count it twice. It counts on its own only when the booking has no fee. **What if a teammate changes the same cost while I'm entering it?** The dialog says what the cost is now and keeps what you entered. Save again to replace it with yours, or cancel to keep theirs. **Do empty rooms in a hotel block count in an act's cost?** No. An act's cost only includes the nights and rooms of its own stay. Empty rooms in the block are a cost of the block, shown in the block itself. **Can I see what every act costs at once?** Ask Fai for the all-in cost of each act on the event, or open the event's budget, where Artists & talent adds up every act's costs. **Is a change to a cost recorded?** Yes. Every change to a trip's cost or a stay's room rate keeps the value before and after, who changed it and when, and appears in the event's activity log. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/guides/make-an-offer-to-an-artists-agent) - [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist) - [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/guides/raise-purchase-orders-and-track-what-your-event-owes) - [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/guides/hold-hotel-rooms-for-your-artists-and-crew) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)