--- title: "Raise purchase orders and track what your event owes | Panduan Ticket Fairy" description: "Send suppliers a purchase order for your event, check their invoice against it, and see every deposit, balance, per diem and supplier payment that is overdue, due this week or coming up. Approved orders count as committed costs in your event budget, and you record each payment as you make it." canonical: "https://www.ticketfairy.com/id/guides/raise-purchase-orders-and-track-what-your-event-owes" --- # Raise purchase orders and track what your event owes | Panduan Ticket Fairy 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Panduan](https://www.ticketfairy.com/id/guides) 3. Raise purchase orders and track what your event owes Menjalankan produksi # Raise purchase orders and track what your event owes Production managers and promoters commit money to staging, sound, security and performers long before the event, and lose track of who is owed what by when. Purchase orders and payments due keep every order, invoice and payment beside the event, so you can answer what is still to pay in one look. Send suppliers a purchase order for your event, check their invoice against it, and see every deposit, balance, per diem and supplier payment that is overdue, due this week or coming up. Approved orders count as committed costs in your event budget, and you record each payment as you make it. Untuk: Ordering from suppliers and paying performers and suppliers on time Perlu waktu: 9 menit - [Open purchase orders](#step-1) - [Make a purchase order](#step-2) - [Approve the order](#step-3) - [Send it to the supplier](#step-4) - [Check their invoice](#step-5) - [Open payments due](#step-6) - [Record a payment](#step-7) ## Sebelum mulai - You are an owner, admin or producer on the event. The event's **Management** page opens for those roles only. 1. ## Open purchase orders Open the event, select **Management**, select **Contracts**, then select **Purchase orders**. **Catatan:** When a supplier's quote is confirmed, Fai drafts an order for it and marks it **Drafted by Fai**. ![Ticket Fairy purchase orders for an event, with a draft from a confirmed quote and an invoiced order whose invoice does not match](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--purchase-orders.png) Purchase orders. 2. ## Make a purchase order Select **New purchase order**, enter the **Supplier** and each line of **What you are ordering**, then select **Save as draft**. **Catatan:** Enter the **Supplier's email** to send the order from here. Under **More details**, set the **Tax**, **Deliver by**, **Pay by** and notes for the supplier. ![Ticket Fairy New purchase order dialog with the supplier, the supplier's email and the lines being ordered](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--new-purchase-order.png) New purchase order. 3. ## Approve the order Open the order, check the lines and total, then select **Approve**. **Catatan:** An approved order counts as a committed cost in the event's Budget and can no longer be changed. Select **Change** before you approve it if anything is wrong. ![Ticket Fairy purchase order panel for a draft order drafted by Fai, with its lines, the total and Approve](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--draft-order.png) A draft order to approve. 4. ## Send it to the supplier Select **Send to supplier**, then select **Send it**. **Peringatan:** The email goes as soon as you select Send it. 5. ## Check their invoice When the invoice arrives, open the order, select **Add their invoice** and choose the file. **Catatan:** Upload a PDF or a photo up to 15 MB. Fai reads the total and says whether it matches the order to within 1.00 in the order's currency; enter the invoice total yourself and select **Check against the order** if it cannot. ![Ticket Fairy purchase order panel for an invoiced order, with a supplier invoice that does not match the order total](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--order-invoice.png) An invoice checked against its order. 6. ## Open payments due Select **Payments due**. **Catatan:** Deposits and balances come from the performers' deals, per diems and backline from here, and supplier orders once approved. Each one is **Overdue**, **Due this week**, **Coming up** or has **No due date**. ![Ticket Fairy Payments due for an event, with an overdue deposit, a part-paid per diem and the totals still owed](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--payments-due.png) Payments due. 7. ## Record a payment Select **Mark paid** on the payment, enter the amount, **Paid on** and **Paid by**, then select **Record payment**. **Catatan:** This records a payment you have already made and does not send money. Enter less than the full amount to record part of it. **Kiat:** Owners and admins of a brand with Vault see **Pay with Vault**, which opens a Vault transfer. ![Ticket Fairy Mark paid dialog for a performer deposit, with the amount, the date paid, how it was paid and a payment reference](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--mark-paid.png) Record a payment. ## Coba langkah-langkah ini di acara Anda sendiri Buat akun gratis, susun acara Anda dan ikuti langkah-langkah di atas di dasbor Anda sendiri. Hanya perlu beberapa menit dan Anda tidak perlu menjadwalkan panggilan penjualan. Alamat email Anda [Buat akun gratis](https://manage.ticketfairy.com/welcome) [Pesan demo](https://www.ticketfairy.com/id/event-ticketing/book-a-demo) Tanpa biaya pemasangan. Tanpa biaya bulanan wajib. Tanpa kartu kredit. ## Atau minta dikerjakan untuk Anda Fai reads your purchase orders, committed costs and payments due, drafts an order by hand or from a confirmed supplier quote, changes, approves, sends or cancels it, enters an invoice total to check it against the order, marks a payment as paid, reverses a payment and adds or removes a per diem or cost. She shows you each change and waits for your yes first. Fai records payments and never moves money; to pay from Vault she uses a Vault transfer you approve, then records it. ### Di dasbor Anda, dengan Fai What does \ still owe, and what is overdue? ## Biarkan Fai mengerjakannya untuk Anda Fai bekerja di dalam dasbor Ticket Fairy Anda. Buat akun Anda, buka Fai dan tempel perintah di atas. [Buat akun gratis](https://manage.ticketfairy.com/welcome) [Pesan demo](https://www.ticketfairy.com/id/event-ticketing/book-a-demo) Tanpa biaya pemasangan. Tanpa biaya bulanan wajib. Tanpa kartu kredit. ## Add a per diem or cost 1. ### Add it On Payments due, select **Add a per diem or cost**, choose **For** and **What for**, enter the amount, then select **Add cost**. **Catatan:** Select **Remove** with a reason to take a cost off; it stays on record, marked removed. Fai adds or removes a per diem, backline or other cost on a booking when you ask, after you confirm. ### Di dasbor Anda, dengan Fai Add a 40 pound per diem for Nova Twins on Saturday at \ ## Reverse a payment recorded by mistake 1. ### Reverse it Open the payment's history, select **Reverse**, enter what was wrong with it, then select **Reverse payment**. **Catatan:** This adds a correcting entry, and the original payment stays on record. Fai reverses a payment with your reason when you ask, after you confirm. ### Di dasbor Anda, dengan Fai Reverse the cash payment I recorded for Nova Twins' per diem at \, it was a mistake ## Cancel a purchase order 1. ### Cancel it Open the order, select **Cancel order**, enter why, then select **Cancel order**. **Catatan:** It stays on record, marked cancelled, with your reason, and no longer counts as a committed cost. Fai cancels a purchase order with your reason when you ask, after you confirm. ### Di dasbor Anda, dengan Fai Cancel PO-0013 at \, we are using a different barrier supplier ## Pertanyaan yang mungkin Anda punya Where do committed costs show in my budget?: Open the event's Budget. Committed with suppliers shows the approved purchase orders and the performers' per diems and backline, with a link to Contracts. Can I see payments due across all my events?: Yes. Open Event Operations, then Contracts, for payments due across your events and contracts across your events. Does Fai remind me about payments?: When payments are overdue or due within a week, Fai suggests one task for each on Today. Paying stays your job, in Vault or your bank. Can I delete a payment I recorded?: No. Reverse it instead, so the record shows both the payment and the correction. ## Masih ada pertanyaan? Jadwalkan demo dan kami akan menjawabnya lewat panggilan, sesuai jenis acara Anda. Atau buat akun Anda dan lihat sendiri. [Pesan demo](https://www.ticketfairy.com/id/event-ticketing/book-a-demo) [Buat akun gratis](https://manage.ticketfairy.com/welcome) Tanpa biaya pemasangan. Tanpa biaya bulanan wajib. 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Anda tidak perlu memesan panggilan penjualan. [Buat akun gratis](https://manage.ticketfairy.com/welcome) [Pesan demo](https://www.ticketfairy.com/id/event-ticketing/book-a-demo) ## Jual tiket dengan Ticket Fairy Semua yang ada di panduan ini tersedia di dasbor Anda sejak hari Anda mendaftar. - Siapkan acara Anda dalam hitungan menit - Acara gratis memang gratis - Fai, kopilot Anda, sudah tersedia [Buat akun gratis](https://manage.ticketfairy.com/welcome) Tanpa biaya pemasangan. Tanpa biaya bulanan wajib. Tanpa kartu kredit. ## Lihat lewat panggilan Jadwalkan demo dan kami akan menunjukkan cara Ticket Fairy menangani jenis acara Anda. [Pesan demo](https://www.ticketfairy.com/id/event-ticketing/book-a-demo) [Cara lain menggunakan Ticket Fairy](https://www.ticketfairy.com/features) ### Kiat untuk menjual lebih banyak tiket Saran praktis dari penyelenggara yang tiketnya habis terjual, dan setiap panduan baru begitu terbit. Kami menghormati privasi Anda. Berhenti berlangganan kapan saja.