--- title: "Get your traders ready for show day | Ticket Fairy-guider" description: "Give each approved trader their own page to accept your trading terms, pay their invoice, book a load-in time and upload certificates, chase what is missing, and check every pitch, power and water need before your event." canonical: "https://www.ticketfairy.com/no/guides/get-your-traders-ready-for-show-day" --- # Get your traders ready for show day | Ticket Fairy-guider 1. [Ticket Fairy](https://www.ticketfairy.com/) 2. [Guider](https://www.ticketfairy.com/no/guides) 3. Get your traders ready for show day Styr produksjonen # Get your traders ready for show day Food, drink and market traders need their insurance, hygiene certificates, terms and load-in times sorted before the gates open at your event, and chasing forty traders by email takes a week. Each trader's own page lets them do their part, while you see at a glance who still owes what. Give each approved trader their own page to accept your trading terms, pay their invoice, book a load-in time and upload certificates, chase what is missing, and check every pitch, power and water need before your event. For: Getting approved traders' paperwork, payments and load-in sorted Tar: 9 minutter - [Add your trading terms and email wording](#step-1) - [Add load-in times](#step-2) - [Open an approved trader](#step-3) - [Send the trader their page](#step-4) - [The trader's own page](#step-5) - [Add a certificate yourself](#step-6) - [Check the expiry dates Fai read](#step-7) - [Chase what is missing](#step-8) - [Check every pitch](#step-9) - [Check who arrives on show day](#step-10) ## Før du starter - You need an owner, admin or producer role on the event. - The traders are approved, as in the guide to taking trader applications. 1. ## Add your trading terms and email wording In **Traders**, select **Set up**, then **Terms and emails**, and enter or paste your **Trading terms**. **Merk:** Traders accept the terms on their page, and we keep the time, their name and the exact text. If you change the terms, every trader accepts them again. ![Ticket Fairy Set up traders panel on Terms and emails, with the trading terms and the wording of the approved, waiting list and declined emails](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--set-up-terms.png) Set up traders, Terms and emails. 2. ## Add load-in times Select **Load-in**, then **Add load-in time**, choose when it **Starts** and **Ends**, the **Gate or area** and how many **Traders at a time**. **Merk:** Approved traders choose a time on their page, and each time shows how many are booked. A time that traders have booked cannot be removed until you move them. ![Ticket Fairy Set up traders panel on Load-in, listing load-in times by gate with how many traders are booked on each](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--set-up-load-in.png) Set up traders, Load-in. 3. ## Open an approved trader Select **Trading**, then select the trader. Their panel shows the pitch, invoices, **Paperwork** and whether their trader page link works. **Merk:** The row in the list says how many things are **to chase**, or **Paperwork in** when everything is done. ![Ticket Fairy trader panel for an approved trader on pitch F12, with the paid invoice, the trading terms accepted, a load-in time booked and an insurance certificate still missing](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--approved-trader.png) An approved trader. 4. ## Send the trader their page Under **Paperwork**, select **Send trader page**, then confirm. The trader gets an email with a link to their page and needs no password. **Merk:** Any earlier link stops working when you send a new one. The panel says when the link works until and when the trader last opened it. ## The trader's own page The trader page shows their pitch on a map and their fees with **Pay invoice**, your trading terms to accept, the load-in times to book, **Vehicle passes** to book into an arrival time, the certificates you need, their menu or products, and the staff working on the stall up to the staff passes their pitch includes. It changes as you update their panel. **Merk:** The same page carries their directory listing, the dates of a market series they applied for, and their takings after the event. ![Ticket Fairy trader page for Smoke & Salt BBQ, with their pitch on a map, their market dates, vehicle passes, directory listing and takings](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--trader-page.png) The trader's own page. 5. ## Add a certificate yourself Optional: If a trader sends you a certificate by email, open their panel, enter **What the certificate is**, then select **Add a certificate** and choose the file. **Merk:** Use a PDF, a photo or a Word file up to 25 MB. Leave the expiry date empty and Fai reads it from the file. 6. ## Check the expiry dates Fai read A date Fai read shows **Read by Fai**. Select **Confirm date** if it is right, or **Change date** if it is not. **Merk:** A certificate that runs out before the event ends shows as expiring under **Paperwork**, and the trader is counted as having something to chase. 7. ## Chase what is missing Select **Remind about what is missing**, then confirm. The trader gets an email listing what is still missing, with a new link to their page. **Tips:** Fai checks for missing or expiring certificates and unpaid invoices, and suggests reminders on the event's Today page for you to approve. 8. ## Check every pitch Select **Pitches** at the top of **Traders**. Every trading trader is listed with their pitch, the power they need in amps and whether they need water. **Merk:** Place traders on pitches on the site map, and share a power sheet with your electrician from the same view. ![Ticket Fairy Pitches view with each trader's pitch, the amps of power they need and whether they need water, and the power sheet links](https://www.ticketfairy.com/embeds/posters/marketing-event-traders--pitch-list.png) Traders, Pitches. 9. ## Check who arrives on show day Open **Run of show** and choose the day. **Trader load-in** lists each load-in time with the traders booked into it and the vehicles coming. ![Ticket Fairy trader load-in on the run of show, with each load-in time, how many traders are booked, their names and the vehicles coming](https://www.ticketfairy.com/embeds/posters/marketing-event-traders-finished--load-in-on-the-run-of-show.png) Trader load-in on the run of show. ## Prøv disse trinnene på ditt eget arrangement Opprett en gratis konto, bygg arrangementet ditt og følg trinnene over i ditt eget dashbord. Det tar noen minutter, og du trenger ikke å booke en salgssamtale. E-postadressen din [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig. ## Eller få det gjort for deg Fai sets up your trading terms and load-in times, sends a trader their page or a reminder of what is missing, sets a pitch and reads the certificates traders upload. She asks you before anything is sent or changed. ### I dashbordet ditt, med Fai Which traders at \ are still missing certificates or have not paid, and send each of them a reminder ## La Fai gjøre det for deg Fai jobber inne i Ticket Fairy-dashbordet ditt. Opprett kontoen din, åpne Fai og lim inn instruksjonen over. [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig. ## Stop a trader page link 1. ### Stop the link Open the trader, select **Stop link**, then confirm. **Merk:** The trader can no longer open their page until you send a new link. Fai stops a trader's page link after you confirm. ### I dashbordet ditt, med Fai Stop the trader page link for \ on \ ## Spørsmål du kanskje har Who can open a trader's certificates?: Owners, admins and producers of the event, from the trader's panel. Each file opens through a link that lasts five minutes, and every opening is recorded. What if a trader's link has expired?: Their page says the link has expired and asks them to ask you for a new one. Select **Send trader page** to send it. What happens to a trader's load-in time if I cancel them?: Their place goes back to the load-in time, so another trader can book it. The same happens when you decline them or they withdraw. Do the certificates show anywhere else?: Yes. Each certificate is kept in **Licences and certificates** with the rest of the event's certificates, under the trader. How many staff can a trader name on their page?: As many as the **Staff passes included** in their pitch fee and extras allow. Set the number on each pitch fee and extra under **Fees**; with no number set, there is no limit. How does a trader book a vehicle in?: Under **Vehicle passes** on their page, they book each vehicle into an arrival time you open to traders, and show the gate code on arrival. Their first booking also adds the trader to your outside teams. ## Har du fortsatt et spørsmål? Book en demo, så svarer vi på det i en samtale, tilpasset din type arrangement. Eller opprett kontoen din og se selv. [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig. ## Relaterte guider - [Flere måter å bruke Ticket Fairy på](https://www.ticketfairy.com/features) - [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/no/guides/take-trader-applications-for-your-event) - [Kjør billettsalget for et fylkes-, stats- eller renessansemarked](https://www.ticketfairy.com/no/guides/run-a-fair) - [Hold jobbene bak arrangementet ditt i gang](https://www.ticketfairy.com/no/guides/keep-your-event-tasks-on-track) - [Book delivery times for your event and check vehicles in at the gate](https://www.ticketfairy.com/no/guides/book-delivery-times-and-check-vehicles-in-at-the-gate) - [Place your traders on pitches on your event site map](https://www.ticketfairy.com/no/guides/place-your-traders-on-pitches-on-your-site-map) - [Show your traders in a directory on your website](https://www.ticketfairy.com/no/guides/show-your-traders-in-a-directory-on-your-website) - [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/no/guides/check-trader-takings-and-invoice-a-share-of-sales) - [Run your event from its Today page](https://www.ticketfairy.com/no/guides/run-your-event-from-its-today-page) - [Find any performer, stage or day on your event](https://www.ticketfairy.com/no/guides/find-any-performer-stage-or-day-on-your-event) - [Build the running order for your event day](https://www.ticketfairy.com/no/guides/plan-your-event-production) - [Følg opp alle artistbestillinger for arrangementet ditt](https://www.ticketfairy.com/no/guides/book-and-brief-your-artists) - [Balance your event team's workload](https://www.ticketfairy.com/no/guides/balance-your-event-teams-workload) - [Read your event's email in one inbox](https://www.ticketfairy.com/no/guides/read-your-event-email-in-one-inbox) - [Take notes on your event calls with Fai](https://www.ticketfairy.com/no/guides/take-notes-on-your-event-calls-with-fai) - [Choose what Fai does on your event](https://www.ticketfairy.com/no/guides/choose-what-fai-does-on-your-event) - [Choose how your event emails look](https://www.ticketfairy.com/no/guides/choose-how-your-event-emails-look) - [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/no/guides/keep-rider-lists-and-notes-for-your-artists) - [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/no/guides/build-a-dressing-room-shopping-list-from-artist-riders) - [Advance your performers before the show](https://www.ticketfairy.com/no/guides/advance-your-performers-before-the-show) - [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/no/guides/set-each-performers-allowances-and-travel-party) - [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/no/guides/fill-in-advances-from-tour-books-riders-and-emails) - [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/no/guides/book-travel-and-accommodation-for-your-artists) - [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/no/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers) - [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/no/guides/plan-artist-pickups-with-drivers-and-vehicles) - [Plan your run of show and who calls it](https://www.ticketfairy.com/no/guides/plan-your-run-of-show-and-who-calls-it) - [Check your running order for clashes before show day](https://www.ticketfairy.com/no/guides/check-your-running-order-for-clashes-before-show-day) - [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/no/guides/share-day-sheets-with-your-on-site-teams) - [Call your show live on show day](https://www.ticketfairy.com/no/guides/call-your-show-live-on-show-day) - [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/no/guides/book-dressing-rooms-and-plan-build-and-break-days) - [Sett datoer for arrangementer på lokalet ditt](https://www.ticketfairy.com/no/guides/hold-dates-for-shows-at-your-venue) - [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/no/guides/make-an-offer-to-an-artists-agent) - [Handle the contract, invoice and riders an artist's agent sends for your event](https://www.ticketfairy.com/no/guides/handle-the-contract-invoice-and-riders-an-agent-sends-back) - [Settle a show with an artist after your event](https://www.ticketfairy.com/no/guides/settle-a-show-with-an-artist) - [Send your event contracts and get them signed online](https://www.ticketfairy.com/no/guides/send-contracts-and-get-them-signed-online) - [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/no/guides/raise-purchase-orders-and-track-what-your-event-owes) - [Work out the backline and production to hire for your event](https://www.ticketfairy.com/no/guides/work-out-the-backline-and-production-to-hire-for-your-event) - [Send your event hire lists to suppliers](https://www.ticketfairy.com/no/guides/send-your-hire-lists-to-suppliers) - [Review act and talk applications for your event with your team](https://www.ticketfairy.com/no/guides/review-act-and-talk-applications-with-your-team) - [Collect insurance and certificates from your event's outside teams](https://www.ticketfairy.com/no/guides/collect-insurance-and-certificates-from-your-outside-teams) - [Draw your event site map and share it](https://www.ticketfairy.com/no/guides/draw-your-event-site-map-and-share-it) - [Build your event rota and check staff in](https://www.ticketfairy.com/no/guides/build-your-event-rota-and-check-staff-in) - [Issue accreditation passes for your event](https://www.ticketfairy.com/no/guides/issue-accreditation-passes-for-your-event) - [Let outside teams name their own people for event passes](https://www.ticketfairy.com/no/guides/let-outside-teams-name-their-own-people-for-passes) - [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/no/guides/choose-who-approves-accreditation-requests) - [Recruit volunteers for your event](https://www.ticketfairy.com/no/guides/recruit-volunteers-for-your-event) - [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/no/guides/approve-or-decline-accreditation-requests-for-your-event) - [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/no/guides/give-volunteers-their-own-page-and-track-hours) - [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/no/guides/hand-out-accreditation-passes-at-your-desk) - [Give crew meals at your event meal desk](https://www.ticketfairy.com/no/guides/give-crew-meals-at-your-meal-desk) - [Report and handle incidents at your event](https://www.ticketfairy.com/no/guides/report-and-handle-incidents-at-your-event) - [Hand out radios and kit to your event crew](https://www.ticketfairy.com/no/guides/hand-out-radios-and-kit-to-your-event-crew) - [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/no/guides/let-outside-teams-order-kit-and-equipment-for-your-event) - [Handle lost property at your event](https://www.ticketfairy.com/no/guides/handle-lost-property-at-your-event) - [Get hire suppliers to confirm orders and count deliveries for your event](https://www.ticketfairy.com/no/guides/get-hire-suppliers-to-confirm-orders-and-count-deliveries) - [Keep a risk register for your event](https://www.ticketfairy.com/no/guides/keep-a-risk-register-for-your-event) - [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/no/guides/message-the-people-working-on-your-event) - [Send your event lists to your team on a schedule](https://www.ticketfairy.com/no/guides/send-your-event-lists-to-your-team-on-a-schedule) - [Publish your event line-up and set times](https://www.ticketfairy.com/no/guides/publish-your-line-up-and-set-times) - [Ask attendees for feedback after your event](https://www.ticketfairy.com/no/guides/ask-attendees-for-feedback-after-your-event) - [Plan next year's event from your attendee feedback](https://www.ticketfairy.com/no/guides/plan-next-year-from-your-attendee-feedback) - [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/no/guides/hold-hotel-rooms-for-your-artists-and-crew) - [Give your event's unused hotel rooms back before the release date](https://www.ticketfairy.com/no/guides/give-unused-hotel-rooms-back-before-the-release-date) - [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/no/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block) - [Copy the setup of your last event into your next one](https://www.ticketfairy.com/no/guides/copy-the-setup-of-your-last-event-into-your-next-one) - [Compare your ticket sales with your last event](https://www.ticketfairy.com/no/guides/compare-your-ticket-sales-with-your-last-event) - [See the all-in cost of each act on your event](https://www.ticketfairy.com/no/guides/see-the-all-in-cost-of-each-act-on-your-event) - [See what your brand spends across its events](https://www.ticketfairy.com/no/guides/see-what-your-brand-spends-across-its-events) - [Share a power sheet with your event electrician](https://www.ticketfairy.com/no/guides/share-a-power-sheet-with-your-electrician) - [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/no/guides/give-exhibitors-a-lead-scanner-for-their-booth) - [Let exhibitors follow up their event leads and see their results](https://www.ticketfairy.com/no/guides/let-exhibitors-follow-up-their-leads-and-see-results) - [Send event document packs to your performers, traders and crew](https://www.ticketfairy.com/no/guides/send-document-packs-to-your-performers-traders-and-crew) - [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/no/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once) - [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/no/guides/offer-open-shifts-to-your-crew-and-volunteers) - [Find the crew and volunteers who work your events](https://www.ticketfairy.com/no/guides/find-the-crew-and-volunteers-who-work-your-events) - [Give your event crew one page for all their shifts](https://www.ticketfairy.com/no/guides/give-your-crew-one-page-for-all-their-shifts) - [Let event staff work a desk from their phone with a desk link](https://www.ticketfairy.com/no/guides/let-event-staff-work-a-desk-from-their-phone) - [Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/no/guides/check-passes-in-and-out-at-your-staff-gates) - [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/no/guides/collect-crew-certificates-before-they-work-a-shift) - [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/no/guides/run-a-safety-induction-for-everyone-who-works-your-event) - [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/no/guides/plan-crew-meal-times-and-food-needs-for-your-event) - [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/no/guides/charge-outside-teams-for-their-crew-meals) - [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/no/guides/check-in-attendees-and-print-badges-at-registration) - [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/no/guides/set-up-a-self-service-check-in-kiosk-for-your-event) - [Legg til alle som sender inn arrangements­skjemaet, blant frivillige, selgere eller crew](https://www.ticketfairy.com/no/guides/add-form-applicants-to-your-event-teams) - [Alle Ticket Fairy-guider](https://www.ticketfairy.com/no/guides) ## Gjør dette på ditt eget arrangement Opprett kontoen din, bygg arrangementet og følg trinnene i ditt eget dashbord. Du trenger ikke bestille en salgssamtale. [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) ## Selg billetter med Ticket Fairy Alt i disse guidene er i dashbordet ditt fra den dagen du registrerer deg. - Sett opp arrangementet ditt på noen minutter - Gratisarrangementer er gratis - Fai, din medpilot, er innebygd [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig. ## Se det i en samtale Book en demo, så viser vi deg hvordan Ticket Fairy håndterer din type arrangement. [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) [Flere måter å bruke Ticket Fairy på](https://www.ticketfairy.com/features) ### Tips for å selge flere billetter Praktiske råd fra arrangører som selger ut, og hver nye guide så snart den publiseres. Vi respekterer personvernet ditt. Meld deg av når du vil.