Kasse og bestillinger
Sell a block of tickets to a company and invoice them
Conference and awards teams selling blocks of tickets to companies get asked for a quote, a purchase order number and thirty days to pay rather than a card payment. You can take the order the way a finance department works, get it signed off and invoice it with those terms.
Take a company's order for a block of tickets against a purchase order, get it signed off, and raise the invoice with the payment terms they need.
- For
- Selling blocks of tickets to companies and teams
- Tar
- 8 minutter
Før du starter
- Group bookings is switched on for your event. Where it is not, the page tells you and offers to put you in touch.
- Your event has the ticket types the block will draw from, priced in the event's currency. A booking is built from your real tickets rather than from a free-text amount.
- You have what the company gave you: how many people, the purchase order number if they issued one, and how long they take to pay.
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Open the group bookings on the event
Open the event and select Group Bookings.
Merk: Each row is one company, with its purchase order, the number of passes, the total, the terms and where the booking has got to. The status filter above the table narrows it to the ones waiting on you.
The blocks sold to companies, at each stage of getting paid. -
Start the booking and name the company
Select New group booking and enter the company name.
Merk: The company name is what appears on the invoice and what your team searches for later, so use the legal name rather than the name of the person who rang.
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Add the tickets they are buying
Add each ticket type and quantity to the booking, and any add-ons that go with them.
Merk: Add-ons attach to tickets, so a booking needs at least one ticket line before they can go on it. The running total updates as you build it.
When to charge one agreed total
Most blocks are priced per pass, which keeps the maths visible to both sides and matches what the company approved. Charge one agreed total instead when the deal was struck as a lump sum: a sponsor package, a negotiated table price, or a block where the per-pass number would only invite a haggle. The invoice then carries the single figure with no per-item breakdown, so use it when that is what the company expects to see.
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Set the billing terms
Enter the purchase order number and choose how long they have to pay.
Merk: Terms run from due immediately to sixty days. A budget code and a cost centre are there for companies whose finance team asks for them.
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Ask for sign-off where you need it
Turn on Require sign-off before invoicing and name the approvers.
Merk: The booking cannot be invoiced until everyone named has approved it. Use it where a discount or a large block needs a second pair of eyes.
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Send the booking for sign-off
Select Send for sign-off and name the people who have to approve it.
Merk: Leave the approver list empty and the booking is approved as you send it, which is the path for a block nobody else needs to see. Until you send it the booking is a draft, and a draft cannot be invoiced.
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Raise the invoice
Select Raise invoice once the booking is approved.
Merk: An invoice number is generated where you left the field blank. The booking moves to invoiced, and to paid when the money arrives.
Prøv disse trinnene på ditt eget arrangement
Opprett en gratis konto, bygg arrangementet ditt og følg trinnene over i ditt eget dashbord. Det tar noen minutter, og du trenger ikke å booke en salgssamtale.
Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.
Eller få det gjort for deg
Fai can draft the booking, send it for sign-off and raise the invoice. She asks before each of those, because each one commits money or reaches a company.
I dashbordet ditt, med Fai
Create a group booking for <EVENT NAME>: forty passes for <COMPANY NAME> against <PURCHASER NAME OR EMAIL>, on the general admission ticket at its current price, purchase order 8841, thirty day terms, and show it to me before saving
Fra din egen assistent, via MCP
Koble assistenten til MCP-serveren vår, og be den om:
Behold --read-only i MCP-konfigurasjonen. Denne oppgaven leser bare data, så assistenten trenger ikke verktøy som gjør endringer.
Pick the brand, find the event <EVENT NAME> and show its ticket types
Fra terminalen din
Installer CLI-en fra CLI-siden vår, logg inn med ticketfairy auth login, og velg merkevaren du jobber med ved hjelp av ticketfairy brand use <BRAND_ID>. ticketfairy brand list og ticketfairy event list viser ID-ene de andre kommandoene bruker.
Read the event the bookings belong to.
Show the event and its dates
ticketfairy event get <EVENT_ID>
La Fai gjøre det for deg
Fai jobber inne i Ticket Fairy-dashbordet ditt. Opprett kontoen din, åpne Fai og lim inn instruksjonen over.
Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.
Handle a booking that changes
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Change a draft the company has revised
Select Edit and change the numbers the company has revised.
Merk: Only a draft can be edited. Once a booking has gone for sign-off, cancel it and take the revised block as a new booking.
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Cancel one that fell through
Select Cancel booking where the company has pulled out.
Merk: Cancelling leaves the record in place, so the block that was held and the reason it went are both still answerable later. An invoice you already sent can still be paid, so ask us to withdraw it as well.
Fai can change a draft or cancel a booking once you approve it, and read back the ones waiting on sign-off or payment.
I dashbordet ditt, med Fai
For <EVENT NAME>, which group bookings are still waiting to be paid
Fra din egen assistent, via MCP
Behold --read-only i MCP-konfigurasjonen. Denne oppgaven leser bare data, så assistenten trenger ikke verktøy som gjør endringer.
Pick the brand, find the event <EVENT NAME> and show it
Fra terminalen din
Read the event the bookings belong to.
Show the event and its dates
ticketfairy event get <EVENT_ID>
Spørsmål du kanskje har
- Does the company pay by card?
- Not usually. The invoice carries your terms, and the booking moves to paid once the company pays.
- Who gets the tickets?
- The purchaser holds the block and gives the passes out. That is what the company wants: one order, one invoice, and their own list of who is coming.
- Does a draft booking hold the seats?
- No. A draft records the block and its terms, and the passes are set aside when the invoice is paid. Where the night is close to sold out, hold those tickets back separately while the purchase order goes through their finance team.
- What if the company wants one figure with no breakdown?
- Charge one agreed total on the booking. The invoice then shows the single amount you agreed rather than a line for each pass.
Har du fortsatt et spørsmål?
Book en demo, så svarer vi på det i en samtale, tilpasset din type arrangement. Eller opprett kontoen din og se selv.
Ingen oppstartsgebyr. Ingen obligatorisk månedsavgift. Ingen kredittkort nødvendig.
Relaterte guider
Gjør dette på ditt eget arrangement
Opprett kontoen din, bygg arrangementet og følg trinnene i ditt eget dashbord. Du trenger ikke bestille en salgssamtale.