--- title: "Conference Programme and Speaker Management Software" description: "Choose speakers from talk proposals, build an agenda with no clashes, get every speaker ready, fill every session room and learn which talks delegates loved." canonical: "https://www.ticketfairy.com/solutions/conference-programme-managers" --- # Conference Programme and Speaker Management Software 1. [Solutions](https://www.ticketfairy.com/solutions) 2. By role 3. Conference programme managers # Build a Programme Your Delegates Love and Run Every Room on Time Take talk proposals on your own form, score them with your review panel and Fai, and accept a speaker straight onto your agenda with their advance started. Every speaker's travel, hotel, slides and agreement come back from their own link. Delegates pick their sessions, ask questions from their phone and plan their meetings, and the attendance report shows which talks filled the room. [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - Speakers chosen from scored proposals - An agenda with every clash caught early - Every session room the right size ![Ticket Fairy talk proposal being reviewed, with what was proposed, Fai's notes and score, each reviewer's score and comment, and your own score](https://www.ticketfairy.com/embeds/posters/marketing-event-applications--application.png) ## Choose Your Speakers From Proposals Your Panel Has Scored Take Submit a talk proposals on your own form, and every proposal lands in Applications. Fai summarises each one, scores it with her reasons and flags likely repeats. Your review panel scores proposals from the dashboard or from their own link, without seeing who applied unless you choose. With Conference or Technology Event as your event type, Programme holds Speakers, Applications, Agenda, Rooms, Public agenda and Networking, named the way your team talks about a conference. - **Applications**: every talk proposal with Fai's score and reasons - **Review panel**: reviewers score from their own link, with names hidden if you choose - **Programme sections**: Speakers, Agenda and Rooms, named for a conference [Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) [Planning](https://www.ticketfairy.com/event-operating-system/planning) ![Ticket Fairy page a reviewer opens from their link, with each talk proposal to score and the names hidden](https://www.ticketfairy.com/embeds/posters/marketing-event-applications--reviewer-page.png) ## Build an Agenda With Every Clash Caught Early Accept a talk and the speaker joins Speakers, the talk takes its place on your agenda with its start time, length and room, and their advance starts. Add a speaker yourself by pasting a LinkedIn link, a public bio page or their bio, and their name, title, company, photo and links are filled in for you to check. Give each room its opening hours and changeover time, and the agenda checks flag the same speaker in two rooms at once, a changeover too short for the room and a flight that lands too late for a talk, each with a fix from Fai you apply or undo in one tap. - **Accept in one step**: the speaker, the agenda slot and their advance - **Speakers from a link or bio**: details filled in for you to check - **Agenda checks**: clashes, changeovers and travel, with fixes from Fai [Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) ![Ticket Fairy dialog to accept a talk, listing the speaker, the agenda session and the advance it adds, with when the session starts, its length and the room](https://www.ticketfairy.com/embeds/posters/marketing-event-applications--accept.png) ## Get Every Speaker Ready Without Chasing Each speaker opens their own link to enter their travel and bio, upload their slides and sign their speaker agreement, with no account to make. Fai fills in answers from their replies and forwarded emails and chases what is missing, and you sign off each advance. Send speaker agreements to every speaker at once from one template, hold a hotel block for your speakers and plan each airport pickup with a driver and a vehicle. Send each speaker a welcome pack link with your welcome message, your site rules, their day sheet and their agreement. - **Speaker advance link**: travel, bio, slides and agreement from the speaker - **Speaker agreements**: sent together and signed by email - **Hotel blocks and pickups**: rooms and airport runs for every speaker [Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) [Travel & hotels](https://www.ticketfairy.com/event-operating-system/travel-and-hotels) [Contracts & payments](https://www.ticketfairy.com/event-operating-system/contracts-and-payments) ![Ticket Fairy Contracts section with a performer agreement ready for your signature and a speaker agreement in draft](https://www.ticketfairy.com/embeds/posters/marketing-event-contracts--contracts.png) ## Fill Every Session Room Without Overflowing It Publish your agenda with a photo, bio and links for each speaker on your event page and your own website, and announce speakers in waves at the times you choose. Turn the talks and workshops on your agenda into sessions delegates pick on their order page, each with the places its room holds, a [waiting list](https://www.ticketfairy.com/event-ticketing/event-waiting-list) when it is full and a warning before two picks clash. Delegates add their picks to their own calendar. When a speaker or a room changes, email only the holders of the pass or workshop that change affects. - **Public agenda**: speakers announced when you choose, on your own website too - **Sessions to pick**: places, a waiting list and clash warnings - **Delegates' own calendars**: the sessions each delegate picked [Registration & badges](https://www.ticketfairy.com/event-operating-system/registration-and-badges) [Emails to buyers](https://www.ticketfairy.com/features/emails-to-buyers) ![Ticket Fairy dialog to let people pick a sponsor deck workshop, with its kind, time, places, room, track and the waiting list switch](https://www.ticketfairy.com/embeds/posters/marketing-event-sessions--let-people-pick.png) ## Keep Every Room on Time and Every Session Lively Plan each room minute by minute in your run of show, name who calls each room and follow Now and next on the day, with how late each room is running. Put now and next on the green room TV from a private link, so speakers know when they are on. Volunteers scan delegates into each session from a link on their phone. In each session, delegates ask and upvote questions and vote in polls from a QR code, your moderator chooses what shows, and the presenter view shows the top questions in large type. Between sessions, delegates find people with shared interests in your attendee directory and book meetings at your tables and times. - **Run of show**: a named caller and Now and next for each room - **Live Q&A and polls**: moderated, with a presenter view - **Networking**: an attendee directory and meetings at your tables [Show day](https://www.ticketfairy.com/event-operating-system/show-day) [Registration & badges](https://www.ticketfairy.com/event-operating-system/registration-and-badges) ![Ticket Fairy backstage screen on a TV, with the act on now and next on two stages, minutes left and how late each stage runs](https://www.ticketfairy.com/embeds/posters/marketing-event-small-items--backstage-screen.png) ## Learn Which Talks Landed and Plan Next Year's Programme The attendance report shows how many delegates picked each session, how many came, the no-shows and the people turned away, with your most and least popular sessions. Send a feedback survey the morning after, and see your Net Promoter Score beside last year's with the themes Fai found in what delegates said. Add the top improvements as tasks on next year's conference, and copy this year's setup into the next edition, seeing what each part adds before anything is copied. - **Session attendance**: picked, came, no-shows and the most popular sessions - **Feedback with themes from Fai**: compared with last year - **Copy from last event**: next year's programme starts from this one [Planning](https://www.ticketfairy.com/event-operating-system/planning) [Registration & badges](https://www.ticketfairy.com/event-operating-system/registration-and-badges) ![Ticket Fairy attendance report of a design conference, with places picked, people let in, no-shows, people turned away and the most and least popular sessions](https://www.ticketfairy.com/embeds/posters/marketing-event-sessions--attendance.png) [Get Started for Free](https://manage.ticketfairy.com/registration) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) **Get this page as a PDF** Read it later or share it with your team. We email you a link to the PDF. What to put in your PDF Enter your email We will email you this deck. We may also email you now and then about Ticket Fairy features that can help your events. You can unsubscribe at any time with one click. ## Everything You Need to Run Your Conference Programme - [Artists & line-up Every act advanced within its allowances, running-order clashes caught early and a line-up fans can add to their calendar. Learn more](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) - [Registration & badges Attendees checked in and badged at your desk or a self-service kiosk, with volunteers working the desk from a link. Learn more](https://www.ticketfairy.com/event-operating-system/registration-and-badges) - [Show day Every team briefed, every incident handled fast and the right people told, with Now and next for each stage. Learn more](https://www.ticketfairy.com/event-operating-system/show-day) - [Travel & hotels Hotel blocks filled night by night, rooms sold to ticket buyers at checkout and every pickup planned with a driver and a vehicle. Learn more](https://www.ticketfairy.com/event-operating-system/travel-and-hotels) - [Contracts & payments Deals signed, agent paperwork matched to your offers, suppliers paid on time and every show settled from its ticket sales. Learn more](https://www.ticketfairy.com/event-operating-system/contracts-and-payments) - [Planning Everyone on your team knows what needs doing each day, Fai drafts the follow-ups, and each new edition starts from the setup of your last one. Learn more](https://www.ticketfairy.com/event-operating-system/planning) - [Exhibitors & sponsors Leads captured at every booth, follow-ups drafted by Fai and results your exhibitors and sponsors can see for themselves. Learn more](https://www.ticketfairy.com/event-operating-system/exhibitors-and-sponsors) - [Emails to buyers Email the ticket holders who need to know, add your own words to every confirmation email and reveal your venue when you are ready. Learn more](https://www.ticketfairy.com/features/emails-to-buyers) - [Event pages & website Build event pages that answer buyers' questions, give each campaign its own landing page, test which version sells more and sell tickets on your own website. Learn more](https://www.ticketfairy.com/features/event-pages-and-website) - [Add-ons & upsells Parking, camping, merchandise and upgrades sold with the ticket, VIP tables booked with a deposit and passes that cover several of your events. Learn more](https://www.ticketfairy.com/features/add-ons-and-upsells) - [Guest lists & comps Send guests free tickets that scan at the door, upload a whole list at once and give partners an allocation they hand out themselves. Learn more](https://www.ticketfairy.com/features/guest-lists-and-comps) - [Fai & automation Fai takes on the admin across your event, reads the paperwork that comes in and suggests your next job every hour, and your terminal or AI assistant can use the same tools. Learn more](https://www.ticketfairy.com/event-operating-system/fai-and-automation) [More about ticketing for Conference programme managers](https://www.ticketfairy.com/event-ticketing/conference-ticketing-software) ## Build and Run Your Programme Step by Step - [Run a conference on Ticket Fairy](https://www.ticketfairy.com/guides/run-a-conference) - [Review act and talk applications for your event with your team](https://www.ticketfairy.com/guides/review-act-and-talk-applications-with-your-team) - [Check your running order for clashes before show day](https://www.ticketfairy.com/guides/check-your-running-order-for-clashes-before-show-day) - [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show) - [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once) - [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/guides/hold-hotel-rooms-for-your-artists-and-crew) - [Send event document packs to your performers, traders and crew](https://www.ticketfairy.com/guides/send-document-packs-to-your-performers-traders-and-crew) - [Publish your event line-up and set times](https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times) - [Let ticket holders pick the conference sessions they attend](https://www.ticketfairy.com/guides/let-ticket-holders-pick-the-sessions-they-attend) - [Scan delegates into event sessions at the door and see who came](https://www.ticketfairy.com/guides/scan-ticket-holders-into-sessions-and-see-who-came) - [Plan your run of show and who calls it](https://www.ticketfairy.com/guides/plan-your-run-of-show-and-who-calls-it) - [Show now and next on screens backstage and at the side of the stage](https://www.ticketfairy.com/guides/show-now-and-next-on-backstage-screens) - [Ask attendees for feedback after your event](https://www.ticketfairy.com/guides/ask-attendees-for-feedback-after-your-event) - [Plan next year's event from your attendee feedback](https://www.ticketfairy.com/guides/plan-next-year-from-your-attendee-feedback) ## Questions About Ticket Fairy for Conference programme managers ### Conference programme managers #### Does a speaker need an account to fill in their advance? No. They open their own link, enter their part of the advance, upload their files and can sign their agreement on the same page. #### Is a speaker told when I decline their proposal? No. Declining keeps an optional reason for your team, and the person who applied is not emailed, so you choose how to tell them. #### Can delegates change the sessions they picked? Yes. A delegate signs in to their account and finds Your sessions on their order page, where they drop a session and pick another while places are left. A full session lets them join its waiting list. #### Can delegates pay for a session? The sessions delegates pick come with their ticket. Sell a paid workshop as an add-on with the room's places as its stock. #### Can delegates ask a question without giving their name? Yes, when you allow anonymous questions on that Q&A board. You also choose whether questions show at once or after your moderator approves them. #### Is anyone added to the attendee directory without asking? No. The directory is off until you switch it on, and delegates join it themselves from their order page. Each delegate chooses which details others see and can leave at any time. #### Does a running-late room change the planned times? No. The planned times change only when someone moves the rest of the day. Now and next and shared day sheets show the delay in the meantime. #### How do I get Applications, the agenda checks and Networking? They are part of the [Event Operating System](https://www.ticketfairy.com/event-operating-system), in your dashboard beside your passes, workshops and checkout questions. Book a demo, and we help your team set up the first event. ## Solutions for the Rest of Your Team - [Fill Your Conference and Give Every Delegate a Smooth Day Sell delegate passes, workshops and dinners, choose your speakers, fill every session room, badge every delegate fast and give exhibitors their leads. Conferences](https://www.ticketfairy.com/solutions/conferences) - [Sell Out Your Convention and Keep the Doors Moving Sell weekend, day, VIP and child passes, reward fans for first access, sell every exhibitor booth, look after your special guests and get fans in each morning. Conventions & fan events](https://www.ticketfairy.com/solutions/conventions-and-fan-events) - [Book the Right Acts and Get Every One on Stage on Time Make offers backed by past fees, get advances back from each act's own team, house and move every act, keep set times on track and settle each show from its ticket sales. Artist liaison & booking](https://www.ticketfairy.com/solutions/artist-liaison-and-talent-buyers) - [Sign More Sponsors and Show Each One the Return They Paid For Track every sponsor deal and deliverable, pitch with your audience figures, give each sponsor a page with their results and collect sponsorship money on time. Sponsorship & partnerships](https://www.ticketfairy.com/solutions/sponsorship-and-partnerships) [Previous **Sponsorship & partnerships**](https://www.ticketfairy.com/solutions/sponsorship-and-partnerships) [Next **Marketing agencies**](https://www.ticketfairy.com/solutions/marketing-agencies) Ticket Fairy in full: [event ticketing and registration platform](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page. ## Sell more tickets. Build the crowd that comes back. ## Start Selling Tickets Online Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready. No monthly subscription required for ticketing Start selling tickets immediately Ticketing tools included in the service fee [Get Started](https://manage.ticketfairy.com/welcome) [Talk to Fai Now](#) Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event. No credit card required ## Book a demo call See the referral model that drives 20% more ticket sales on average, learn which campaigns sell tickets, answer buyers faster and keep queues moving. How many tickets do you sell per year? 45-Minute Video Call Pick a Time That Works for You --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)