--- title: "Settle a show with an artist after your event | Ticket Fairy Guides" description: "Let Fai draft the settlement for a show from its ticket sales, budget costs, the artist's deal and the act's own travel, hotel and agency fee. Check where every figure came from, add or reverse lines, then share it, mark it agreed and mark it paid." canonical: "https://www.ticketfairy.com/guides/settle-a-show-with-an-artist" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Settle a show with an artist after your event Artists, offers and advancing # Settle a show with an artist after your event Promoters and venues settle with the artist's tour manager on the night or the morning after, and every figure gets questioned. A settlement built from your own ticket sales, costs and the agreed deal shows where each number came from, so the conversation is about the deal, not the arithmetic. Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Takes: 8 minutes [Watch the video: Settle a show with an artist after your event](https://d3lcdr963b5ubl.cloudfront.net/uploads/guides/video/settle-a-show-with-an-artist/95e0495cae866f41040638dd288e62aaea9a9516bd59bd7c5b3fe26ea1cb3f72/5f9fba54e5e0f7c2/guide.mp4) · [English](https://www.ticketfairy.com/resources/captions/guides/guide-settle-a-show-with-an-artist-5f9fba54e5e0.vtt) ***Watch how it's done** 3 min 18 s, with captions.* - [Open Settlements](#step-1) - [Choose the show and the deal](#step-2) - [Check every line](#step-3) - [The act's own costs](#step-4) - [Update the settlement with the latest figures](#step-5) - [Add a line](#step-6) - [Reverse a wrong line](#step-7) - [Share the settlement](#step-8) - [Send a copy to the artist's side](#step-9) - [Mark it agreed, then paid](#step-10) ## Before you start - You need an owner, admin or producer role on the brand. - If you want us to work out the artist's fee, the show needs an accepted offer. Enter show costs as actuals in the event's budget first if you want them on the settlement. 1. ## Open Settlements [Play from here](#guide-video) In the sidebar, select your brand, then **Event Operations**, then **Settlements**, and select **Settle a show**. **Note:** Once a show has ended with no settlement, **Needs attention** lists it with **Settle**, and an accepted offer's panel has **Settle this show**. Both open the same dialog. 2. ## Choose the show and the deal [Play from here](#guide-video) Choose the **Event**, choose the accepted offer under **Performer deal**, then select **Draft the settlement**. **Note:** Ticket sales come from the event's tickets after refunds, costs from its budget actuals and the fee from the deal. Choose **No performer deal** to settle a show without an artist fee. ![The Settle a show dialog with the event Nova Twins live and the performer deal chosen](https://www.ticketfairy.com/embeds/posters/marketing-venue-operations--settle-a-show.png) *Settle a show.* 3. ## Check every line [Play from here](#guide-video) Read each line under **Lines**. Each one says where its figure came from, such as **From ticket sales** or **From the deal**, and how it was worked out. **Note:** The lines are grouped into income, deductions, show costs and payments to the performer. **Totals** adds them up and shows **Left for you**. ![Settlement Fai drafted for Nova Twins live, with ticket sales, sales tax, sound and lights and the performer fee, each saying where its figure came from, and the totals](https://www.ticketfairy.com/embeds/posters/marketing-venue-operations--settlement.png) *A settlement Fai drafted.* ## The act's own costs [Play from here](#guide-video) When the show has the act's accepted offer, the settlement also lists the act's travel, hotel stay and Payments due costs as show costs marked **From the act's costs**, and the offer's agency fee as a payment beside the performer fee, worked out on the fee the deal pays. Any actual cost in the budget's Artists & talent section is then left out of this settlement, so nothing counts twice. Each amount stays in its own currency. ![Settlement with the act's travel, hotel and per diem from the act's costs, and the agency fee beside the performer fee](https://www.ticketfairy.com/embeds/posters/marketing-event-act-costs--settlement.png) *A settlement with the act's own costs.* 4. ## Update the settlement with the latest figures [Play from here](#guide-video) Optional: Select **Bring up to date** after a late refund or a new budget actual. We work out the lines from the ticket sales, the budget and the deal again. **Note:** A line you reversed doesn't come back. 5. ## Add a line [Play from here](#guide-video) Optional: Select **Add a line**, choose the **Kind**, enter **What it's for** and the **Amount**, then select **Add line**. **Note:** Enter a minus amount for a credit, such as a merchandise share you owe back. 6. ## Reverse a wrong line [Play from here](#guide-video) If a line is wrong, select **Reverse** on it, then **Reverse** in the dialog. We add a new line that cancels it, and both stay on the settlement. 7. ## Share the settlement [Play from here](#guide-video) Select **Share**, then **Share** in the dialog. **Warning:** The lines are locked once it is shared. To change anything after that, you reopen it as a new version. 8. ## Send a copy to the artist's side [Play from here](#guide-video) Select **Print or save as PDF**, save the file and send it to the tour manager or agent. 9. ## Mark it agreed, then paid [Play from here](#guide-video) When both sides agree the figures, select **Mark as agreed**. Once the artist has been paid, select **Mark as paid**. **Note:** Mark as paid only notes that the artist has been paid. It doesn't move any money. ![Shared settlement for Nova Twins live with its lines locked and Mark as agreed and Reopen above them](https://www.ticketfairy.com/embeds/posters/marketing-venue-operations--settlement-shared.png) *A shared settlement.* ## Or have it done for you Fai drafts a show's settlement, brings it up to date, adds or reverses lines, and shares it, marks it agreed or paid, or reopens it, asking you before each change. ### In your dashboard, with Fai ``` Draft the settlement for with 's deal and tell me what is left for us ``` ### From your own assistant, over MCP Connect your assistant to [our MCP server](https://www.ticketfairy.com/mcp-server) and ask it: Keep `--read-only` in your MCP configuration. This task only reads data, so your assistant does not need tools that make changes. ``` Pick the brand, list the settlements for and show me the lines and totals of the latest one ``` ## From your terminal Install the CLI from [our CLI page](https://www.ticketfairy.com/cli), sign in with `ticketfairy auth login`, and choose the brand you are working on with `ticketfairy brand use `. `ticketfairy brand list` and `ticketfairy event list` show the IDs the other commands use. The CLI reads settlements: the list for an event and one settlement's lines and totals. To draft, change or share a settlement, use the dashboard or Fai. You need an owner, admin or producer role on the brand. ### List the settlements for one event, with their status and version. ``` ticketfairy event-os venue settlements list --brand --event ``` ### Show one settlement with its lines and totals. ``` ticketfairy event-os venue settlements show --brand ``` ## Correct a settlement after it is shared [Play from here](#guide-video) 1. ### Reopen it as a new version Open the settlement, select **Reopen**, enter why under **Why are you reopening it?**, then select **Reopen**. **Note:** The version you reopened stays exactly as it was, marked **Replaced**, and a new draft starts with the same lines for you to correct. Fai reopens a shared, agreed or paid settlement as a new version after you confirm and give the reason. ### In your dashboard, with Fai ``` Reopen the settlement for , the bar share was left off ``` ## Questions you might have **Why is the ticket income different from my sales report?** The settlement counts tickets after refunds, so a refund after the show brings it down. Select **Bring up to date** on a draft to pick up refunds since it was drafted. **Does Fai draft settlements on her own?** Fai lists shows that ended with no settlement in **Needs attention**. Where the show is linked to an event, she also suggests drafting it in that event's suggestions, and nothing is drafted until someone approves it. **Why can't I delete a line?** You can't delete anything on a settlement, so the artist's side can always see what changed. Reverse the line instead, and the history shows both. **Why is the Artists & talent spend in my budget not on the settlement?** The settlement takes the act's own travel, hotel and other costs from what your team entered for the act, so we leave out the budget's Artists & talent actuals to avoid counting them twice. If the act's costs are cleared, the budget's actuals come back the next time you select Bring up to date. **Can a settlement have more than one currency?** Yes. We total each currency separately under **Totals**. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) - [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/guides/make-an-offer-to-an-artists-agent) - [Hold dates for shows at your venue](https://www.ticketfairy.com/guides/hold-dates-for-shows-at-your-venue) - [Check the payout for your event](https://www.ticketfairy.com/guides/check-your-payout) - [See the all-in cost of each act on your event](https://www.ticketfairy.com/guides/see-the-all-in-cost-of-each-act-on-your-event) - [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)