Take food, drink and market trader applications for your event

Open Vendors

Open the event, select Management, then select Vendors in the list of sections.

Note: If Vendors is not in the list, select More sections and open it there. The list opens on To review, with the applications waiting for you.

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Set up the application page

Select Set up. On Application page, enter your Welcome text and The mix you want, then list the Certificates every trader must upload.

Note: The page already asks for the business, contact, what they sell, pitch, power, water and photos. Add anything else under Your own questions, and set Close applications on (optional) for a closing date.

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Add your pitch fees and extras

Select Fees, then Add a pitch fee for each pitch size and Add an extra for power, water, passes or parking.

Note: A pitch fee can also take a share of sales and a deposit charged when you approve the trader, and prices are in the event's currency. Traders see the fees on the application page and choose their pitch there.

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Choose how trader invoices are taxed

Under Tax on trader fees, choose how trader invoices are taxed.

• Same tax as your tickets: Trader invoices add the same tax as the tickets for this event.
• No tax: Trader invoices add no tax, for pitch fees that are not taxed where you trade.
• Choose a tax rate: Trader invoices add the tax rate you choose from your tax rates.

Note: Invoices already raised keep the tax they were made with.

Open applications and share the link

Close the panel, select Open applications, then select Copy application link and share it on your website and social pages.

Note: Traders apply from their phone with no account, and each gets an email with a link to their own trader page. Close applications stops new applications and keeps the ones you have.

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Rank the applications with Fai

Select Rank with Fai. Fai reads each application against the mix you want and marks it Strong fit, Possible fit or Weak fit with her reasons.

Note: Fai never decides; you do. Best fit first puts the strongest fits at the top of the list.

Open an application

Select a trader to open their panel with what they sell, their pitch, power and water, their answers, photos and Fai's reasons.

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Choose the pitch and extras before you approve

Under Pitch and fees, enter the Pitch, choose the Pitch fee and set how many of each extra they need.

Note: The invoice is made from these, so an approval with no pitch fee raises no invoice.

Approve, waitlist or decline

Select Approve, Waiting list or Decline, check the email and invoice the dialog lists, then confirm.

Note: Turn off Email the trader to decide without emailing. When you approve, Raise the invoice makes it from the pitch fee and extras, or the deposit when the pitch has one, and Send the invoice now emails it with a link to pay by card.

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Check the trader is trading

Select Trading. The trader is listed with their pitch, and their invoice shows Unpaid until they pay it, then Paid.