---
title: "Share your event's rooming lists with hotels and pickups with drivers | Инструкции Ticket Fairy"
description: "Send each hotel a live rooming list of the performers and crew staying for your event, with their dates, room types and notes, and give each driver a link to their pickups and shuttle runs for the day. Hotels and drivers open the link without signing in, the hotel's list updates as you change it, and drivers mark each pickup as they go."
canonical: "https://www.ticketfairy.com/ru/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers"
---

# Share your event's rooming lists with hotels and pickups with drivers | Инструкции Ticket Fairy

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Инструкции](https://www.ticketfairy.com/ru/guides)
3. Share your event's rooming lists with hotels and pickups with drivers

Управление продакшеном

# Share your event's rooming lists with hotels and pickups with drivers

Artist liaison and transport managers spend show week resending spreadsheets to hotels and phoning drivers to find out where the artist is. A live rooming list keeps the hotel up to date as plans change, and drivers' own pickup pages show you who has been collected and dropped off.

Send each hotel a live rooming list of the performers and crew staying for your event, with their dates, room types and notes, and give each driver a link to their pickups and shuttle runs for the day. Hotels and drivers open the link without signing in, the hotel's list updates as you change it, and drivers mark each pickup as they go.

Для кого:  Keeping hotels and drivers up to date for your event

Займёт:  9 минут

- [Open the rooming list](#step-1)
- [Add room details](#step-2)
- [Share the list with the hotel](#step-3)
- [The hotel's page](#step-4)
- [Open pickups and shuttles](#step-5)
- [Add a shuttle](#step-6)
- [Share a driver's day](#step-7)
- [The driver's page](#step-8)

## Перед началом

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- Your performers and crew are placed at a hotel in the event's Accommodation section, and flights that need a pickup are in its Travel section.

1. ## Open the rooming list

   Open the event, select **Operations**, select **Accommodation**, then choose the **Hotel** under **Rooming lists**.

   **Примечание:** Each guest shows their arrival and departure, nights, room type and rooms. Change the hotel and dates where you place the person, above the rooming list.
          ![Ticket Fairy rooming list for a hotel, with each performer and crew member, their dates, nights, room type and rooms](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--rooming-list.png)    A hotel's rooming list.
2. ## Add room details

   Select **Room details** beside a guest, enter the **Room type**, **Number of rooms** and a **Note for the hotel**, then select **Save**.

   **Примечание:** Choose a room type such as Single, Double, Twin or Suite, or enter your own. Use the note for a late arrival, an accessible room or a cot.
3. ## Share the list with the hotel

   Select **Share with the hotel**, then select **Make link** and copy the link.

   **Примечание:** Tick **Also show phone numbers and emails** only if the hotel needs them; you need an owner or admin login for that. The link works for 14 days unless you choose another length under **More options**, up to 60 days.
   **Предупреждение:** The link is shown once. Copy it before you close the dialog.
          ![Ticket Fairy dialog to share a hotel's rooming list, saying what the hotel sees, with the choice to show contact details](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--share-rooming-list.png)    Share the rooming list.

## The hotel's page

The hotel opens the link without signing in and sees names, arrival and departure dates, room types and your notes. The page updates by itself every minute, keeps the last list it loaded if the connection drops, and can be printed. Under **Links for the hotel**, you see how often each link was opened.

       ![Ticket Fairy rooming list page a hotel opens from the link, with each guest's arrival, departure, nights and room](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--hotel-page.png)    The page the hotel opens.

4. ## Open pickups and shuttles

   Select **Travel**, then choose the **Day** under **Pickups and shuttles**.

   **Примечание:** Pickups come from the travel bookings that need one. Each shows **Needs a driver**, **Driver booked**, **Picked up** or **Dropped off**.
   **Совет:** Select **Plan** on a pickup to give it a driver, a vehicle and a drive time, with a warning when anything clashes.

   [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/ru/guides/plan-artist-pickups-with-drivers-and-vehicles)
          ![Ticket Fairy pickups and shuttles for a festival day, with each pickup's flight, route, driver and status, and a hotel shuttle's runs](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--pickups.png)    Pickups and shuttles for one day.
5. ## Add a shuttle

   Optional: select **Add shuttle**, enter the **Shuttle name**, **Leaves from** and **Goes to**, the days, the first and last departure and **Leaves every**, then save.

   **Примечание:** Under **More details**, add seats, the vehicle and driver, and tick **Also runs back after each trip** with a journey time. A shuttle can run for up to 31 days.
          ![Ticket Fairy Add a shuttle dialog with the route, first and last day, first and last departure and how often it leaves](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--add-shuttle.png)    Add a shuttle.
6. ## Share a driver's day

   Select **Share with a driver**, choose the **Driver**, then select **Make link** and copy the link.

   **Примечание:** The driver sees only their own pickups and shuttle runs for each day. Tick **Also show travellers' and drivers' phone numbers** only if they need them.
   **Предупреждение:** The link is shown once. Copy it before you close the dialog.
          ![Ticket Fairy dialog to share a driver's day, with the driver and the choice to show phone numbers](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--share-driver-day.png)    Share a driver's day.

## The driver's page

The driver opens the link on their phone without signing in, taps **Picked up** when the people are in the car and **Dropped off** at their stop, and taps **Undo** after a mistake. For a shuttle run they tap Left and Arrived. Each tap updates the pickup on Travel and on the show day arrivals.

       ![Ticket Fairy page a driver opens from the link, with their pickups for the day and buttons to mark each one picked up and dropped off](https://www.ticketfairy.com/embeds/posters/marketing-event-logistics--driver-page.png)    The page the driver opens.

## Попробуйте эти шаги на своём мероприятии

Создайте бесплатный аккаунт, настройте мероприятие и выполните шаги выше в своей панели управления. Это займёт несколько минут, и звонок с отделом продаж не нужен.

    Ваш адрес электронной почты    [Создать бесплатный аккаунт](https://manage.ticketfairy.com/welcome) [Заказать демо](https://www.ticketfairy.com/ru/event-ticketing/book-a-demo)

Без платы за подключение. Без обязательной ежемесячной платы. Банковская карта не нужна.

## Или поручите это помощнику

Fai reads each hotel's rooming list and one day's pickups and shuttle runs, sets a guest's room type, rooms and note for the hotel, makes or turns off a hotel or driver link, adds, changes or removes a shuttle, and marks a pickup or a shuttle run. She shows you each change and waits for your yes first. Only owners and admins can put phone numbers and emails on a link.

### В вашей панели, с Fai

Make a rooming list link for Harbour Hotel for \<EVENT NAME\> without contact details

## Пусть Fai сделает это за вас

Fai работает внутри вашей панели Ticket Fairy. Создайте аккаунт, откройте Fai и вставьте запрос выше.

   [Создать бесплатный аккаунт](https://manage.ticketfairy.com/welcome) [Заказать демо](https://www.ticketfairy.com/ru/event-ticketing/book-a-demo)

Без платы за подключение. Без обязательной ежемесячной платы. Банковская карта не нужна.

## Turn a link off

1. ### Turn it off

   Under the hotel's or driver's links, select **Turn off** beside the link, then confirm.

   **Примечание:** Anyone who has it can no longer open the page. Make a new link at any time.

Fai turns a hotel or driver link off when you ask, after you confirm.

### В вашей панели, с Fai

Turn off the driver link for Kev at \<EVENT NAME\>

## Вопросы, которые могут возникнуть

Does the hotel see changes I make after sharing?:  Yes. The hotel's page updates by itself every minute, so there is no need to send a new list.

Can I send the rooming list by email every week instead?:  Yes. Use Send regularly to email the rooming list or the pickups to team members every day or week as a download.

Do the rooms on the rooming list count in the hotel's block?:  Yes. When the hotel holds a block of rooms for you, each guest counts in it with the **Number of rooms** on the rooming list, on each night of their stay the block holds.

Why is a pickup missing from the list?:  Pickups come from travel bookings marked as needing one. Add a pickup time on the booking in Travel, then plan its driver and vehicle on the pickup.

## Остался вопрос?

Запишитесь на демо, и мы ответим на него на звонке применительно к вашему типу мероприятия. Или создайте аккаунт и посмотрите сами.

   [Заказать демо](https://www.ticketfairy.com/ru/event-ticketing/book-a-demo) [Создать бесплатный аккаунт](https://manage.ticketfairy.com/welcome)

Без платы за подключение. Без обязательной ежемесячной платы. Банковская карта не нужна.

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- [Все инструкции Ticket Fairy](https://www.ticketfairy.com/ru/guides)

## Сделайте это на своём мероприятии

Создайте аккаунт, соберите мероприятие и выполните шаги в своей панели управления. Звонок в отдел продаж не нужен.

  [Создать бесплатный аккаунт](https://manage.ticketfairy.com/welcome) [Заказать демо](https://www.ticketfairy.com/ru/event-ticketing/book-a-demo)

## Продавайте билеты с Ticket Fairy

Всё из этих руководств доступно в вашей панели с первого дня после регистрации.

- Настройте мероприятие за несколько минут
- Бесплатные мероприятия бесплатны
- Fai, ваш ассистент, уже встроена

 [Создать бесплатный аккаунт](https://manage.ticketfairy.com/welcome)

Без платы за подключение. Без обязательной ежемесячной платы. Банковская карта не нужна.

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 [Заказать демо](https://www.ticketfairy.com/ru/event-ticketing/book-a-demo) [Другие возможности Ticket Fairy](https://www.ticketfairy.com/features)

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