--- title: "Conference Registration and Event Management Software" description: "Sell delegate passes, workshops and dinners, choose your speakers, fill every session room, badge every delegate fast and give exhibitors their leads." canonical: "https://www.ticketfairy.com/solutions/conferences" --- # Conference Registration and Event Management Software 1. [Solutions](https://www.ticketfairy.com/solutions) 2. By event type 3. Conferences # Fill Your Conference and Give Every Delegate a Smooth Day Sell full and day passes, workshops and the dinner in one checkout, with every delegate named and their company and job title collected as they buy. Choose your speakers from their talk proposals, let delegates pick the sessions they want and badge them at your desk or a self-service kiosk. Your exhibitors scan leads on their own phones, and your sponsors see the results for themselves. [Get started free](https://manage.ticketfairy.com/registration) [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) - Passes, workshops and the dinner sold together - Every delegate checked in and badged fast - Sponsors and exhibitors who see their return ![Ticket Fairy registration desk for a conference with the scan field and the number of delegates checked in](https://www.ticketfairy.com/embeds/posters/marketing-event-registration--registration.png) ## Sell Passes, Workshops and the Dinner in One Checkout Start from the Conference template, say whether you offer a student rate and a networking dinner, and it builds a standard pass, an [early bird](https://www.ticketfairy.com/event-ticketing/event-promo-codes) pass and a workshop add-on with attendee names switched on. Group the passes by what they admit, such as Full conference and Day one, and close the early bird on a published date to give delegates a reason to book now. Sell each workshop and the dinner as an add-on with the number of places in the room, so it closes to buyers once it is full. For a room that fills in sittings, delegates pick an arrival time when they buy. - **Conference template**: passes, a student rate and the dinner from your answers - **Early bird deadlines**: a release that closes on the date you publish - **Workshops as add-ons**: each with the places its room holds [Ticket types & pricing](https://www.ticketfairy.com/features/ticket-types-and-pricing) [Add-ons & upsells](https://www.ticketfairy.com/features/add-ons-and-upsells) [Seating & timed entry](https://www.ticketfairy.com/features/seating-and-timed-entry) ![Ticket Fairy Conference template with its student rate and networking dinner questions](https://www.ticketfairy.com/embeds/posters/marketing-event-templates--conference.png) ## Know Who Is Coming and Who They Work For A company buying passes for its team names each delegate, so your attendee list and your door both show who is coming. Ask each delegate for their company, job title, dietary needs or access requests at checkout, and choose whether each answer appears on their ticket and in the scanning app. For an industry day or a members' rate, approve each order before the ticket is issued, or send personal invitations with their own limits. The Professions report shows the job titles and employers your conference reaches, for your next sponsor conversation. - **Checkout questions**: for the order, each delegate or an add-on - **Order approval**: approve or decline before the ticket is issued - **Professions report**: the job titles and employers of your delegates [Checkout](https://www.ticketfairy.com/features/checkout) [Audience insights](https://www.ticketfairy.com/features/audience-insights) [Private sales & presales](https://www.ticketfairy.com/features/private-sales-and-presales) ![Ticket Fairy Professions section with a table of job titles and a table of employers side by side](https://www.ticketfairy.com/embeds/posters/marketing-demographics--jobs-and-employers.png) ## Get a Dashboard That Arranges Itself Around Your Conference With Conference or Technology Event as your event type, your event shows the sections a conference runs on and calls them what your team calls them. Programme holds Speakers, Applications, Agenda, Rooms and Public agenda. Money and partners adds Exhibitors beside Budget, Contracts and Sponsors, and Team calls your crew Event staff. Skip the questions in Start with Fai and your list shows the sections for Speakers and advancing, Show day and Sponsors and partners, the usual work of a conference, with any other section under More sections. Take talk proposals on your own form, let Fai summarise and score each one, and accept a speaker straight onto your agenda with their advance started. - **Speakers and Agenda**: named for a conference, from your event type - **Applications**: talk proposals scored by Fai and your review panel - **Start with Fai**: choose what Fai helps with and your list follows [Artists & line-up](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) [Planning](https://www.ticketfairy.com/event-operating-system/planning) ![Ticket Fairy applications for an event with new talks, the reviewers' score and Fai's score](https://www.ticketfairy.com/embeds/posters/marketing-event-applications--applications.png) ## Keep Every Session Room the Right Size Turn the talks and workshops on your agenda into sessions delegates pick on their order page, each with its places, a [waiting list](https://www.ticketfairy.com/event-ticketing/event-waiting-list) when the room is full and a warning before two picks clash. Door staff scan delegates into each session from a link on their phone, so only the people who picked it go in. The attendance report shows who came, who did not and your most popular sessions. When a room moves or a speaker changes, email only the holders of that pass or that workshop. - **Sessions to pick**: places, a waiting list and clash warnings - **Session doors**: scanned from a link on a volunteer's phone - **Session attendance**: who came and your most popular sessions [Registration & badges](https://www.ticketfairy.com/event-operating-system/registration-and-badges) [Emails to buyers](https://www.ticketfairy.com/features/emails-to-buyers) ![Ticket Fairy Sessions view of a design conference with each day's talks and the places picked](https://www.ticketfairy.com/embeds/posters/marketing-event-sessions--sessions-list.png) ## Check In and Badge Every Delegate in Seconds Scan a delegate's ticket at your registration desk, or find them by name, email or order number, and their name badge prints straight away with their company, job title and a QR code. Put a tablet and a badge printer by the entrance as a self-service kiosk, where delegates without their ticket to hand get a code by email. Give volunteers a registration link to work the desk with no dashboard login, and let walk-ups buy from a QR code on the desk. Speakers, chairs and press get guest tickets on the pass they should hold, and your AV crew get one pass for the whole run. - **Name badges**: printed as each delegate checks in, on a lanyard badge or card - **Self-service kiosk**: delegates check in and print their own badge - **Registration links**: for volunteers without a dashboard login [Registration & badges](https://www.ticketfairy.com/event-operating-system/registration-and-badges) [Guest lists & comps](https://www.ticketfairy.com/features/guest-lists-and-comps) [Accreditation](https://www.ticketfairy.com/event-operating-system/accreditation) ![Ticket Fairy A6 name badge for a conference delegate with her company and job title](https://www.ticketfairy.com/embeds/posters/marketing-event-registration--badge.png) ## Give Sponsors and Exhibitors Results They Can See Each exhibitor's booth staff scan delegates' badges or tickets with a lead scanner link on their own phone, rate each visitor in the exhibitor's own words and add notes. Fai drafts each follow-up email from the booth notes, and the exhibitor approves it before it goes. Each exhibitor sees their leads, follow-ups sent and the share of checked-in delegates they met on their own page, and each sponsor sees their deliverables and tracking link results. Invoice sponsors from Vault with line items and a due date. - **Lead scanner links**: one for each staff member or one for the booth - **Follow-ups drafted by Fai**: approved by the exhibitor before they go - **Exhibitor and sponsor results**: leads, follow-ups, clicks and sales [Exhibitors & sponsors](https://www.ticketfairy.com/event-operating-system/exhibitors-and-sponsors) [Vault](https://www.ticketfairy.com/features/vault) ![Ticket Fairy results for an exhibitor with leads by rating, contact choices and follow-ups sent](https://www.ticketfairy.com/embeds/posters/marketing-event-leads--results.png) [Get Started for Free](https://manage.ticketfairy.com/registration) [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) **Get this page as a PDF** Read it later or share it with your team. We email you a link to the PDF. What to put in your PDF Enter your email We will email you this deck. We may also email you now and then about Ticket Fairy features that can help your events. You can unsubscribe at any time with one click. ## Everything You Need to Run Your Conference - [Registration & badges Attendees checked in and badged at your desk or a self-service kiosk, with volunteers working the desk from a link. Learn more](https://www.ticketfairy.com/event-operating-system/registration-and-badges) - [Ticket types & pricing Ticket types with their own price, allocation, limits and door times, release tiers that open by themselves, categories for day and weekend tickets and tickets held back for guests. Learn more](https://www.ticketfairy.com/features/ticket-types-and-pricing) - [Checkout Ask buyers the questions your team needs, approve orders before tickets are issued, check buyer ID and win back buyers who left checkout. Learn more](https://www.ticketfairy.com/features/checkout) - [Add-ons & upsells Parking, camping, merchandise and upgrades sold with the ticket, VIP tables booked with a deposit and passes that cover several of your events. Learn more](https://www.ticketfairy.com/features/add-ons-and-upsells) - [Exhibitors & sponsors Leads captured at every booth, follow-ups drafted by Fai and results your exhibitors and sponsors can see for themselves. Learn more](https://www.ticketfairy.com/event-operating-system/exhibitors-and-sponsors) - [Artists & line-up Every act advanced within its allowances, running-order clashes caught early and a line-up fans can add to their calendar. Learn more](https://www.ticketfairy.com/event-operating-system/artists-and-line-up) - [Emails to buyers Email the ticket holders who need to know, add your own words to every confirmation email and reveal your venue when you are ready. Learn more](https://www.ticketfairy.com/features/emails-to-buyers) - [Audience insights The ages, gender, jobs and devices of your ticket buyers, where they live across all your events, your repeat buyers and a buyer list you can export. Learn more](https://www.ticketfairy.com/features/audience-insights) - [Guest lists & comps Send guests free tickets that scan at the door, upload a whole list at once and give partners an allocation they hand out themselves. Learn more](https://www.ticketfairy.com/features/guest-lists-and-comps) - [Event pages & website Build event pages that answer buyers' questions, give each campaign its own landing page, test which version sells more and sell tickets on your own website. Learn more](https://www.ticketfairy.com/features/event-pages-and-website) - [Crew & volunteers Every shift filled with offers to the people who fit, one record of your crew across events, and volunteers recruited, looked after and rewarded. Learn more](https://www.ticketfairy.com/event-operating-system/crew-and-volunteers) - [Travel & hotels Hotel blocks filled night by night, rooms sold to ticket buyers at checkout and every pickup planned with a driver and a vehicle. Learn more](https://www.ticketfairy.com/event-operating-system/travel-and-hotels) - [Vault Hold your ticket money in Vault, pay everyone an event owes, give your team cards with limits and collect deposits and invoices from the same balance. Learn more](https://www.ticketfairy.com/features/vault) [More about ticketing for Conferences](https://www.ticketfairy.com/event-ticketing/conference-ticketing-software) ## Run Your Conference Step by Step - [Run a conference on Ticket Fairy](https://www.ticketfairy.com/guides/run-a-conference) - [Group your tickets into categories](https://www.ticketfairy.com/guides/group-your-tickets-into-categories) - [Sell parking, camping and merchandise with your tickets](https://www.ticketfairy.com/guides/sell-add-ons-with-your-tickets) - [Add custom questions to your event checkout](https://www.ticketfairy.com/guides/add-custom-checkout-questions) - [Approve orders before buyers receive tickets](https://www.ticketfairy.com/guides/approve-orders-before-buyers-receive-tickets) - [Review act and talk applications for your event with your team](https://www.ticketfairy.com/guides/review-act-and-talk-applications-with-your-team) - [Let ticket holders pick the conference sessions they attend](https://www.ticketfairy.com/guides/let-ticket-holders-pick-the-sessions-they-attend) - [Scan delegates into event sessions at the door and see who came](https://www.ticketfairy.com/guides/scan-ticket-holders-into-sessions-and-see-who-came) - [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/guides/check-in-attendees-and-print-badges-at-registration) - [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/guides/set-up-a-self-service-check-in-kiosk-for-your-event) - [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/guides/give-exhibitors-a-lead-scanner-for-their-booth) - [Send free tickets to your guest list](https://www.ticketfairy.com/guides/issue-guest-tickets) ## Questions About Ticket Fairy for Conferences ### Conferences #### Which badge printers can I use? Badges print as A6 lanyard badges or CR80 cards from the browser at your desk, with your event's logo and colour from your brand kit. Use a label or card printer that prints those sizes. #### Can delegates change the sessions they picked? Yes. A delegate signs in to their account and finds Your sessions on their order page, where they drop a session and pick another while places are left. A full session lets them join its waiting list, and a session that clashes with one they picked says which, so they drop the other one first. #### Do exhibitors need a Ticket Fairy account? No. Booth staff scan from a link on their own phone, and each exhibitor manages their staff, leads and follow-ups from their own page. When a delegate says they do not want contact, their email and phone are hidden at once. #### Where do company names and job titles on the badge come from? From the questions you ask at checkout. In the badge setup, choose the checkout question for the company line and the one for the job title line, or leave a line off. #### How do I get the speakers, sessions, registration desk and exhibitor sections? They are part of the [Event Operating System](https://www.ticketfairy.com/event-operating-system), in your dashboard beside your passes, workshops and checkout questions. Book a demo, and we set up your first conference with your team. #### Does the registration desk count the same check-in as the door app? Yes. A delegate checked in at the desk shows as checked in when a door scans their ticket later, and the desk says plainly when a ticket was already used or refunded. #### Can I hide the price of a members' pass from everyone else? Yes. Keep the ticket type hidden and unlock it with an access code, a personal invitation or one invitation link for the members' group. ## Solutions for the Rest of Your Team - [Build a Programme Your Delegates Love and Run Every Room on Time Choose speakers from scored proposals, build an agenda with no clashes, get every speaker ready, fill every session room and see which talks your delegates loved. Conference programme managers](https://www.ticketfairy.com/solutions/conference-programme-managers) - [Fill Your Hall With Exhibitors and the Visitors They Came to Meet Sell stand packages with a deposit, register and badge visitors, give exhibitors their own staff links and lead scanners, and show them their results. Trade shows & exhibitions](https://www.ticketfairy.com/solutions/trade-shows-and-exhibitions) - [Sign More Sponsors and Show Each One the Return They Paid For Track every sponsor deal and deliverable, pitch with your audience figures, give each sponsor a page with their results and collect sponsorship money on time. Sponsorship & partnerships](https://www.ticketfairy.com/solutions/sponsorship-and-partnerships) - [Sell Out Your Convention and Keep the Doors Moving Sell weekend, day, VIP and child passes, reward fans for first access, sell every exhibitor booth, look after your special guests and get fans in each morning. Conventions & fan events](https://www.ticketfairy.com/solutions/conventions-and-fan-events) [Previous **Concerts & live music**](https://www.ticketfairy.com/solutions/concerts-and-live-music-venues) [Next **Conventions & fan events**](https://www.ticketfairy.com/solutions/conventions-and-fan-events) Ticket Fairy in full: [ticketing platform](https://www.ticketfairy.com/event-ticketing/), with the features, pricing and support behind this page. ## Sell more tickets. Build the crowd that comes back. ## Start Selling Tickets Online Sign up without a credit card and build a test event before you commit. Go on sale in minutes when you are ready. No monthly subscription required for ticketing Start selling tickets immediately Ticketing tools included in the service fee [Get Started](https://manage.ticketfairy.com/welcome) [Talk to Fai Now](#) Ask Fai, our AI assistant, about Ticket Fairy’s features, pricing and how it could work for your event. No credit card required ## Book a demo call See the referral model that drives 20% more ticket sales on average, learn which campaigns sell tickets, answer buyers faster and keep queues moving. How many tickets do you sell per year? 45-Minute Video Call Pick a Time That Works for You --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)