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Pack your club nights and bring your regulars back

Set your night up once and repeat it weekly, give each promoter their own link, and sell your booths with a deposit before doors.

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Ticket Fairy Sales by Promoter table with each promoter's tickets, revenue and visits to the event page, one row opened by ticket type
  • Each weekly night on sale in minutes
  • Promoters, booths and guest list in order
  • Regulars who come back week after week

Set up your club ticketing once and run the night every week

Start your first night from the Club show template with your advance price and the room's capacity. You get an early bird, an advance and an on the door price. The over-18 age limit, ID at the door, and door and last entry times are already set. Say yes to a guest list ticket and a VIP booth, and the template adds them too. Copy the night for each new date, and the sale windows and door times move with it. Keep every edition in an event series, with one public page that always shows the next night.

Choose what each copy brings with it: the team and its promoter codes, promotions, email templates, contacts and FAQs. Name each copy to match your series, and it joins the series page the moment you create it. Already running a regular night? Ticket Fairy suggests the series from your past events, and one click creates it with the nights it found.

Set up an automatic message on the series once, such as a set times email on the afternoon of each night. It goes out for every edition, now and in the future. Sell a pass that covers a run of nights, such as a month of Fridays. Holders book each night as you announce it, including nights you add later. Ask Fai to copy last Friday for next Friday, and she shows you the new night before she creates it.

  • Club show template: releases, age limit, guest list and VIP booth from your answers
  • Duplicate a night: choose what to copy and enter the new date
  • Event series page: all your upcoming nights at one address
  • Multi-night passes: buyers pay once and book the nights they want

Many events & brands Ticket types & pricing

Ticket Fairy duplicate event dialog with the new night's name, dates and the choice of what to copy

Fill the room through your promoters

Invite a promoter to your brand and they get their own link and QR code for each night you run, including nights you create later. Share one invitation link in your promoters' group chat, and everyone who opens it joins. Sales by Promoter shows the tickets, revenue and visits each promoter brought in, by ticket type and by date. Booth bookings count for the promoter whose link the buyer came through. Each promoter sees their own link beside the night's sales, and never another promoter's figures.

Upload flyers, story artwork and short videos with a caption your promoters copy as it is. Each promoter downloads them beside their own link, so every post they share credits the sale to them. Hold back the line-up artwork until your announcement, then email your promoters the moment it is ready. The brand Promoters report ranks everyone across all your nights. It shows who is on the rise, who has gone quiet and which one-night sellers are ready for your brand team.

Run your promoters as a collective when the same street team sells for several brands or several clubs. Deploy the collective to a night at the commission you agreed: a percentage, an amount per ticket or an amount per order. You then see the commission you owe each promoter. A club that hires your collective invites it onto its own nights with your invite code.

  • Promoter links and QR codes: one for each night, sent when you publish
  • Sales by Promoter: tickets, booths, revenue and visits for each seller
  • Promoter artwork: flyers and story artwork beside each promoter's link
  • Collectives and commission: one street team across your brands and clubs

Promoters & sales teams Referral rewards

Ticket Fairy Sales and commission section with two event deployments, their tickets sold, revenue and commission owed, and each promoter's figures

Sell tables and booths online before the doors open

Create a table type for each booth or bottle-service package. Set its price, how many you have, and the smallest and largest party one booking holds. Buyers choose a booth and their party size on your event page and pay a deposit or the whole price online. The price grows with each guest above the minimum. When the host arrives, your door team scans one code for the whole party and sees the balance still to pay. Open the mezzanine tables once the dancefloor booths sell out. Close online booking before doors, so your floor team works from the final list.

Each booth buyer goes through an identity check before their card is charged, so a no-show with a fake name never ties up your best table. A regular who passed before is confirmed the moment they pay. Offer a bottle package or a birthday cake as an add-on only with the table types it suits. On the busiest night of the year, auction your one front-of-stage booth, so the fans who want it most set the price.

Give each table a host who gets an alert when their guests arrive. The party is met at the door and walked to the booth. A smaller deposit suits late, impulsive bookings. The whole price online suits a fixed party, where a no-show costs you a night of bottle sales. Ask Fai to set up a booth for four to eight guests with a deposit. She shows you the table type before she saves it.

  • VIP tables and booths: party size, price per extra guest and sale dates
  • Deposits online: the balance shown when the host scans in
  • Identity check: each booking confirmed before the card is charged
  • Booth auctions: your best booth to the highest bidder

Add-ons & upsells Front of house

Ticket Fairy Create Table Type form with the VIP booth name, price, stock and guest limits

Run the guest list and door without a clipboard

Send guest list tickets by name from your dashboard, or upload the whole list at once. Each guest gets a barcode your door team scans like any other ticket. Give each promoter or the DJ's manager an allocation of their own, and they add their guests themselves, up to the number you set. Close the guest list at midnight with a last entry time on that ticket type alone. Your door team then sees late arrivals refused, with the reason on their phone. They sell to walk-ups from the same app, and buyers pay in cash or by card, Apple Pay or Google Pay tapped on your team's Android phone.

Set the youngest age you admit, and checkout works out each buyer's age on the night. An under-age buyer is told in plain words why they cannot buy. At the door, your team sees each guest's age status as the ticket scans and marks the wristband as ID checked. Your bar team can then see whose ID was checked, and logs every refusal.

Refused scans shows each ticket turned away, by reason and hour, while the doors are open. You spot a screenshot shared around the queue after the first few tries. Box Office Sales splits walk-up cash and card by seller. You settle up with each person on the door at the end of the night. From your phone on the floor, ask Fai how many people are in and whether a named guest has arrived.

  • Guest list tickets: named tickets that scan at the door
  • Partner allocations: promoters and managers add their own guests
  • Age checks: checked at checkout and again on the scan
  • Door sales: cash or tap to pay from the scanning app

Guest lists & comps Check-in & box office Checkout

Ticket Fairy Send Guest Tickets form with the guest list ticket type and the names on each ticket

Book your DJs and keep each set on time

Keep each DJ's set time, fee and rider together in your line-up, and reveal each act on your public line-up when you choose. Your headliner flying in gets an advance sheet for travel, hotel, hospitality and their guest list. Their tour manager fills in their part from a link with no sign-in. Fai drafts the run of show from your set times and opening hours, with doors, changeovers and curfew. On the night, a backstage screen shows the act on now, the act on next and how late the room is running.

When your club books an act, send the agent an offer with what you paid them before. Fai suggests a fee range beside it, from a flat fee to a door deal. Settle the night from its ticket sales once the last record plays. Share each act's day sheet on a link the DJ opens on their phone, and it always shows the latest set times.

A resident who plays every week needs a line-up entry and a set time, and a touring headliner needs the full advance. Each night keeps its own line-up, so a guest DJ you add to one Friday never appears on the next.

  • Line-up and set times: fees, riders and when each act goes public
  • Advancing: travel, hotel and hospitality agreed with the act's team
  • Backstage screens: now, next and how late the room runs

Artists & line-up Show day Venue operations

Ticket Fairy backstage screen on a TV, with the act on now and next on each stage, minutes left and how late each stage runs

Bring your regulars back night after night

Customers shows everyone who has bought from your brand, one row per person, with the nights they bought for and how much they paid. Sort it by number of nights, and your regulars are at the top, ready for a presale code a day before the public on-sale. Any fan who comments a word such as TICKETS under your posts gets your ticket link in a private message. They get it as fast at two in the morning as at noon. Each buyer gets a referral link, and the buyers whose friends follow them rise to the top of your list.

Run a followers-only presale on Instagram. Fans who comment your word are asked to follow your account and give their email address. With one launch, you send each fan their own link before the public sale. Each order carries a New or Returning badge, so your team knows when they are talking to a regular. A note on a regular's record, such as the booth they always book, is there for everyone on your team.

Ask Fai how many of last month's buyers came back, which nights bring the most regulars back and who your top referrers are. You know who to thank with a guest list place and who to win back with an offer.

  • Customers: your regulars, one row per person
  • Ticket link auto-replies: fans who ask under your posts get the link
  • Followers-only presale: more followers and a presale list at once
  • Referral links: the buyers who bring their friends

Audience insights Social media Referral rewards

Ticket Fairy Customers list with one row per person, the nights they ordered for and the amount each person paid

How you can use Ticket Fairy for your club nights

  • A weekly Friday residency

    The promoter copies last Friday with the team and promoter codes switched on, and the copy joins the Friday series by its name. Regulars find the new night on the series page the moment it is published, and the set times email goes out by itself.

  • A promoter team of thirty

    Thirty promoters join from one link in their group chat, and each gets a link for every night. On Monday the manager opens Sales by Promoter, sees the booths each promoter sold with the balances collected at the door, and pays commission on the full booking.

  • A club with bottle service

    Dancefloor booths sell with a deposit online, and the mezzanine opens once they are gone. Online booking closes at ten, each host gets an alert when their party arrives, and the door team collects each balance as the booking scans.

  • A touring DJ night

    A headliner flies in for one night. Their tour manager fills in travel and hospitality from a link, and the run of show sets each changeover. The backstage screen tells the warm-up DJ exactly when to hand over.

  • A new night building its crowd

    A first-time promoter runs a followers-only presale under the launch post. The account gains followers while fans sign up, and with one launch the promoter sends each fan their link a day before the public sale.

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Everything you need to run your club nights

  • Promoters & sales teams

    Give each promoter their own link and artwork, run one promoter team across your events, and see who sold what and the commission you owe.

  • Add-ons & upsells

    Earn more from each buyer. Sell parking, camping, merchandise and upgrades with the ticket. Take VIP table bookings with a deposit and sell passes that cover several of your events.

  • Guest lists & comps

    Send guests free tickets your door team scans, upload a whole list at once, and let partners hand out their own allocation.

  • Check-in & box office

    Your door team scans tickets on their own phones and fastens the right wristband on each guest. Walk-ups buy at the door, and you see who has arrived as the night goes on.

  • Ticket types & pricing

    Earn more per ticket with releases that open by themselves, hold tickets back for guests, and group day and weekend tickets so buyers choose fast.

  • Many events & brands

    Get new events on sale faster. Start from a template or a copy of a night you already ran, and keep each event on brand. Run all your brands from one login.

  • Social media

    Sell more tickets from your social accounts. Draft posts and campaign plans with AI, and answer comments and messages as a team. Send ticket links to fans who ask and run follower-only presales.

  • Referral rewards

    Sell 20% more tickets through your buyers' friends. Buyers earn back part or all of their ticket price as friends buy, fans chase prizes you choose, and you see what each referral brought in.

  • Audience insights

    See the ages, gender, jobs and devices of your ticket buyers, where they live across all your events and who comes back, with a buyer list you can export.

  • Checkout

    Win back buyers who left checkout, collect the answers your door team needs, and approve orders and check ID before tickets go out.

  • Front of house

    Balance your box office each night and check ages once. Give VIP guests a host, keep merch stocked, guide fans through their day and take cashless payments on wristbands.

  • Artists & line-up

    Advance each act within its allowances, catch running-order clashes early and publish a line-up fans can add to their calendar.

  • Show day

    Brief each team, deal with incidents fast and tell the right people, with Now and next for each stage.

  • Venue operations

    Know which dates are free, make offers backed by past fees and settle each show across all your rooms and stages.

Run your club nights step by step

Questions About Ticket Fairy for Nightclubs & Club Nights

Nightclubs & club nights

You choose what comes across. The copy always takes the event details, venue, settings and ticket types. You choose whether the team, promotions, email templates and other parts come too. Guest tickets and orders stay with the night you issued them for.

You choose a share from 1 to 100 percent. We charge our booking fee on the amount paid online, not on the balance you collect at the venue. Your door team marks the balance paid once they collect it.

They see a prompt on your event page and get a reminder email after 12 hours. The card hold lapses after about 7 days on most cards, then the booking is cancelled and the booth goes back on sale. You can confirm a regular yourself from the Needs Verification tab.

No. Each promoter sees the night's sales beside their own link, and their figures stay private from the rest of your promoters. A partner with an allocation never sees your sales or your buyers.

A ticket or booth booked within 7 days of opening the promoter's link, in the same browser, counts as theirs. If you refund a booking, it leaves their row along with its revenue.

No. You pay your promoters yourself, using the commission owed on each deployment of your collective.

Yes. Ask every buyer for their date of birth and set the youngest age you admit. Checkout works out each buyer's age on the day your event starts and tells an under-age buyer why they cannot buy.

Compatible Android phones, in the country of the payment processing account the event uses. The option appears once the event has a venue and your business address or the venue's address is complete. Cash sales work on any phone that runs the scanning app.

Yes. Connect your Instagram account to your brand first, directly or through the Facebook Page it is linked to. Instagram allows one private message per comment, for 7 days after the comment.

They are part of the Event Operating System, in your dashboard beside ticketing, promoters, booths and the door. Book a demo, and we set up your first night with your team.

Nightclubs, day clubs, lounges, warehouse parties and bars with a weekly night take bookings and sell tickets here. As your nightclub ticketing software, it has the features your club needs, from the guest list to the table booking system, and your door team sees every booking.

Ticket Fairy in full: event ticketing and registration platform, with the features, pricing and support behind this page.

Sell more tickets. Build the crowd that comes back.

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