---
title: "Take notes on your event calls with Fai | Ticket Fairy Guides"
description: "Send Fai's notetaker to a Zoom, Google Meet or Microsoft Teams call about your event and get a summary, the follow-ups agreed and notes you can share, filed under the event."
canonical: "https://www.ticketfairy.com/guides/take-notes-on-your-event-calls-with-fai"
---

# Take notes on your event calls with Fai | Ticket Fairy Guides

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guides](https://www.ticketfairy.com/guides)
3. Take notes on your event calls with Fai

Running the production

# Take notes on your event calls with Fai

Advance calls, production meetings and security briefings decide half of what happens on show day, and nobody on the call wants to be the one taking notes. Fai's notetaker joins the call for you and files what was agreed under the event.

Send Fai's notetaker to a Zoom, Google Meet or Microsoft Teams call about your event and get a summary, the follow-ups agreed and notes you can share, filed under the event.

For:  Keeping a record of the calls about one event

Takes:  5 minutes

- [Open the event's Meetings](#step-1)
- [Send the notetaker to a call](#step-2)
- [The notetaker's progress on each call](#step-3)
- [Read the notes](#step-4)

## Before you start

- You are an owner or admin of the brand the event belongs to.
- You have the link to the call: a Zoom, Google Meet or Microsoft Teams meeting.

1. ## Open the event's Meetings

   Open the event, select **Management**, then select **Meetings** in the list of sections.

   **Note:** Every call the notetaker was sent to for this event is listed, with where it is up to. If a section is not in the list, select **More sections** and open it there.
          ![Ticket Fairy event Meetings with three calls and one open, showing the summary, the follow-ups agreed on the call and the notes to share](https://www.ticketfairy.com/embeds/posters/marketing-event-mail-and-meetings--meetings.png)    Meetings, with one call's notes open.
2. ## Send the notetaker to a call

   Select **Send the notetaker**, paste the link into **Call link**, enter a **Name of the call** and select **Send the notetaker**.

   **Note:** The name is optional, but "Advance call with the tour manager" is easier to find later than a link. Send it before the call starts; the notetaker joins when the call does.
          ![Ticket Fairy dialog for sending the notetaker to a call, with a call link and a name for the call](https://www.ticketfairy.com/embeds/posters/marketing-event-mail-and-meetings--send-notetaker.png)    Send the notetaker.

## The notetaker's progress on each call

Each call in the list shows where the notetaker is: **Waiting to join** before the call starts, **Recording** while it is on the call, then **Notes ready** once Fai has finished the notes after the call. **Not recorded** means the notetaker could not record the call, usually because the link was wrong; send it again with the right link. **Called off** means someone on your team stopped it.

3. ## Read the notes

   Select a call marked **Notes ready** to read its **Summary**, the **Follow-ups agreed on the call** and the **Notes to share**.

   **Note:** Each follow-up shows who took it on and by when, where the call made that clear. The notes to share are ready to send to everyone who was on it.

## Try these steps on your own event

Create a free account, build your event and follow the steps above in your own dashboard. It takes a few minutes and you do not need to book a sales call.

    Your email address    [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

No setup fees. No required monthly ticketing fee. No credit card required.

## Or have it done for you

Fai sends the notetaker to a call link you give her, tells you where it is up to, and finds and reads the notes from earlier calls. She asks before the notetaker joins a call.

### In your dashboard, with Fai

Send the notetaker to this call for \<EVENT NAME\>: \<CALL LINK\>

## Let Fai do it for you

Fai works inside your Ticket Fairy dashboard. Create your account, open Fai and paste the prompt above.

   [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

No setup fees. No required monthly ticketing fee. No credit card required.

## Call off the notetaker

1. ### Stop the notetaker joining or recording

   Select the call, select **Call off the notetaker**, then **Call it off**.

   **Note:** The notetaker does not join, or leaves if it is already on the call, and Fai makes no notes. Choose **Keep it** to change your mind.

Fai tells you where the notetaker is up to on a call. To call it off, use Meetings in the dashboard.

### In your dashboard, with Fai

Is the notetaker on the security briefing for \<EVENT NAME\> yet?

## Questions you might have

Can the notetaker join calls from my calendar without a link?:  Yes, once Ticket Fairy support connects your calendar. Select How it works in Meetings to see whether a calendar is connected.

Which calls can the notetaker join?:  Zoom, Google Meet and Microsoft Teams calls. A link to anything else is refused when you send it.

Who can see the notes?:  The owners and admins of your brand who open the event's Meetings.

## Still have a question?

Book a demo and we will answer it on a call, on your kind of event. Or create your account and see it for yourself.

   [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No required monthly ticketing fee. No credit card required.

## Related guides

- [More ways to use Ticket Fairy](https://www.ticketfairy.com/features)
- [Read your event's email in one inbox](https://www.ticketfairy.com/guides/read-your-event-email-in-one-inbox)
- [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists)
- [Keep the jobs behind your event moving](https://www.ticketfairy.com/guides/keep-your-event-tasks-on-track)
- [Run your event from its Today page](https://www.ticketfairy.com/guides/run-your-event-from-its-today-page)
- [Find any performer, stage or day on your event](https://www.ticketfairy.com/guides/find-any-performer-stage-or-day-on-your-event)
- [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production)
- [Balance your event team's workload](https://www.ticketfairy.com/guides/balance-your-event-teams-workload)
- [Choose what Fai does on your event](https://www.ticketfairy.com/guides/choose-what-fai-does-on-your-event)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists)
- [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show)
- [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/guides/book-travel-and-accommodation-for-your-artists)
- [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers)
- [Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it)
- [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/guides/share-day-sheets-with-your-on-site-teams)
- [Call your show live on show day](https://www.ticketfairy.com/guides/call-your-show-live-on-show-day)
- [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/guides/book-dressing-rooms-and-plan-build-and-break-days)
- [Hold dates for shows at your venue](https://www.ticketfairy.com/guides/hold-dates-for-shows-at-your-venue)
- [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/guides/make-an-offer-to-an-artists-agent)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist)
- [Send your event contracts and get them signed online](https://www.ticketfairy.com/guides/send-contracts-and-get-them-signed-online)
- [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/guides/raise-purchase-orders-and-track-what-your-event-owes)
- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/guides/take-trader-applications-for-your-event)
- [Get your traders ready for show day](https://www.ticketfairy.com/guides/get-your-traders-ready-for-show-day)
- [Draw your event site map and share it](https://www.ticketfairy.com/guides/draw-your-event-site-map-and-share-it)
- [Build your event rota and check staff in](https://www.ticketfairy.com/guides/build-your-event-rota-and-check-staff-in)
- [Issue accreditation passes for your event](https://www.ticketfairy.com/guides/issue-accreditation-passes-for-your-event)
- [Recruit volunteers for your event](https://www.ticketfairy.com/guides/recruit-volunteers-for-your-event)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/guides/give-volunteers-their-own-page-and-track-hours)
- [Report and handle incidents at your event](https://www.ticketfairy.com/guides/report-and-handle-incidents-at-your-event)
- [Hand out radios and kit to your event crew](https://www.ticketfairy.com/guides/hand-out-radios-and-kit-to-your-event-crew)
- [Handle lost property at your event](https://www.ticketfairy.com/guides/handle-lost-property-at-your-event)
- [Keep a risk register for your event](https://www.ticketfairy.com/guides/keep-a-risk-register-for-your-event)
- [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/guides/message-the-people-working-on-your-event)
- [Send your event lists to your team on a schedule](https://www.ticketfairy.com/guides/send-your-event-lists-to-your-team-on-a-schedule)
- [Publish your event line-up and set times](https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times)
- [Add everyone who sends your event form to your volunteers, traders or crew](https://www.ticketfairy.com/guides/add-form-applicants-to-your-event-teams)
- [Every Ticket Fairy guide](https://www.ticketfairy.com/guides)

## Do this on your own event

Create your account, build your event and follow the steps in your own dashboard. You do not need to book a sales call.

  [Create a free account](https://manage.ticketfairy.com/welcome) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

## Sell tickets with Ticket Fairy

Everything in these guides is in your dashboard from the day you sign up.

- Set up your event in minutes
- Free events are free
- Fai, your co-pilot, is built in

 [Create a free account](https://manage.ticketfairy.com/welcome)

No setup fees. No required monthly ticketing fee. No credit card required.

## See it on a call

Book a demo and we will show you how Ticket Fairy handles your kind of event.

 [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [More ways to use Ticket Fairy](https://www.ticketfairy.com/features)

### Tips for selling more tickets

Practical advice from organisers who sell out, and every new guide as it is published.

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---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)