# Share a live ticket sales report with a partner | Ticket Fairy Guides

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/guides)
3. Share a live ticket sales report with a partner

Understanding your event reports

# Share a live ticket sales report with a partner

Co-promoters, venues and sponsors often want to follow the ticket sales of their part of an event for themselves. You make a sales report link covering only the ticket types and add-ons they have a stake in, and they open it with their own Ticket Fairy login to watch sales and revenue as tickets sell.

Give a venue, co-promoter or sponsor a sales report link that shows the live ticket sales and revenue of the ticket types and add-ons you choose, without giving them a role on your event.

For:  Showing a partner the live ticket sales of the part of your event they share in

Takes:  5 minutes

- [Open External/3rd-Party Sales Reporting](#step-1)
- [Sales report links and tracking links](#step-2)
- [Name the report](#step-3)
- [Choose the ticket types](#step-4)
- [Add the add-ons](#step-5)
- [Hide the day-by-day sales](#step-6)
- [Make the link](#step-7)
- [Copy the link and send it](#step-8)
- [The report your partner opens](#step-9)

## Before you start

- You're an owner or an admin on this event. If **Settings** is missing from your event menu, ask an owner or an admin to do this for you.
- The ticket types or add-ons the report covers already exist on the event.
- The person you share the report with has a Ticket Fairy organiser login of their own. They do not need a role on your event.

1. ## Open External/3rd-Party Sales Reporting

   Open your event, select **Settings** and scroll to the **External/3rd-Party Sales Reporting** section. The form makes a link, and the table under it lists the links you already have.
          ![Ticket Fairy External/3rd-Party Sales Reporting section with the form to make a sales report link and a table holding one link](https://www.ticketfairy.com/embeds/posters/marketing-sales-report-link--reporting-card.png)    Event, Settings, External/3rd-Party Sales Reporting.

## Sales report links and tracking links

A sales report link opens a page of figures and sells nothing, so nobody is credited with a sale through it. A tracking link from **Tracking Links** counts what one placement sold, and a referral or promoter link credits the buyer or team member who shared it.

2. ## Name the report

   Enter a name your team will recognise in **Name**, such as the partner and the deal. The name is for you, and the person you share the link with does not see it.

   **Note:** The name needs at least three characters.
3. ## Choose the ticket types

   In **Add a Ticket Type**, choose each ticket type the report covers. The report shows those ticket types and no others.

   **Note:** On an event with time slots, each group of slots is one entry ending in Slots.
4. ## Add the add-ons

   Optional: in **Add an Add-On**, choose each add-on the report covers.

   **Note:** A report needs at least one ticket type or one add-on, and it can cover add-ons alone.
5. ## Hide the day-by-day sales

   Optional: turn on **Hide Breakdown by Date** to share totals only. The report then has no Total Daily Sales tab.
6. ## Make the link

   Select **Generate Sales Tracking Link**. The dashboard shows "Sales tracking link successfully created." and the new link appears as a row in the table.

   **Note:** The button stays greyed until the report has a name and at least one ticket type or add-on.
7. ## Copy the link and send it

   Click the link in the new row to copy it, then send it to your partner. The link starts with the address of your dashboard.

   **Note:** Anyone signed in to Ticket Fairy who has the link can open the report, so send it only to the person it is for.

## The report your partner opens

Your partner opens the link and signs in with their own Ticket Fairy organiser login. They see **Sales by Ticket Type** for the ticket types you chose, with the number sold, the stock left, the price excluding fees, revenue and gross revenue, and an Add-Ons section, which is empty when the link covers no add-ons. The page refreshes every ten seconds.

**Note:** The number sold counts tickets on paid orders, less refunded tickets, and tickets that the buyer's card is holding to be charged later, such as a sliding-scale ticket waiting for its funding goal. An order waiting for your approval counts once you approve it.

      ![Ticket Fairy sales report page with the number sold, stock left and revenue for two ticket types](https://www.ticketfairy.com/embeds/posters/marketing-sales-report-link--report-page.png)    The page a sales report link opens.

## Try these steps on your own event

Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call.

    Your email address    [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

No setup fees. No required monthly ticketing fee. No credit card required.

## Or have it done for you

Fai, the assistant inside your dashboard, can make a sales report link for the ticket types and add-ons you name, and she shows it to you and asks you to approve it first. Copy the finished link from the External/3rd-Party Sales Reporting section on the event's Settings page. Sales report links are made in the dashboard or through Fai.

### In your dashboard, with Fai

On \<EVENT NAME\>, make a sales report link called \<NAME\> for the \<TICKET TYPES\> ticket types and the \<ADD-ONS\> add-ons, \<WITH OR WITHOUT\> the day-by-day breakdown, and show it to me before you create it

## Let Fai do it for you

Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above.

   [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

No setup fees. No required monthly ticketing fee. No credit card required.

## Replace a link that has been passed on

In the table, select **Regenerate Link** on the row. The old link stops working at once, and the row shows a new link to send to the people who should keep access.

**Warning:** The dashboard does not ask you to confirm, and the old link cannot be brought back.

Fai cannot list the sales report links you already have, so replace a link in the dashboard.

## Stop sharing a report

In the table, check the name on the row, then select **Delete**. The link stops working at once and the row leaves the table.

**Warning:** The dashboard does not ask you to confirm, and a deleted link cannot be restored. Make a new link if you want to share the report again.

Fai cannot list the sales report links you already have, so delete a link in the dashboard.

## Questions you might have

Does the person I share with need a Ticket Fairy account?:  Yes. Your partner signs in when they open the link, so share it with a partner who has a Ticket Fairy organiser login of their own. They do not need a role on your event, and the link shows them only the report, not your dashboard.

Can other people open the link?:  Anyone who is signed in to Ticket Fairy and has the link can open the report. If a link reaches the wrong person, select **Regenerate Link** and send the new link to the people who should keep access.

How do I see what a link covers?:  Select **Show Selection** on the row. The dialog lists the ticket types and add-ons the link covers and whether the day-by-day sales are hidden.

Can I change the ticket types on a link I already sent?:  No. A link keeps the ticket types, add-ons and date setting it was made with. Make a new link with the new choice, send it, then delete the old one.

Is this the same as a tracking link?:  No. A tracking link from **Tracking Links** is one you put in a post, a newsletter or on a poster, and it counts the clicks, orders and revenue that placement brings in. A sales report link shows a partner the sales of the ticket types you chose, wherever those tickets were sold.

How is this different from the link I can share for a promo code?:  A promo code's sales link shows the sales made with that code, and it opens without a login. A sales report link covers the ticket types and add-ons you choose, whichever code or link sold them, and your partner signs in to open it.

Why do the figures not match my Performance page?:  The report covers only the ticket types and add-ons you chose, so its totals leave out every other ticket on the event. It also counts guest tickets on those ticket types, at no price, which the ticket count on your Performance page leaves out.

## Still have a question?

Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself.

   [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No required monthly ticketing fee. No credit card required.

## Related guides

- [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/features)
- [See how your ticket sales are going](https://www.ticketfairy.com/guides/check-your-sales)
- [Track which promotion sells your tickets](https://www.ticketfairy.com/guides/track-which-promotion-sold-your-tickets)
- [Create promo codes for your event](https://www.ticketfairy.com/guides/create-promo-codes)
- [See which team members sell your tickets](https://www.ticketfairy.com/guides/see-which-team-members-sell-your-tickets)
- [Understand who buys tickets to your event](https://www.ticketfairy.com/guides/read-your-audience-demographics)
- [See where your event audiences are strongest](https://www.ticketfairy.com/guides/see-where-your-event-audiences-are-strongest)
- [Understand your event's referral results](https://www.ticketfairy.com/guides/read-your-referral-results)
- [See how visitors find your event page](https://www.ticketfairy.com/guides/see-how-visitors-find-your-event-page)
- [Understand who buys tickets across your events](https://www.ticketfairy.com/guides/understand-who-buys-tickets-across-your-events)
- [Check the weather for your event](https://www.ticketfairy.com/guides/check-your-event-weather)
- [Every Ticket Fairy guide](https://www.ticketfairy.com/guides)

## Do this on your own event

Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.

  [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

## Sell tickets with Ticket Fairy

Everything in these guides is in your dashboard from the day you sign up.

- Set up your event in minutes
- Free events are free
- Fai, your co-pilot, is built in

 [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No required monthly ticketing fee. No credit card required.

## See it on a call

Book a demo and we will show you how Ticket Fairy handles your kind of event.

 [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/event-ticketing/features)

### Tips for selling more tickets

Practical advice from organisers who sell out, and every new guide as it is published.

We respect your privacy. Unsubscribe anytime.

---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)