---
title: "Software for Talent Buyers and Artist Liaison Teams"
description: "Make offers backed by what you paid before, get every advance back from the act's own team, house and move every act and settle each show from its ticket sales."
canonical: "https://www.ticketfairy.com/solutions/artist-liaison-and-talent-buyers"
---

# Software for Talent Buyers and Artist Liaison Teams

1. [Solutions](https://www.ticketfairy.com/solutions)
2. By role
3. Artist liaison & booking

# Book the Right Acts and Get Every One on Stage on Time

Hold your dates and make each offer with what you paid the act before and a fee range from Fai beside it, then turn the agent's contract, invoice and riders into a signed deal and a started advance. Every act's flights, hotel, pickups, guest list and rider then sit on their own performer page, where your artist liaison team works from the same facts as the act's tour manager. After the show, Fai drafts the settlement from your ticket sales and costs, and you share it with the act's team.

  [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo)

- Offers backed by what you paid before
- Advances filled in by each act's own team
- Every act housed, picked up and settled

   ![Ticket Fairy performer page with the act's set time, stage, advance progress, open tasks, flights, hotel, deal and contacts](https://www.ticketfairy.com/embeds/posters/marketing-event-hubs--performer.png)

## Hold Your Dates and Make Offers Agents Say Yes To

Open a new offer and see what you paid this act before and the fee range Fai suggests, then start from a template or reuse your last offer. Add the deposit, due dates, set length and the agency fee as an amount or a share of the fee, and email the offer to the agent. Each counter-offer stays with the offer, so anyone on your team can see where the deal stands, and when the agent accepts, the act is booked onto your event.

A venue's calendar shows every confirmed show and every first, second and third hold on each room, so the talent buyer and the venue team stop double-booking a Saturday. Challenge the first hold when a better offer arrives, and the Needs attention list shows a challenge that was missed or a hold about to lapse, so a date never slips away while you are waiting on an agent. Before you commit, model the fee against the ticket sales you can expect from demand and your past editions, and see any radius clash with the act's other shows nearby. When a show is confirmed, choose whether to keep the other holds on that date as backups or release them.

Acts and speakers who apply through your own Apply to play or Submit a talk form arrive scored by Fai and your review panel, and reviewers can score without seeing names. Accepting an application adds the act to your line-up with a draft offer and a started advance, so an open call fills your smaller stages without a second round of paperwork.

- **What you paid before**: past fees for the act beside the new offer
- **Suggested fee range**: a range from Fai to check your offer against
- **Holds and challenges**: first, second and third holds on every room
- **Applications**: acts and talks scored by Fai and your review panel

[Venue operations](https://www.ticketfairy.com/event-operating-system/venue-operations) [Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up)

  ![Ticket Fairy New offer form beside what you paid the act before, a suggested guarantee range and the buttons to use the middle of the range](https://www.ticketfairy.com/embeds/posters/marketing-venue-operations--new-offer.png)

## Turn the Agent's Paperwork Into a Signed Deal

When the agent sends back their contract, invoice and riders, Fai finds them in your connected mailbox or in the files you add and says what each one is. The contract is compared with your offer term by term in plain words, so a changed fee, deposit, date or set length is clear before you sign. Fai also flags risky clauses, such as radius, cancellation and exclusivity, with the clause and the reason beside each one. The invoice goes into Payments due and your budget, and the riders become answers to accept on the act's advance.

For an act without an agent, send your own contract from a template and the act signs on their phone without making an account, then you countersign. A festival booking a whole line-up sends several contracts together from the same template, with any act missing an email address kept as a draft and the reason shown, so nobody falls through the gaps.

Payments due lists every deposit and balance by the date it is due, and you mark each one paid with the date, how it was paid and its reference, or pay it with Vault. Your finance team sees what is owed to every act without a spreadsheet passed around by email.

- **Compared with your offer**: fee, deposit, due dates, show date, set length and cancellation
- **Contracts signed online**: the act signs without making an account, and you countersign
- **Contracts sent together**: a whole line-up from one template
- **Payments due**: every deposit and balance by the date it is due

[Contracts & payments](https://www.ticketfairy.com/event-operating-system/contracts-and-payments)

  ![Ticket Fairy agent's contract compared with the offer term by term, with the fee, deposit, dates and set length marked as matching or different](https://www.ticketfairy.com/embeds/posters/marketing-event-agent-paperwork--contract.png)

## Get Every Advance Back Without Chasing

Send the tour manager one advance link, and their team enters travel, hotel, schedule, technical, hospitality and guest list details and uploads riders without making an account. Fai fills in answers from their replies, forwarded emails and tour books and shows the words each one came from. Set each act's guest list places, rooms, nights, meals and drinks from the offer, and the act sees what is left and asks you for more.

The tour manager adds their travel party one person at a time or pastes the list from an email, with each person's role, diet, room and arrival, so your hotel and catering numbers come from the people who are really travelling. When an act asks for more guest list places or rooms, the ask goes to the person your approval rules name, and a no comes with a reason the act reads on their link.

Your event type names the section the way your team does: Artists for a festival or a club night, Speakers at a conference, Special guests at a convention and Athletes at a sports event. The advancing list shows every act's confirmed sections, what is still needed and the days to go, so the liaison team spends the last week on the acts that need it.

- **A page for their team**: no account to make, and the tour manager can invite teammates
- **Advance from anything**: answers from emails and tour books, each one for you to accept
- **Allowances and travel party**: guest list, rooms, meals and drinks for each act

[Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up)

  ![Ticket Fairy allowances for a headline DJ, with guest list places, hotel rooms and nights, meals and drinks used and left, and an ask for more guest list places](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--allowances.png)

## House, Move and Look After Every Act

Hold rooms in hotel blocks night by night and give each act their stay, and Fai suggests giving empty rooms back before the release date. Plan every airport and hotel pickup with a driver and a vehicle, and when a flight is late the pickup moves and Fai suggests a new plan for you to approve. Each act sees their whole stay on their day sheet link, from the flight to the set, with what changed since they last looked.

Each hotel opens its rooming list from a link with every guest's arrival, departure, nights and room, and each driver opens their day of pickups on their phone and marks each passenger picked up and dropped off. Nobody at the hotel or in the van needs an account, and the act's team stops ringing your liaison to ask where their car is.

Your runner gets one shopping list for the dressing rooms, added up from every rider for each day, and the meal desk shows the meals and drinks each act has left as their pass scans. When an act uses up today's drinks, your team can give one more with a reason that stays on the record. Ask Fai for flight options or places to stay from a performer page, compare them and book the one you choose.

- **Hotel blocks and rooming lists**: rooms held and filled night by night, with a link for each hotel
- **Pickups**: drivers, vehicles and a new plan when a flight is late
- **Whole stay**: every flight, pickup, hotel and call with what changed
- **Rider shopping list**: the right amounts for each day from every rider

[Travel & hotels](https://www.ticketfairy.com/event-operating-system/travel-and-hotels) [Crew meals & safety](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety)

  ![Ticket Fairy pickups for a festival day, with each airport pickup's people, driver, vehicle and drive time and a new plan from Fai after a late flight](https://www.ticketfairy.com/embeds/posters/marketing-event-transport-planner--planner.png)

## Announce Your Line-Up When You Choose and Keep Fans Following

Announce your line-up in waves, each act at the date and time you choose, with a photo and a bio for each act that Fai drafts for you to review. Before anything goes public, a review shows each set time that moves, each profile update and any act going public without a photo. On the day, a TV backstage shows the act on now, the act next and how late each stage is running, so each act's team knows when to be ready.

Your public line-up, set times and act profiles come from the same performer records your team books and advances, so a changed set time is one change, published when you are ready. Every published change keeps who published it and when, including line-ups Fai suggested and a person approved.

Running-order checks catch a flight that lands after soundcheck or the same act booked on two stages, each with a fix from Fai that you apply or undo. Talent buyers see the clash while there is still time to move a set, before the times are on sale.

- **Announce times**: reveal each act when you choose
- **Bios from Fai**: drafted for you to review before they go public
- **Review and publish**: every change seen before your line-up goes public
- **Backstage now and next**: on any TV from a private link

[Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) [Show day](https://www.ticketfairy.com/event-operating-system/show-day)

  ![Ticket Fairy Review and publish your line-up dialog listing a set time that moves, a profile update and an act going public without a photo](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--review.png)

## Know What Each Act Costs and Settle Every Show Fast

Each performer page adds up the all-in cost of the act: the fee, the agency fee, every trip, the hotel stay, per diems, backline and their share of hire. After the show, Fai drafts the settlement from your ticket sales, your costs and the deal, and every line shows how its figure was worked out. Share it with the artist's team, add or reverse a line, and mark it agreed and paid.

A door deal or a split after costs is only as fair as the figures behind it. Because the settlement reads the ticket sales and costs your team already recorded, the agent sees the same numbers you do, and a shared settlement locks its lines until someone reopens it, so nobody changes a figure the other side has agreed. Merch counts too: the artist's share of merch sales comes into the settlement from the sales you imported for each stand.

The all-in cost makes the next offer better. When this act comes back next year, the offer starts with what you paid them before, and the performer page shows what the travel, hotel and hire really added on top of the fee.

- **All-in cost**: fee, travel, hotel, per diems and backline for each act
- **Drafted settlements**: from your ticket sales, costs and the deal
- **Shared and agreed**: the act's team checks every line

[Contracts & payments](https://www.ticketfairy.com/event-operating-system/contracts-and-payments) [Budget & costs](https://www.ticketfairy.com/event-operating-system/budget-and-costs) [Vault](https://www.ticketfairy.com/features/vault)

  ![Ticket Fairy settlement Fai drafted for a live show, with ticket sales, sales tax, sound and lights and the performer fee, each saying where its figure came from](https://www.ticketfairy.com/embeds/posters/marketing-venue-operations--settlement.png)

## How Booking and Artist Liaison Teams Use Ticket Fairy

- ### A Live Music Venue

  The talent buyer holds Saturday in the main room for two acts, challenges the first hold when the second agent comes back with a firm yes, and sends the offer with last year's fee beside it. After the show, the settlement is drafted from the night's ticket sales and shared with the agent before the act leaves the building.
- ### A Festival Booking a Full Line-Up

  The booking team sends contracts to every act on the bill together, and the artist liaison team advances each act's travel party, rooms and guest list from one link per act. Hotel blocks are filled night by night, and empty rooms go back before the release date.
- ### A Conference Programme

  The programme team opens a Submit a talk form, reviewers score proposals without seeing names, and accepting a talk adds the speaker with a draft offer and an advance. Each speaker sees their whole stay, from the airport pickup to their session.
- ### A Club Night Promoter

  The promoter books two guest DJs a month, reuses last month's offer and checks each agent's contract against it in plain words. Guest list places come from the offer, so the DJ's team sees what is left and asks for more on their link.
- ### A Convention With Special Guests

  The guest relations team books actors and creators as Special guests, plans every pickup with a driver, and moves the pickups when a flight is late. Each guest's rider becomes one shopping list for the green room.

    [Get Started for Free](https://manage.ticketfairy.com/registration) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo)       **Get this page as a PDF** Read it later or share it with your team. We email you a link to the PDF.           What to put in your PDF          Enter your email

We will email you this deck. We may also email you now and then about Ticket Fairy features that can help your events. You can unsubscribe at any time with one click.

## Everything You Need to Book, Advance and Settle Your Acts

- [Artists & line-up Every act advanced within its allowances, running-order clashes caught early and a line-up fans can add to their calendar. Learn more](https://www.ticketfairy.com/event-operating-system/artists-and-line-up)
- [Venue operations Know which dates are free, make offers backed by past fees and settle every show across all your rooms and stages. Learn more](https://www.ticketfairy.com/event-operating-system/venue-operations)
- [Contracts & payments Deals signed, agent paperwork matched to your offers, suppliers paid on time and every show settled from its ticket sales. Learn more](https://www.ticketfairy.com/event-operating-system/contracts-and-payments)
- [Travel & hotels Hotel blocks filled night by night, rooms sold to ticket buyers at checkout and every pickup planned with a driver and a vehicle. Learn more](https://www.ticketfairy.com/event-operating-system/travel-and-hotels)
- [Budget & costs The all-in cost of every act, one budget your whole team shares, and your spending and sales pace compared across your events. Learn more](https://www.ticketfairy.com/event-operating-system/budget-and-costs)
- [Show day Every team briefed, every incident handled fast and the right people told, with Now and next for each stage. Learn more](https://www.ticketfairy.com/event-operating-system/show-day)
- [Accreditation The right pass for everyone who works your event, handed out at your desk and checked at your staff gates. Learn more](https://www.ticketfairy.com/event-operating-system/accreditation)
- [Crew meals & safety Meal times planned from your shifts, every meal counted and charged, and certificates and inductions checked before anyone works. Learn more](https://www.ticketfairy.com/event-operating-system/crew-meals-and-safety)
- [Production & technical Stage plots, input lists and changeovers from every rider, power and fuel tracked, effects and rigging signed off, every team online and every set streamed. Learn more](https://www.ticketfairy.com/event-operating-system/production-and-technical)
- [Fai & automation Fai takes on the admin across your event, reads the paperwork that comes in and suggests your next job every hour, and your terminal or AI assistant can use the same tools. Learn more](https://www.ticketfairy.com/event-operating-system/fai-and-automation)
- [Vault Hold your ticket money in Vault, pay everyone an event owes, give your team cards with limits and collect deposits and invoices from the same balance. Learn more](https://www.ticketfairy.com/features/vault)
- [Guest lists & comps Send guests free tickets that scan at the door, upload a whole list at once and give partners an allocation they hand out themselves. Learn more](https://www.ticketfairy.com/features/guest-lists-and-comps)

## Book, Advance and Settle Your Acts Step by Step

- [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/guides/make-an-offer-to-an-artists-agent)
- [Handle the contract, invoice and riders an artist's agent sends for your event](https://www.ticketfairy.com/guides/handle-the-contract-invoice-and-riders-an-agent-sends-back)
- [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists)
- [Review act and talk applications for your event with your team](https://www.ticketfairy.com/guides/review-act-and-talk-applications-with-your-team)
- [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show)
- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/guides/set-each-performers-allowances-and-travel-party)
- [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/guides/fill-in-advances-from-tour-books-riders-and-emails)
- [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/guides/book-travel-and-accommodation-for-your-artists)
- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/guides/hold-hotel-rooms-for-your-artists-and-crew)
- [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/guides/plan-artist-pickups-with-drivers-and-vehicles)
- [Show each act their whole stay and what changed](https://www.ticketfairy.com/guides/show-each-act-their-whole-stay-and-what-changed)
- [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/guides/build-a-dressing-room-shopping-list-from-artist-riders)
- [Check your running order for clashes before show day](https://www.ticketfairy.com/guides/check-your-running-order-for-clashes-before-show-day)
- [Publish your event line-up and set times](https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times)
- [See the all-in cost of each act on your event](https://www.ticketfairy.com/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/guides/settle-a-show-with-an-artist)

## Questions About Ticket Fairy for Artist liaison & booking

### Artist liaison & booking

#### Does the act's team need a Ticket Fairy account?

No. The agent or tour manager opens their own link, fills in their part of the advance, uploads riders and can sign your contract on the same page. Hotels and drivers open their own links without an account too.

#### Can I sign the agent's own contract online?

Not their own PDF. Sign it the way you usually do, then upload the signed copy, which marks the offer as contracted. For an act without an agent, send your own contract for signing online.

#### How long does a challenged hold have to confirm?

You choose how many hours when you send the challenge. The first hold has that long to confirm or let the date go. If they do not answer in time, the Needs attention list offers to give the date to your act, and your hold moves up to first only when you confirm it.

#### What happens when an act asks for more guest list places or rooms?

On their link they see what is left and cannot go over it, and they ask for more. The ask goes to the approver your approval rules name, or else to your team.

#### Does Fai change an advance without asking?

No. Fai suggests answers with the words each came from, and a person on your team accepts or rejects each one. An answer that would replace what someone entered is saved only when a person chooses Replace.

#### Does Fai book flights and hotels?

No. From a performer page, Fai finds flight options and places to stay for you to compare, and you book the one you choose. The pickup planner uses the drive times you enter, and offers each one again for the next pickup between the same places.

#### Are fees in different currencies added together?

No. An act's all-in cost shows a total for each currency, and amounts are never converted or added across currencies.

#### Can everyone on my team see what we pay each act?

No. Fees, budgets and contracts show only to people whose role can see your event's finances, so your artist liaison team can run advances and hospitality without seeing the deal.

#### Do reviewers see who applied?

Only if you choose. Reviewers score each proposal from 1 to 5 from their own link, and you decide whether they see names.

## Solutions for the Rest of Your Team

- [Advance Every Act and Run Every Stage to Time Advance every act's technical needs, hire the backline their riders ask for, plan every changeover, sign off power, effects and rigging, and call every cue on show day. Production managers](https://www.ticketfairy.com/solutions/production-managers)
- [Sell Out Your Festival and Lead Every Department to the Gates Sell day, weekend and camping tickets through your fans, see your sales and costs against last year every morning, and run acts, crew, traders and stages from the same event. Festivals](https://www.ticketfairy.com/solutions/festivals)
- [Sell Out Every Show and Settle Each One Faster Put every show on sale the minute you announce it, keep tickets with fans, see which post sold them, advance the act and settle each show fast. Concerts & live music](https://www.ticketfairy.com/solutions/concerts-and-live-music-venues)
- [Fill Every Room, Every Night, Whoever Puts the Show On Hold dates across every room, book acts at the right fee, settle each show, give hiring promoters their own night and run your door, box office and bar. Venues](https://www.ticketfairy.com/solutions/venues)

      [Previous **Production managers**](https://www.ticketfairy.com/solutions/production-managers) [Next **Finance directors**](https://www.ticketfairy.com/solutions/finance-directors)

Ticket Fairy in full: [online ticketing system](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page.

## Sell more tickets. Build the crowd that comes back.

## Start Selling Tickets Online

Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready.

    No monthly subscription required for ticketing    Start selling tickets immediately    Ticketing tools included in the service fee   [Get Started](https://manage.ticketfairy.com/welcome) [Talk to Fai Now](#)

Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event.

No credit card required

## Book a demo call

See the referral model that drives 20% more ticket sales on average, learn which campaigns sell tickets, answer buyers faster and keep queues moving.

                     How many tickets do you sell per year?                                45-Minute Video Call    Pick a Time That Works for You

---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)