--- title: "See what your brand spends across its events | Ticket Fairy Guides" description: "See the planned and recorded costs of every event your brand ran or has coming up in a period, the cost per person scanned in at the doors, your budget sections, your biggest suppliers and each event's figures, with every amount in its own currency." canonical: "https://www.ticketfairy.com/guides/see-what-your-brand-spends-across-its-events" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. See what your brand spends across its events Site, suppliers and safety # See what your brand spends across its events When you run dozens of shows a year, you need to know where the money went across all of them, not one budget at a time. The Spend tab adds up every event's budget for the period you choose, so you can see which costs grew, which suppliers you rely on and what each person through the door cost you. Takes: 5 minutes - [Open Spend](#step-1) - [Choose the events](#step-2) - [Recorded and planned costs](#step-3) - [Cost per checked-in attendee](#step-4) - [Check your budget sections and suppliers](#step-5) - [Check each event](#step-6) ## Before you start - You are an owner, admin or producer on the brand. Other roles don't see the Spend tab. - Your team records each event's costs in its budget: planned costs, actual costs and purchase orders. 1. ## Open Spend In the sidebar, select your brand, then **Event Operations**, then **Spend**. **Note:** Every amount stays in its own currency, so a card can show one figure for each currency. ![The Spend tab for the last 12 months, with recorded and planned costs, people scanned in, cost per checked-in attendee, budget sections, biggest suppliers and each event](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--spend.png) *Event Operations, Spend.* 2. ## Choose the events Under **Which events**, choose **Last 12 months**, **Next 12 months**, **This year** or **Last year**. **Note:** The figures cover the events that start in that period. If a period has more than 500 events, the figures cover the latest 500, and the tab says so. ## Recorded and planned costs **Recorded costs** add up the actual costs in the budgets of the events in the period, and **Planned costs** add up their planned costs. Under the planned costs you see the income your events recorded in their budgets. ## Cost per checked-in attendee **People scanned in** counts the people scanned at the door at your events. **Cost per checked-in attendee** is the recorded costs of the events with door scans, divided by the people scanned in there, for each currency. It uses door scans only, never tickets sold, and leaves out events that have not started or where nobody was scanned in. 3. ## Check your budget sections and suppliers Read **Budget sections** and **Biggest suppliers** under the totals. **Note:** Sections with the same name are added up across your events, recorded against planned, largest first. Suppliers come from approved, sent or invoiced purchase orders, with how many orders. 4. ## Check each event Read **Events** for each event's **Planned** and **Recorded** costs and its cost **Per checked-in attendee**, then select **Next** for the next 20 events. **Note:** An event whose door figures are still being added up says **Working out the door figures**, and the tab keeps checking until they're ready. Others say **Not started yet** or **Nobody was scanned in**. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai reads the same figures for a period: planned and recorded costs, income recorded, people scanned in, cost per checked-in attendee, budget sections, biggest suppliers and each event. She only reads here and changes nothing. ### In your dashboard, with Fai ``` What did our events cost over the last 12 months, and what was the cost per person scanned in? ``` ## Questions you might have **Why are there several totals in one card?** Your events recorded costs in more than one currency. Each currency has its own total, and amounts are never converted or added across currencies. **Why is an event missing from the cost per checked-in attendee?** The event has not started, nobody was scanned in at its door, or it has no recorded costs in that currency. Only events with both door scans and recorded costs count. **Where do recorded costs come from?** From the actual costs your team records in each event's budget. Purchase orders count in Biggest suppliers once they are approved. **Can I see one event's budget in full?** Yes. Open the event and its Budget page for every planned and actual cost, or its Operations page for purchase orders and payments due. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/guides/raise-purchase-orders-and-track-what-your-event-owes) - [See the all-in cost of each act on your event](https://www.ticketfairy.com/guides/see-the-all-in-cost-of-each-act-on-your-event) - [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist) - [Send your event contracts and get them signed online](https://www.ticketfairy.com/guides/send-contracts-and-get-them-signed-online) - [Work out the backline and production to hire for your event](https://www.ticketfairy.com/guides/work-out-the-backline-and-production-to-hire-for-your-event) - [Send your event hire lists to suppliers](https://www.ticketfairy.com/guides/send-your-hire-lists-to-suppliers) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) ยท [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)