---
title: "Recruit volunteers for your event | Ticket Fairy-guider"
description: "Open a volunteer application form for your event that people fill in on their phone, let Fai read each application against the roles you need, accept, waitlist or decline people in batches with one email each, and invite back last year's volunteers with their answers already filled in."
canonical: "https://www.ticketfairy.com/no/guides/recruit-volunteers-for-your-event"
---

# Recruit volunteers for your event | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/no/guides)
3. Recruit volunteers for your event

Styr produksjonen

# Recruit volunteers for your event

Festivals, charity events and community shows run on volunteer stewards, bar staff and information-point teams, often hundreds of them. A form that fills your Volunteers list, with Fai's reading of each person, turns a spreadsheet of applications into decisions you make in a few minutes.

Open a volunteer application form for your event that people fill in on their phone, let Fai read each application against the roles you need, accept, waitlist or decline people in batches with one email each, and invite back last year's volunteers with their answers already filled in.

For:  Recruiting and choosing the volunteers who work your event

Tar:  10 minutter

- [Open Volunteers](#step-1)
- [Set up the application form](#step-2)
- [Add your own questions and a minimum age](#step-3)
- [Check the privacy notice and turn on applications](#step-4)
- [Share the application link](#step-5)
- [Read an application](#step-6)
- [Choose the people to decide on](#step-7)
- [Accept, waitlist, decline or shortlist them](#step-8)
- [Check the statuses](#step-9)

## Før du starter

- You need an owner, admin or producer role on the event to open applications and decide on them.

1. ## Open Volunteers

   Open the event, select **Operations**, then select **Volunteers** in the list of sections. The section opens on **Applications**.

   **Merk:** If Volunteers is not in the list, select **More sections** and open it there.
          ![Ticket Fairy Volunteers section on Applications, with two people to decide, Fai's reading of each and the buttons to invite last year's volunteers and send page links](https://www.ticketfairy.com/embeds/posters/marketing-event-volunteering--applications.png)    Management, Volunteers, Applications.
2. ## Set up the application form

   Select **Open applications**, or **Settings** once the form exists, then add the **Roles you need** and your **Welcome text**.

   **Merk:** Name, email, phone, days, emergency contact and consent are always asked. Select **Use your rota teams** to copy your rota's teams as the roles.
          ![Ticket Fairy Volunteer settings with Take applications turned on, the application link, welcome text, roles, your own questions and the privacy notice](https://www.ticketfairy.com/embeds/posters/marketing-event-volunteering--settings.png)    Volunteer settings.
3. ## Add your own questions and a minimum age

   Optional: Select **Add question** for each question of your own, and enter the **Minimum age**.

   **Merk:** The minimum age starts at 16. Someone under 18 is asked for a parent or guardian's name, phone number and agreement.
   **Tips:** Turn on **Don't send the answers to Fai** for a question about health or anything else private.
4. ## Check the privacy notice and turn on applications

   Check the **Privacy notice**, turn on **Take applications**, then select **Save**.

   **Merk:** Applicants tick a box to say they have read the notice.
5. ## Share the application link

   Select **Copy application link** and share it on your website and social media. People apply from their phone with no account.
          ![Ticket Fairy volunteer application form on a phone, asking about the applicant, the days and roles, experience, an emergency contact and consent](https://www.ticketfairy.com/embeds/posters/marketing-event-volunteering--apply-form.png)    The form a volunteer fills in.
6. ## Read an application

   Select **Open** on a row to read **Fai's reading**, the days and roles they chose, their experience and your questions.

   **Merk:** Fai marks each person a strong, possible or unlikely fit for a role, with her reason. Fai suggests; you decide.
          ![Ticket Fairy volunteer application for Amara Okafor with Fai's reading, a strong fit for the bar, her days, roles, contact details and history](https://www.ticketfairy.com/embeds/posters/marketing-event-volunteering--applicant.png)    One application.
7. ## Choose the people to decide on

   Tick each person on **To decide**, or narrow the list first with the role, day or **Strong fits only**.

   **Tips:** If some applications have not been read yet, select **Ask Fai to read** with the number beside it.
8. ## Accept, waitlist, decline or shortlist them

   Select **Accept**, **Waiting list**, **Decline** or **Shortlist**, check the email, then select the button that confirms and emails them.

   **Merk:** Each person gets one email from you and replies come to you; untick **Email each person the decision** to change the status without emailing. A shortlist is your team's note and emails nobody.
          ![Ticket Fairy dialog accepting three volunteers, with the email subject and message each one gets](https://www.ticketfairy.com/embeds/posters/marketing-event-volunteering--accept.png)    Accept volunteers.
9. ## Check the statuses

   Select **Accepted**. The people you accepted are listed there, and you see "Done. The statuses are updated."

   **Merk:** If someone was changed by a teammate at the same moment, the message says they were left as they are.

## Prøv disse trinnene på ditt eget arrangement

Opprett en gratis konto, bygg arrangementet ditt og følg trinnene over i ditt eget dashbord. Det tar noen minutter, og du trenger ikke å booke en salgssamtale.

    E-postadressen din    [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Eller få det gjort for deg

Fai sets up the volunteer form, lists applications with her reading of each, accepts, waitlists, declines or shortlists people, and invites back last year's volunteers. She shows you who gets which email and waits for your yes.

### I dashbordet ditt, med Fai

Show me the volunteer applications for \<EVENT NAME\> that are a strong fit for the bar, and accept them with the usual email

### Fra din egen assistent, via MCP

Koble assistenten til [MCP-serveren vår](https://www.ticketfairy.com/mcp-server), og be den om:

MCP-konfigurasjonen du kopierer, inneholder `--read-only`. Fjern `--read-only` bare når du vil at assistenten skal gjøre endringer. Vanlige endringer utføres når du ber om dem. Destruktive handlinger ber om godkjenning i en kompatibel klient. Hvis klienten ikke kan spørre, gjør du endringen i dashbordet.

Find my event \<EVENT NAME\>, list the volunteer applications still to decide with Fai's reading of each, and ask me before you accept or decline anyone

## Fra terminalen din

Installer CLI-en fra [CLI-siden vår](https://www.ticketfairy.com/cli), logg inn med `ticketfairy auth login`, og velg merkevaren du jobber med ved hjelp av `ticketfairy brand use <BRAND_ID>`. `ticketfairy brand list` og `ticketfairy event list` viser ID-ene de andre kommandoene bruker.

Use the CLI to list applications and decide on them. The form, its settings and inviting last year's volunteers are in the dashboard or through Fai. You need an owner, admin or producer login on the event.

### List the applications still to decide that Fai rates a strong fit, with each person's id and version.

ticketfairy event-os volunteers list \<EVENT\_ID\> --status undecided --strong-fit

### Accept people and email them the decision. Use id:version pairs from the list. This asks you first unless you add --force.

ticketfairy event-os volunteers decide \<EVENT\_ID\> --decision accept --volunteers \<VOLUNTEER\_ID\>:\<VERSION\>

## La Fai gjøre det for deg

Fai jobber inne i Ticket Fairy-dashbordet ditt. Opprett kontoen din, åpne Fai og lim inn instruksjonen over.

   [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Invite last year's volunteers back

1. ### Choose last year's event

   Select **Invite last year's volunteers** and choose the event under **Which event?**.

   **Merk:** Each person shows the shifts they worked and Fai's reason, such as **Worked every shift**. Applications must be open, so the invitation has a form to fill in.
          ![Ticket Fairy Invite last year's volunteers dialog listing last year's team with the shifts each worked and who Fai suggests](https://www.ticketfairy.com/embeds/posters/marketing-event-volunteering--invite-returning.png)    Invite last year's volunteers.
2. ### Send the invitations

   Select **Invite everyone Fai suggests**, or tick people and select the invite button with the number beside it.

   **Merk:** Their answers from last time are filled in, and they enter their emergency contact again.

Fai suggests who to invite back from an earlier event, from the shifts they worked, and sends the invitations after you confirm.

### I dashbordet ditt, med Fai

Invite back the volunteers from last year's \<EVENT NAME\> who worked every shift

## Spørsmål du kanskje har

Can I change a decision later?:  Yes. You can accept someone on the waiting list or shortlist, and decline someone you accepted. A declined person stays declined in the list.

What happens if someone applies twice?:  A second application from the same email address updates the first, and the applicant sees "We already had your application, so we have updated it with these answers."

Why does it say "Saved as a suggestion on Today"?:  The emails did not go straight away, so the decision is waiting on the event's Today page for an owner or admin to approve.

Where do volunteers I accept show up across my events?:  In **People** on your brand's Event Operations, with every event they worked and what their shifts show, so you can offer them shifts at your next event. The food needs they gave when they applied count for the kitchen until they change them.

Can I remove a volunteer's personal details?:  Yes, with an owner or admin login. Open the application, select **Remove personal details**, enter the reason and confirm. Their name, contact details, emergency contact, answers and files go for good; their status, shifts and hours stay.

Can I use my own event form for volunteers instead?:  Yes. A form on the event can add each person who sends it to your volunteers as applied.

## Har du fortsatt et spørsmål?

Book en demo, så svarer vi på det i en samtale, tilpasset din type arrangement. Eller opprett kontoen din og se selv.

   [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) [Opprett en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Relaterte guider

- [Flere måter å bruke Ticket Fairy på](https://www.ticketfairy.com/features)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/no/guides/give-volunteers-their-own-page-and-track-hours)
- [Legg til alle som sender inn arrangements­skjemaet, blant frivillige, selgere eller crew](https://www.ticketfairy.com/no/guides/add-form-applicants-to-your-event-teams)
- [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/no/guides/message-the-people-working-on-your-event)
- [Run your event from its Today page](https://www.ticketfairy.com/no/guides/run-your-event-from-its-today-page)
- [Find any performer, stage or day on your event](https://www.ticketfairy.com/no/guides/find-any-performer-stage-or-day-on-your-event)
- [Build the running order for your event day](https://www.ticketfairy.com/no/guides/plan-your-event-production)
- [Følg opp alle artistbestillinger for arrangementet ditt](https://www.ticketfairy.com/no/guides/book-and-brief-your-artists)
- [Hold jobbene bak arrangementet ditt i gang](https://www.ticketfairy.com/no/guides/keep-your-event-tasks-on-track)
- [Balance your event team's workload](https://www.ticketfairy.com/no/guides/balance-your-event-teams-workload)
- [Read your event's email in one inbox](https://www.ticketfairy.com/no/guides/read-your-event-email-in-one-inbox)
- [Take notes on your event calls with Fai](https://www.ticketfairy.com/no/guides/take-notes-on-your-event-calls-with-fai)
- [Choose what Fai does on your event](https://www.ticketfairy.com/no/guides/choose-what-fai-does-on-your-event)
- [Choose how your event emails look](https://www.ticketfairy.com/no/guides/choose-how-your-event-emails-look)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/no/guides/keep-rider-lists-and-notes-for-your-artists)
- [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/no/guides/build-a-dressing-room-shopping-list-from-artist-riders)
- [Advance your performers before the show](https://www.ticketfairy.com/no/guides/advance-your-performers-before-the-show)
- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/no/guides/set-each-performers-allowances-and-travel-party)
- [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/no/guides/fill-in-advances-from-tour-books-riders-and-emails)
- [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/no/guides/book-travel-and-accommodation-for-your-artists)
- [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/no/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers)
- [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/no/guides/plan-artist-pickups-with-drivers-and-vehicles)
- [Plan your run of show and who calls it](https://www.ticketfairy.com/no/guides/plan-your-run-of-show-and-who-calls-it)
- [Check your running order for clashes before show day](https://www.ticketfairy.com/no/guides/check-your-running-order-for-clashes-before-show-day)
- [Share day sheets with your event's on-site teams](https://www.ticketfairy.com/no/guides/share-day-sheets-with-your-on-site-teams)
- [Call your show live on show day](https://www.ticketfairy.com/no/guides/call-your-show-live-on-show-day)
- [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/no/guides/book-dressing-rooms-and-plan-build-and-break-days)
- [Sett datoer for arrangementer på lokalet ditt](https://www.ticketfairy.com/no/guides/hold-dates-for-shows-at-your-venue)
- [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/no/guides/make-an-offer-to-an-artists-agent)
- [Handle the contract, invoice and riders an artist's agent sends for your event](https://www.ticketfairy.com/no/guides/handle-the-contract-invoice-and-riders-an-agent-sends-back)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/no/guides/settle-a-show-with-an-artist)
- [Send your event contracts and get them signed online](https://www.ticketfairy.com/no/guides/send-contracts-and-get-them-signed-online)
- [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/no/guides/raise-purchase-orders-and-track-what-your-event-owes)
- [Work out the backline and production to hire for your event](https://www.ticketfairy.com/no/guides/work-out-the-backline-and-production-to-hire-for-your-event)
- [Send your event hire lists to suppliers](https://www.ticketfairy.com/no/guides/send-your-hire-lists-to-suppliers)
- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/no/guides/take-trader-applications-for-your-event)
- [Review act and talk applications for your event with your team](https://www.ticketfairy.com/no/guides/review-act-and-talk-applications-with-your-team)
- [Get your traders ready for show day](https://www.ticketfairy.com/no/guides/get-your-traders-ready-for-show-day)
- [Collect insurance and certificates from your event's outside teams](https://www.ticketfairy.com/no/guides/collect-insurance-and-certificates-from-your-outside-teams)
- [Draw your event site map and share it](https://www.ticketfairy.com/no/guides/draw-your-event-site-map-and-share-it)
- [Book delivery times for your event and check vehicles in at the gate](https://www.ticketfairy.com/no/guides/book-delivery-times-and-check-vehicles-in-at-the-gate)
- [Build your event rota and check staff in](https://www.ticketfairy.com/no/guides/build-your-event-rota-and-check-staff-in)
- [Issue accreditation passes for your event](https://www.ticketfairy.com/no/guides/issue-accreditation-passes-for-your-event)
- [Let outside teams name their own people for event passes](https://www.ticketfairy.com/no/guides/let-outside-teams-name-their-own-people-for-passes)
- [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/no/guides/choose-who-approves-accreditation-requests)
- [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/no/guides/approve-or-decline-accreditation-requests-for-your-event)
- [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/no/guides/hand-out-accreditation-passes-at-your-desk)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/no/guides/give-crew-meals-at-your-meal-desk)
- [Report and handle incidents at your event](https://www.ticketfairy.com/no/guides/report-and-handle-incidents-at-your-event)
- [Hand out radios and kit to your event crew](https://www.ticketfairy.com/no/guides/hand-out-radios-and-kit-to-your-event-crew)
- [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/no/guides/let-outside-teams-order-kit-and-equipment-for-your-event)
- [Handle lost property at your event](https://www.ticketfairy.com/no/guides/handle-lost-property-at-your-event)
- [Get hire suppliers to confirm orders and count deliveries for your event](https://www.ticketfairy.com/no/guides/get-hire-suppliers-to-confirm-orders-and-count-deliveries)
- [Keep a risk register for your event](https://www.ticketfairy.com/no/guides/keep-a-risk-register-for-your-event)
- [Send your event lists to your team on a schedule](https://www.ticketfairy.com/no/guides/send-your-event-lists-to-your-team-on-a-schedule)
- [Publish your event line-up and set times](https://www.ticketfairy.com/no/guides/publish-your-line-up-and-set-times)
- [Ask attendees for feedback after your event](https://www.ticketfairy.com/no/guides/ask-attendees-for-feedback-after-your-event)
- [Plan next year's event from your attendee feedback](https://www.ticketfairy.com/no/guides/plan-next-year-from-your-attendee-feedback)
- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/no/guides/hold-hotel-rooms-for-your-artists-and-crew)
- [Give your event's unused hotel rooms back before the release date](https://www.ticketfairy.com/no/guides/give-unused-hotel-rooms-back-before-the-release-date)
- [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/no/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block)
- [Copy the setup of your last event into your next one](https://www.ticketfairy.com/no/guides/copy-the-setup-of-your-last-event-into-your-next-one)
- [Compare your ticket sales with your last event](https://www.ticketfairy.com/no/guides/compare-your-ticket-sales-with-your-last-event)
- [See the all-in cost of each act on your event](https://www.ticketfairy.com/no/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [See what your brand spends across its events](https://www.ticketfairy.com/no/guides/see-what-your-brand-spends-across-its-events)
- [Show your traders in a directory on your website](https://www.ticketfairy.com/no/guides/show-your-traders-in-a-directory-on-your-website)
- [Place your traders on pitches on your event site map](https://www.ticketfairy.com/no/guides/place-your-traders-on-pitches-on-your-site-map)
- [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/no/guides/check-trader-takings-and-invoice-a-share-of-sales)
- [Share a power sheet with your event electrician](https://www.ticketfairy.com/no/guides/share-a-power-sheet-with-your-electrician)
- [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/no/guides/give-exhibitors-a-lead-scanner-for-their-booth)
- [Let exhibitors follow up their event leads and see their results](https://www.ticketfairy.com/no/guides/let-exhibitors-follow-up-their-leads-and-see-results)
- [Send event document packs to your performers, traders and crew](https://www.ticketfairy.com/no/guides/send-document-packs-to-your-performers-traders-and-crew)
- [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/no/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
- [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/no/guides/offer-open-shifts-to-your-crew-and-volunteers)
- [Find the crew and volunteers who work your events](https://www.ticketfairy.com/no/guides/find-the-crew-and-volunteers-who-work-your-events)
- [Give your event crew one page for all their shifts](https://www.ticketfairy.com/no/guides/give-your-crew-one-page-for-all-their-shifts)
- [Let event staff work a desk from their phone with a desk link](https://www.ticketfairy.com/no/guides/let-event-staff-work-a-desk-from-their-phone)
- [Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/no/guides/check-passes-in-and-out-at-your-staff-gates)
- [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/no/guides/collect-crew-certificates-before-they-work-a-shift)
- [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/no/guides/run-a-safety-induction-for-everyone-who-works-your-event)
- [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/no/guides/plan-crew-meal-times-and-food-needs-for-your-event)
- [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/no/guides/charge-outside-teams-for-their-crew-meals)
- [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/no/guides/check-in-attendees-and-print-badges-at-registration)
- [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/no/guides/set-up-a-self-service-check-in-kiosk-for-your-event)
- [Alle Ticket Fairy-guider](https://www.ticketfairy.com/no/guides)

## Gjør dette på ditt eget arrangement

Opprett kontoen din, bygg arrangementet og følg trinnene i ditt eget dashbord. Du trenger ikke bestille en salgssamtale.

  [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo)

## Selg billetter med Ticket Fairy

Alt i disse guidene er i dashbordet ditt fra den dagen du registrerer deg.

- Sett opp arrangementet ditt på noen minutter
- Gratisarrangementer er gratis
- Fai, din medpilot, er innebygd

 [Opprett en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Se det i en samtale

Book en demo, så viser vi deg hvordan Ticket Fairy håndterer din type arrangement.

 [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) [Flere måter å bruke Ticket Fairy på](https://www.ticketfairy.com/features)

### Tips for å selge flere billetter

Praktiske råd fra arrangører som selger ut, og hver nye guide så snart den publiseres.

Vi respekterer personvernet ditt. Meld deg av når du vil.