--- title: "Share one invitation link to your event | Ticket Fairy Guides" description: "Create one invitation link for a group, such as a sponsor's staff or a members' chat, choose the hidden tickets it unlocks and cap the tickets and orders the whole group can buy through it, then copy it and share it yourself." canonical: "https://www.ticketfairy.com/guides/share-one-invitation-link-to-your-event" --- 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guides](https://www.ticketfairy.com/guides) 3. Share one invitation link to your event Private sales, invitations and guest lists # Share one invitation link to your event Promoters handing a sponsor's staff, a members' group chat or a partner's newsletter access to tickets often have no list of names and email addresses. With one invitation link, everyone in that group buys through the same link, and the limits you set stop the group buying more than its share of your event. Takes: 5 minutes [Watch the video: Share one invitation link to your event](https://d3lcdr963b5ubl.cloudfront.net/uploads/guides/video/share-one-invitation-link-to-your-event/8f9529c605caf16ee67b9fb33cacb149b1f4a500845d8dd487e0cc0050f1d4bb/f1942337440f8556/guide.mp4) · [English](https://www.ticketfairy.com/resources/captions/guides/guide-share-one-invitation-link-to-your-event-f1942337440f.vtt) ***Watch how it's done** 3 min 20 s, with captions.* - [Open the Links tab](#step-1) - [When to share one link](#step-2) - [Select Create Invitation Link](#step-3) - [Enter who the link is for](#step-4) - [Choose the hidden tickets the link unlocks](#step-5) - [Choose a held allocation](#step-6) - [Set the limits for the whole group](#step-7) - [Example: a sponsor's staff](#step-8) - [Select Create](#step-9) - [Copy the link and share it](#step-10) - [Open the link in a private window](#step-11) ## Before you start - You have an owner, administrator, curator or customer support role on the event. - Your brand is verified. If your brand is new or you don't know whether it is verified, contact Ticket Fairy Support before creating an invitation link. - If the group should buy a ticket type nobody else can see, you've already set up that ticket type and hidden it. 1. ## Open the Links tab [Play from here](#guide-video) Open your event, select **Interact**, then **Invitations**, and select the **Links** tab. **Note:** The **Email** tab beside it sends a personal invitation to each named guest. ![The Invitation Links section with no links yet and the Create Invitation Link button](https://www.ticketfairy.com/embeds/posters/marketing-invitation-links--empty.png) *Interact, Invitations, Links.* ## When to share one link [Play from here](#guide-video) Everyone who opens one invitation link shares it, and its ticket and transaction limits are one allowance for the whole group. It suits a sponsor, a partner or a members' chat whose email addresses you don't have. Personal invitations from the **Email** tab suit a guest list where each guest needs their own limit, their own status and a link you can resend or cancel. 2. ## Select Create Invitation Link [Play from here](#guide-video) Select **Create Invitation Link**. **Note:** Once the event has links, the button sits above the table of links. ![The Create Invitation Link dialog with description, hidden ticket, hold and limit fields](https://www.ticketfairy.com/embeds/posters/marketing-invitation-links--create.png) *Interact, Invitations, Links, Create Invitation Link.* 3. ## Enter who the link is for [Play from here](#guide-video) Optional: Enter the group's name in **Description**, such as the sponsor or the chat the link is going to. **Note:** Your team sees the description in the table of links, so you can tell the links apart. Buyers never see it. 4. ## Choose the hidden tickets the link unlocks [Play from here](#guide-video) Optional: If the group should buy a ticket type that is hidden from everyone else, choose it under **Unlock Registration for Hidden Ticket Type (optional)**. **Note:** Anyone who opens the link sees the hidden ticket types you choose. Leave the field empty when the group should buy from the tickets everyone can see. 5. ## Choose a held allocation [Play from here](#guide-video) Optional: If you set tickets aside for this group, choose that allocation under **Hold Tickets (optional)**. **Note:** Each choice shows the ticket type, then the hold's description. You can choose one held allocation for each ticket type. 6. ## Set the limits for the whole group [Play from here](#guide-video) Choose the **Maximum number of tickets**, then the **Maximum number of transactions**, each from 1 to 50. **Note:** Both limits count every purchase made through this link, whoever makes it. Choosing the ticket limit sets the transaction limit to the same number, so choose the transaction limit second. ## Example: a sponsor's staff [Play from here](#guide-video) A sponsor with 20 staff who each bring a guest needs 40 tickets across up to 20 orders, so set 40 tickets and 20 transactions. Once the group has bought 40 tickets or placed 20 orders, however the staff share them out, the link stops offering tickets. If the sponsor asks for more, create a second link with its own limits, so the two allowances stay separate. 7. ## Select Create [Play from here](#guide-video) Select **Create**. Ticket Fairy shows "Successfully created!" and adds the link to the table a few seconds later. 8. ## Copy the link and share it [Play from here](#guide-video) Select **Copy Link** on the new row, then paste the link wherever the group will see it. **Note:** In the table, the maximum uses column shows the transaction limit and the maximum quantity column shows the ticket limit. **Tip:** Share the link only with the group it is for. Anyone who has it can use what is left of its limits. ![The Invitation Links table with two links, their ticket types, limits and Copy Link buttons](https://www.ticketfairy.com/embeds/posters/marketing-invitation-links--links.png) *Interact, Invitations, Links.* 9. ## Open the link in a private window [Play from here](#guide-video) Open the copied link in a private browser window and check that the event page offers the ticket types you chose. **Note:** Close the window without buying. A test order counts against the link's limits like any other. ## Or have it done for you Fai, your AI teammate, can check sales, update your event or change a ticket when you ask. Fai can create an invitation link with the hidden ticket types it unlocks and its ticket and transaction limits. She asks you to approve it before she creates it. Then copy the new link with **Copy Link** on the Links tab. To give the link a held allocation, create it in the dashboard. ### In your dashboard, with Fai ``` Create an invitation link for for . It should unlock the ticket type and allow up to tickets across orders in total. Show me the details before you create it ``` ## Questions you might have **Can I switch an invitation link off?** You can't cancel or change a link on the Links tab, and a link keeps working until its ticket or transaction limit is used up. Choose limits that match the group before you create it, and create a new link with its own limits when a group needs more. **A buyer says the link has been used the maximum number of times. What does that mean?** They saw a message that the link is not valid or has already been used the maximum number of times, which means the group has already bought the link's ticket limit or placed its transaction limit. Create a new link for the tickets they still need. **Can a link sell more than its limits?** Occasionally. A buyer who opened checkout before the link reached its limit can still finish that order, and buyers checking out at the same moment can each finish too. Set the limits a little below the most the group can have. **Can one buyer use up the whole link?** Yes. The limits belong to the link rather than to each buyer, so whoever uses it first can take the tickets and orders it allows. Send personal invitations from the **Email** tab when each guest needs a limit of their own. **Does an invitation link work on an event that requires an invitation?** Yes. With **Invitation required to attend** on, anyone who opens a valid invitation link can buy, while visitors without one can't add a ticket. ## Still have a question? Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## Related guides - [More ways to use Ticket Fairy](https://www.ticketfairy.com/features/private-sales-and-presales) - [Sell tickets by personal invitation](https://www.ticketfairy.com/guides/sell-tickets-by-personal-invitation) - [Make your event invitation-only](https://www.ticketfairy.com/guides/make-an-event-invitation-only) - [Hold back tickets for later](https://www.ticketfairy.com/guides/hold-back-ticket-stock) - [Unlock hidden tickets with an access code](https://www.ticketfairy.com/guides/unlock-hidden-tickets-with-an-access-code) - [Password-protect your event](https://www.ticketfairy.com/guides/password-protect-your-event) - [Sell tickets only to your NFT holders](https://www.ticketfairy.com/guides/sell-tickets-only-to-your-nft-holders) - [Every Ticket Fairy guide](https://www.ticketfairy.com/guides) ## Do this on your own event Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call. [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) ## Sell tickets with Ticket Fairy Start free with unlimited events and no monthly fee, and choose a paid plan when you need more. - Set up your event in minutes - Free events are free - Fai, your AI teammate, is built in [Create a free account](https://manage.ticketfairy.com/welcome) No setup fees. No monthly fee. No credit card required. ## See it on a call Book a demo and we will show you how Ticket Fairy handles your kind of event. [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features/private-sales-and-presales) ### Tips for selling more tickets Practical advice from working event organizers, and every new guide as it is published. We respect your privacy. Unsubscribe anytime. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)