---
title: "Send your event lists to your team on a schedule | Ticket Fairy-guider"
description: "Email your rota, run of show, advancing status, rooming list or pickups to the right people on your event team every day or every week, as a file they download after signing in. Every file and every download is recorded, and you can make a file now whenever you need one."
canonical: "https://www.ticketfairy.com/no/guides/send-your-event-lists-to-your-team-on-a-schedule"
---

# Send your event lists to your team on a schedule | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/no/guides)
3. Send your event lists to your team on a schedule

Styr produksjonen

# Send your event lists to your team on a schedule

Production managers send the same spreadsheets to the same people every Monday in the run-up to an event: the rota to the security lead, the rooming list to the travel team. A scheduled export sends the latest version for you, and keeps lists with people's names to the team members allowed to see them.

Email your rota, run of show, advancing status, rooming list or pickups to the right people on your event team every day or every week, as a file they download after signing in. Every file and every download is recorded, and you can make a file now whenever you need one.

For:  Keeping your team up to date with the latest lists

Tar:  5 minutter

- [Open the list you want to send](#step-1)
- [Choose when it goes](#step-2)
- [Choose who gets it](#step-3)
- [What arrives](#step-4)

## Før du starter

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- To send the rota, rooming list or pickups, you are an owner or admin, because they hold people's names.

1. ## Open the list you want to send

   Open the event, select **Operations**, open the section with the list, then select **Send regularly**.

   - **Shifts**: Every shift and the people on it.
   - **Run of show**: The cues for each day.
   - **Advancing**: How far each performer's advance has got.
   - **Accommodation**: The rooming list, above each hotel's list.
   - **Travel**: The pickups and drop-offs, above the day's pickups.
          ![Ticket Fairy dialog to send the rota regularly, with how often, the day and time, who gets the email, the schedule already set and the latest file](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--send-regularly.png)    Send the rota regularly.
2. ## Choose when it goes

   Choose **Every week** or **Every day**, then the **Day** and **Time**.

   **Merk:** Times are in the event's own time zone, which the dialog names.
3. ## Choose who gets it

   Under **Who gets the email**, choose up to 10 people from your event team, then select **Schedule**.

   **Merk:** For a list with people's names, only owners and admins can be chosen. Tick **Include phone numbers and emails** only if they need them.

## What arrives

At the time you chose, each person gets an email with a link to the dashboard. They sign in to download the file, which lasts 7 days, and each download is recorded against their name. The file is always made from the list as it is at that moment.

## Prøv disse trinnene på ditt eget arrangement

Opprett en gratis konto, bygg arrangementet ditt og følg trinnene over i ditt eget dashbord. Det tar noen minutter, og du trenger ikke å booke en salgssamtale.

    E-postadressen din    [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Eller få det gjort for deg

Fai reads your scheduled exports, their latest files and who can receive each list, schedules a list every day or week, changes, pauses, turns back on or stops a schedule, and makes a file now. She shows you each change and waits for your yes first.

### I dashbordet ditt, med Fai

Email the rota for \<EVENT NAME\> to me and Sam every Monday at 9am

## La Fai gjøre det for deg

Fai jobber inne i Ticket Fairy-dashbordet ditt. Opprett kontoen din, åpne Fai og lim inn instruksjonen over.

   [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Pause or stop a schedule

1. ### Pause it

   Open **Send regularly**, then select **Pause** on the schedule.

   **Merk:** Select **Turn back on** to start it again, or **Stop** to end it. Files already made can still be downloaded until they expire.

Fai pauses, turns back on or stops a scheduled export when you ask, after you confirm.

### I dashbordet ditt, med Fai

Stop sending the rota for \<EVENT NAME\> every week

## Make a file now

1. ### Make it

   Open **Send regularly**, select **Make the file now**, then select **Download** under **Latest files**.

Fai makes a file of the list now when you ask, after you confirm, and you download it in the dashboard.

### I dashbordet ditt, med Fai

Make a file of the run of show for \<EVENT NAME\> now

## Spørsmål du kanskje har

Why does a schedule say Paused when I did not pause it?:  Ticket Fairy pauses a schedule when nobody chosen can still see the list, or when the file could not be made, and emails the event's owners and admins once. Choose who gets it again, then select Turn back on.

Is the file attached to the email?:  No. The email carries a link, and the person signs in to download the file, so only your team can open it.

Why can I not see Send regularly on Rota, Accommodation or Travel?:  The rota, rooming list and pickups hold people's names and contact details, so only owners and admins see Send regularly there.

## Har du fortsatt et spørsmål?

Book en demo, så svarer vi på det i en samtale, tilpasset din type arrangement. Eller opprett kontoen din og se selv.

   [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) [Opprett en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Relaterte guider

- [Flere måter å bruke Ticket Fairy på](https://www.ticketfairy.com/features)
- [Build your event rota and check staff in](https://www.ticketfairy.com/no/guides/build-your-event-rota-and-check-staff-in)
- [Plan your run of show and who calls it](https://www.ticketfairy.com/no/guides/plan-your-run-of-show-and-who-calls-it)
- [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/no/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers)
- [Run your event from its Today page](https://www.ticketfairy.com/no/guides/run-your-event-from-its-today-page)
- [Find any performer, stage or day on your event](https://www.ticketfairy.com/no/guides/find-any-performer-stage-or-day-on-your-event)
- [Build the running order for your event day](https://www.ticketfairy.com/no/guides/plan-your-event-production)
- [Følg opp alle artistbestillinger for arrangementet ditt](https://www.ticketfairy.com/no/guides/book-and-brief-your-artists)
- [Hold jobbene bak arrangementet ditt i gang](https://www.ticketfairy.com/no/guides/keep-your-event-tasks-on-track)
- [Balance your event team's workload](https://www.ticketfairy.com/no/guides/balance-your-event-teams-workload)
- [Read your event's email in one inbox](https://www.ticketfairy.com/no/guides/read-your-event-email-in-one-inbox)
- [Take notes on your event calls with Fai](https://www.ticketfairy.com/no/guides/take-notes-on-your-event-calls-with-fai)
- [Choose what Fai does on your event](https://www.ticketfairy.com/no/guides/choose-what-fai-does-on-your-event)
- [Choose how your event emails look](https://www.ticketfairy.com/no/guides/choose-how-your-event-emails-look)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/no/guides/keep-rider-lists-and-notes-for-your-artists)
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- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/no/guides/set-each-performers-allowances-and-travel-party)
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- [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/no/guides/book-dressing-rooms-and-plan-build-and-break-days)
- [Sett datoer for arrangementer på lokalet ditt](https://www.ticketfairy.com/no/guides/hold-dates-for-shows-at-your-venue)
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- [Draw your event site map and share it](https://www.ticketfairy.com/no/guides/draw-your-event-site-map-and-share-it)
- [Book delivery times for your event and check vehicles in at the gate](https://www.ticketfairy.com/no/guides/book-delivery-times-and-check-vehicles-in-at-the-gate)
- [Issue accreditation passes for your event](https://www.ticketfairy.com/no/guides/issue-accreditation-passes-for-your-event)
- [Let outside teams name their own people for event passes](https://www.ticketfairy.com/no/guides/let-outside-teams-name-their-own-people-for-passes)
- [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/no/guides/choose-who-approves-accreditation-requests)
- [Recruit volunteers for your event](https://www.ticketfairy.com/no/guides/recruit-volunteers-for-your-event)
- [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/no/guides/approve-or-decline-accreditation-requests-for-your-event)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/no/guides/give-volunteers-their-own-page-and-track-hours)
- [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/no/guides/hand-out-accreditation-passes-at-your-desk)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/no/guides/give-crew-meals-at-your-meal-desk)
- [Report and handle incidents at your event](https://www.ticketfairy.com/no/guides/report-and-handle-incidents-at-your-event)
- [Hand out radios and kit to your event crew](https://www.ticketfairy.com/no/guides/hand-out-radios-and-kit-to-your-event-crew)
- [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/no/guides/let-outside-teams-order-kit-and-equipment-for-your-event)
- [Handle lost property at your event](https://www.ticketfairy.com/no/guides/handle-lost-property-at-your-event)
- [Get hire suppliers to confirm orders and count deliveries for your event](https://www.ticketfairy.com/no/guides/get-hire-suppliers-to-confirm-orders-and-count-deliveries)
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- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/no/guides/hold-hotel-rooms-for-your-artists-and-crew)
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- [Copy the setup of your last event into your next one](https://www.ticketfairy.com/no/guides/copy-the-setup-of-your-last-event-into-your-next-one)
- [Compare your ticket sales with your last event](https://www.ticketfairy.com/no/guides/compare-your-ticket-sales-with-your-last-event)
- [See the all-in cost of each act on your event](https://www.ticketfairy.com/no/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [See what your brand spends across its events](https://www.ticketfairy.com/no/guides/see-what-your-brand-spends-across-its-events)
- [Show your traders in a directory on your website](https://www.ticketfairy.com/no/guides/show-your-traders-in-a-directory-on-your-website)
- [Place your traders on pitches on your event site map](https://www.ticketfairy.com/no/guides/place-your-traders-on-pitches-on-your-site-map)
- [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/no/guides/check-trader-takings-and-invoice-a-share-of-sales)
- [Share a power sheet with your event electrician](https://www.ticketfairy.com/no/guides/share-a-power-sheet-with-your-electrician)
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- [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/no/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
- [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/no/guides/offer-open-shifts-to-your-crew-and-volunteers)
- [Find the crew and volunteers who work your events](https://www.ticketfairy.com/no/guides/find-the-crew-and-volunteers-who-work-your-events)
- [Give your event crew one page for all their shifts](https://www.ticketfairy.com/no/guides/give-your-crew-one-page-for-all-their-shifts)
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- [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/no/guides/collect-crew-certificates-before-they-work-a-shift)
- [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/no/guides/run-a-safety-induction-for-everyone-who-works-your-event)
- [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/no/guides/plan-crew-meal-times-and-food-needs-for-your-event)
- [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/no/guides/charge-outside-teams-for-their-crew-meals)
- [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/no/guides/check-in-attendees-and-print-badges-at-registration)
- [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/no/guides/set-up-a-self-service-check-in-kiosk-for-your-event)
- [Legg til alle som sender inn arrangements­skjemaet, blant frivillige, selgere eller crew](https://www.ticketfairy.com/no/guides/add-form-applicants-to-your-event-teams)
- [Alle Ticket Fairy-guider](https://www.ticketfairy.com/no/guides)

## Gjør dette på ditt eget arrangement

Opprett kontoen din, bygg arrangementet og følg trinnene i ditt eget dashbord. Du trenger ikke bestille en salgssamtale.

  [Opprett en gratis konto](https://manage.ticketfairy.com/welcome) [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo)

## Selg billetter med Ticket Fairy

Alt i disse guidene er i dashbordet ditt fra den dagen du registrerer deg.

- Sett opp arrangementet ditt på noen minutter
- Gratisarrangementer er gratis
- Fai, din medpilot, er innebygd

 [Opprett en gratis konto](https://manage.ticketfairy.com/welcome)

Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.

## Se det i en samtale

Book en demo, så viser vi deg hvordan Ticket Fairy håndterer din type arrangement.

 [Book en demo](https://www.ticketfairy.com/no/event-ticketing/book-a-demo) [Flere måter å bruke Ticket Fairy på](https://www.ticketfairy.com/features)

### Tips for å selge flere billetter

Praktiske råd fra arrangører som selger ut, og hver nye guide så snart den publiseres.

Vi respekterer personvernet ditt. Meld deg av når du vil.