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Sell Every Seat and Table at Your Gala and Raise More for Your Cause

Sell your gala by the seat and by the table, take corporate tables on invoice and seat every sponsor where their agreement says. Auction your best lots online before the night, let supporters bring their friends and choose whether guests pay the booking fee on top, so more of every ticket reaches your cause. Collect a meal choice for every seat, run the evening to the minute and welcome each guest by name at the door.

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  • Every seat, table and sponsor table sold or sent
  • More raised from auctions, gifts and supporters' friends
  • Every guest fed, seated and welcomed by name
Ticket Fairy Create Table Type form with the price, stock, guest limits and online deposit for a table

Sell Single Seats and Whole Tables for the Same Night

Create a ticket type for each seat price, such as a gala seat and a supporter seat, and a table type for each table you sell, with its price and the number of guests it seats. Give each seat price its own share of the room, so seats and tables together never sell more places than you have. Take the whole table price online, or a deposit online and the rest yourself. A table booking is one ticket for the whole party, so the host shows one code at the door.

Some guests want to buy a single place and be seated with friends, and some hosts want to fill a table of their own. Selling both from the same event means your seating plan starts from one list of every seat and table sold, and your finance team sees one total for the night.

In a ballroom with a seat map, guests pick the table they want as they buy. When you prefer to seat guests yourself, assign each guest their seat on the map, and their tickets go out once every ticket in the order has a seat. Give a sale window to an early table price, so hosts who commit before the invitations go out pay less.

  • Seat prices: a price and a share of the room for each kind of seat
  • Table types: one booking for the whole table, paid in full or with a deposit
  • Tables on the seat map: guests choose their table, or you assign seats later

Add-ons & upsells Ticket types & pricing Seating & timed entry

Ticket Fairy Ticket Types list with a ticket type and the Create action

Take Corporate Tables on Invoice and Seat Every Sponsor

Corporate supporters work to purchase orders and payment terms. Take a company's seats as a group booking with the agreed price, send it to the people who must sign it off, and raise one invoice with the due date their terms give, which the company pays through its payment link. Send each sponsor their table from your dashboard as one guest booking that takes one table from your stock, and send speakers and honoured guests their seats by name.

Upload your whole guest list at once, and every guest gets a ticket your door team scans. Hold seats back for a sponsor whose agreement names a number, and give a corporate partner an allocation they hand out to their own guests from a link, with no login to your dashboard. Your development team sees every corporate deal from draft to paid, so nobody chases a table that is already settled.

Each sponsor sees what they get from you and what their tracking link sold on a page of their own, and you invoice them from Vault with line items and a due date. When the sponsor sees their logo moment, their table and their results delivered as promised, next year's renewal is an easier conversation.

  • Group bookings: corporate seats with sign-off, a purchase order and one invoice
  • Guest tickets: a sponsor's whole table sent as one booking
  • Partner allocations: partners hand out their own seats from a link
  • Sponsor pages: what each sponsor gets and what their link sold

Promo codes & discounts Guest lists & comps Exhibitors & sponsors

Ticket Fairy group bookings table listing each company with its passes, price, payment terms and status from draft through to paid

Raise More Before the Doors Open

Put your best lots up for auction online, such as a private dinner, a signed shirt or a holiday, and supporters bid from the auction's own page with each bid held on their card. When bidding closes, the top bidders are charged and everyone else's hold is released, so you never chase a winner for payment. Show the auction on your event page, or hide it and share the link only with your donor list.

Offer suggested gifts to your cause as add-ons beside the seat in the same checkout, and choose whether guests pay the booking fee on top of the ticket price, so the full price stays with your cause. Send your patrons and past donors a personal invitation with their own ticket link and limit, or keep the gala private and approve each order before the ticket is issued.

Your supporters are your best fundraisers. Every guest who buys a seat gets a personal referral link and earns back part of their ticket price as friends buy through it, and events sell 20% more tickets on average with Ticket Fairy referrals. A supporter who brings a table of friends fills the room and introduces your cause to new donors.

  • Online auctions: bids held on the card, only the winners charged
  • Gift add-ons: suggested gifts beside the seat in the same checkout
  • Booking fee on top: the full ticket price stays with your cause
  • Supporter referral links: guests earn back part of their seat as friends buy

Add-ons & upsells Private sales & presales Payments & payouts Referral rewards

Ticket Fairy Rewards System card in Ticket Settings, with three referral reward tiers and the buyer offer turned on

Know Every Guest's Meal Choice Before the Caterer Asks

Add a meal choice question to checkout and have it answered once for each ticket, so every seat carries its own choice. Ask about dietary needs and access requests the same way, and choose whether each answer shows on the ticket and in the scanning app. Add your dress code, arrival time and directions to the confirmation email and print them on every ticket, so guests arrive knowing what to expect.

The caterer needs final numbers, the seating plan needs names and the access team needs to know who uses a wheelchair. Export the answers by ticket type and hand each team the list it needs, without retyping a spreadsheet of replies. Collect each guest's name and details at checkout, so a host buying several seats names every guest as they buy.

When the seating plan or the running order changes, email every guest, or only the holders of one ticket type, such as your sponsors' guests or the people on the top table. Save the messages you send every year as templates, so next year's reminder goes out in minutes.

  • Checkout questions: a meal choice for every seat
  • Your words on every ticket: dress code, directions and arrival time
  • Emails to your guests: every guest, or the holders of one ticket type

Checkout Emails to buyers

Ticket Fairy Create Custom Field dialog with the checkout question settings

Run the Evening to the Minute From the Reception to the Last Speech

Plan your evening as a run of show, with a cue for the reception, each course, every speech, the live auction and the band, and name the person who calls it. Fai can draft the run of show for you to check, and on the night Now and next shows what is on and how late you are running. Share a day sheet with your caterer, your AV team and your host from a link, so everyone follows the same timings without a login.

With Business Event or Corporate Event as your event type, your host, auctioneer and performers sit in Speakers and guests, with their travel beside them. Send each of them an advance link for their arrival time, their needs on stage and their guests, and Fai fills in answers from their replies for you to accept.

A gala lives or dies on its timing: dinner served late means speeches run late and the auction loses the room. When a course runs over, move a cue and choose whether the later cues move with it, so the people calling the evening always work from the real times.

  • Run of show: every cue from the reception to the last speech
  • Now and next: what is on and how late the evening is running
  • Day sheets: shared with your caterer, AV team and host from a link
  • Speakers and guests: your host, auctioneer and performers advanced

Show day Artists & line-up

Ticket Fairy Move cue dialog with quick buttons, the minutes to move, the new start time and a tick box to move the later cues too

Welcome Every Guest by Name and Thank Them Afterwards

Your door team searches for a guest by name or email address as they arrive, and each row shows when they checked in and who admitted them. They scan on their own phones with a Door Staff login, so the volunteers on your door see nothing else in your dashboard. Sponsors' guests and comps scan like any other ticket, so your arrivals show whether every table has arrived before dinner is served.

Assign a host to each top table and sponsor table, set what each ticket type includes, and get an alert when a VIP guest arrives, so your hosts greet them at the door. After the night, ask your guests what they thought, and Fai finds the themes in their answers for next year. Your customer list keeps every guest who has bought from your charity, with the events they came to, so next year's invitations start with the people who already support you.

Copy this year's gala into next year's with the dates moved, and choose whether the team, promotions, email templates and checkout questions come too. Your committee starts next year with the seat prices, table types and meal question already in place.

  • Guest search at the door: find a guest by name or email address
  • Door Staff logins: the scanning app and nothing else
  • Feedback: your guests' answers and the themes Fai found
  • Customers: every supporter who has bought from you

Check-in & box office Audience insights Many events & brands

Ticket Fairy Individual Tickets table with each ticket's status, check-in time and who scanned it

How Fundraising Teams Use Ticket Fairy

  • A Hospital Charity Ball

    Single seats and tables of ten sell from the same event, and three corporate tables are invoiced on the companies' payment terms. Every guest chooses their meal at checkout, and the caterer gets the numbers by ticket type a week before. On the night, the door team finds each guest by name.

  • A Foundation Gala With an Auction

    A private dinner with a celebrity chef and two signed shirts go up for auction a fortnight before the gala, shared only with the donor list. Bids are held on supporters' cards, and only the winners are charged when bidding closes. The live auction on the night has its own cue in the run of show.

  • A School Parents' Fundraiser

    Parents buy seats with a meal choice and a suggested gift to the school fund as an add-on. Families who bring friends earn back part of their seat through their referral links. Volunteer parents check guests in on their own phones.

  • An Awards Dinner

    Shortlisted companies buy tables, and the sponsors' tables go out as guest bookings. The host, the presenters and the band are advanced from one link each, and Now and next keeps every award on time. Next year's dinner is copied from this one with the table types and meal question in place.

  • A Sports Club Dinner

    Former players get personal invitations with their own ticket link and limit before the dinner goes on sale to members. Guests pay the booking fee on top, so the full seat price goes to the club's youth teams. The feedback survey shows members want the dinner earlier in the season.

  • A National Charity With Galas in Several Cities

    Each city's gala starts as a copy of the last one, with its seat prices, table types and meal question in place. Corporate partners take an allocation of seats they hand out to their own staff from a link. The national team compares what each city raised and which supporters came back.

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Everything You Need to Sell and Run Your Gala

More about ticketing for Charity galas

Run Your Gala Step by Step

Questions About Ticket Fairy for Charity galas

Charity galas

Checkout has no field for a gift of an amount the guest chooses. Create an add-on for each gift you suggest, such as 25 and 50, so a guest adds one beside their seat in the same checkout, and link your own donation page in the words you add to the confirmation email for a gift of any other size.

You choose a share from 1 to 100 percent. Every table booking asks the buyer for an identity check, and the online share is charged once they pass it. You collect any balance yourself, and our booking fee is charged on the amount paid online.

A table booking is one ticket for the whole party, so it holds one answer to a ticket question. Guests who buy single seats answer for themselves. To collect each table guest's choice, send the person who booked the table a form that asks the same question, or sell the table as seats so every guest answers for their own seat.

Yes. Take the company's seats as a group booking and raise an invoice with the due date their terms give; the seats are held from the moment the invoice is sent until it is paid. For a sponsorship or a bespoke package, raise a Vault invoice with line items and send the sponsor's table from Guest Tickets once they pay.

Only when the auction ends, and only the winners. Each bid is held on the bidder's card while bidding is open, and every hold that does not win is released. Ending an auction cannot be undone.

Ticket Fairy builds the seat map with you from your venue's floor plan. Without a map, sell single seats and table types, and seat your guests yourself.

You choose for each event. Pass the fee on and guests pay it on top of the ticket price, or absorb it and the ticket price includes it.

No. Fai can create your seats and tables, add the meal choice question, send sponsors their tickets, take group bookings, set up an auction and draft your run of show and emails, and she shows you each change and asks you to approve it before anything is saved or sent.

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