---
title: "Collect crew certificates and licences before they work an event shift | Ticket Fairy-guider"
description: "Ask the crew and volunteers on your event's shifts for the certificates and licences the work needs, such as a first aid certificate for medics or a food hygiene certificate for the bar. Each person adds a document once from their My shifts page, it counts at every event of your brand until it expires, and nobody goes on a shift without it unless you give a reason."
canonical: "https://www.ticketfairy.com/sv/guides/collect-crew-certificates-before-they-work-a-shift"
---

# Collect crew certificates and licences before they work an event shift | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/sv/guides)
3. Collect crew certificates and licences before they work an event shift

Driv produktionen

# Collect crew certificates and licences before they work an event shift

Health and safety leads at festivals and venues have to show that every medic, forklift driver and bar server holds the right certificate on the day they work. Collecting each certificate once per person, and checking it against every shift they are put on, ends the paper chase in show week and the surprise at the gate.

Ask the crew and volunteers on your event's shifts for the certificates and licences the work needs, such as a first aid certificate for medics or a food hygiene certificate for the bar. Each person adds a document once from their My shifts page, it counts at every event of your brand until it expires, and nobody goes on a shift without it unless you give a reason.

För:  Making sure everyone on your event's shifts holds the certificates the work needs

Tar:  7 minuter

- [Open Documents from people](#step-1)
- [Ask for a document](#step-2)
- [Enter the document's name](#step-3)
- [Choose who needs it](#step-4)
- [Save the document](#step-5)
- [When a document counts](#step-6)
- [Open a person's documents](#step-7)
- [Check the document](#step-8)
- [Send back a document that does not do](#step-9)

## Innan du börjar

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- The shifts are on the rota, with the team or role each one is for.

1. ## Open Documents from people

   Open the event, select **Operations**, select **Licences and certificates**, then select **People**.

   **Obs:** The top lists each document the event asks for and how many people have it. Under that are the people on the shifts who lack something, and the safety induction.
          ![Ticket Fairy Documents from people for a festival, with a first aid certificate asked of medics, a food hygiene certificate asked of bar staff and the people who still lack one](https://www.ticketfairy.com/embeds/posters/marketing-event-staff-documents--people.png)    The documents the shifts need, and who lacks one.
2. ## Ask for a document

   Select **Ask for a document**.
          ![Ticket Fairy Ask for a document dialog with the document's name, the common certificates, who needs it and a note for the people who need it](https://www.ticketfairy.com/embeds/posters/marketing-event-staff-documents--ask-for-a-document.png)    Ask for a document.
3. ## Enter the document's name

   Enter the name in **Document**, or select one of the **Common documents**, such as First aid certificate.

   **Obs:** A person's document meets it when it has the same name, whatever the capital letters, so use the name people know it by.
4. ## Choose who needs it

   Choose who needs it in **Who needs it**.

   - **Everyone on a shift**: Every person on any of the event's shifts needs it.
   - **A department**: Everyone on a shift for one team, entered as the shifts name it, such as Medical.
   - **A role**: Everyone on a shift for one role, such as Forklift driver.
   - **One shift**: Only the people on the shift you choose by its day.
5. ## Save the document

   Optional: Enter a **Note for people (optional)**, such as Level 3 or higher, then select **Ask for it**.

   **Obs:** Everyone on a matching shift now sees it under **Documents your shifts need** on their My shifts page and adds it there. An event can ask for up to 100 documents.

## When a document counts

A document counts on each day of a person's shifts while it shows **Valid** or **Not checked yet**, so nobody is stopped before a team member looks at it. **Expires before the shift**, **Sent back** and **Missing** do not count. A document belongs to the person, not the event, so it counts at every event of your brand until it expires.

6. ## Open a person's documents

   Select **Open** beside the person.

   **Obs:** Each document their shifts need shows from which day, how they stand against it and the document that answers it, with its expiry date.
          ![Ticket Fairy documents from a volunteer, with a first aid certificate not checked yet and the buttons to open it, mark it as checked or send it back](https://www.ticketfairy.com/embeds/posters/marketing-event-staff-documents--person-documents.png)    One person's documents for the event.
7. ## Check the document

   Select **Open** to see the file, then select **Mark as checked**.

   **Obs:** Opening a file is recorded with your name. If nobody entered an expiry date, Fai reads it from the file, and **Change expiry date** corrects it.
8. ## Send back a document that does not do

   Optional: Select **Send back**, enter **What needs to change**, then select **Send back** again.

   **Obs:** They see your reason on their My shifts page and can add a new document there.

## Prova de här stegen på ditt eget evenemang

Skapa ett gratis konto, bygg ditt evenemang och följ stegen ovan i din egen instrumentpanel. Det tar några minuter och du behöver inte boka något säljsamtal.

    Din e-postadress    [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Eller låt det göras åt dig

Fai asks for a document, tells you who on the shifts lacks one or has one to check, marks a document as checked, sends one back with your reason and records a document someone showed you. She waits for your yes before each change. Opening a file is in the dashboard.

### I din instrumentpanel, med Fai

Ask everyone on the medic shifts at \<EVENT NAME\> for a first aid certificate, and tell me who still needs one

## Låt Fai göra det åt dig

Fai arbetar inuti din Ticket Fairy-instrumentpanel. Skapa ditt konto, öppna Fai och klistra in instruktionen ovan.

   [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Add a document a person gave you

1. ### Add it

   Open the person's documents, select **Add a document**, choose the file or leave it out, then select **Add the document**.

   **Obs:** Record a certificate you saw on paper without a file. Leave **Expires on** empty and Fai reads the date from the file.
          ![Ticket Fairy dialog to add a first aid certificate for a crew member, with the file and its expiry date](https://www.ticketfairy.com/embeds/posters/marketing-event-staff-documents--add-a-document.png)    Add a document a person gave you.

Fai records a document you saw, with its expiry date, after you confirm. Add a file in the dashboard.

### I din instrumentpanel, med Fai

I have seen Priya Shah's first aid certificate for \<EVENT NAME\>, it expires in March 2028, record it

## Put someone on a shift without the document

1. ### Add them anyway with a reason

   When adding them to the shift in Shifts, enter the reason in **Why add them anyway** in the dialog that opens, then select **Add anyway**.

   **Obs:** The dialog names each person and what they lack. The reason is kept with their place on the shift and in the activity log.
          ![Ticket Fairy dialog for two people put on a medic shift, one with no first aid certificate and one whose certificate expires before the shift, with the reason to add them anyway](https://www.ticketfairy.com/embeds/posters/marketing-event-staff-documents--documents-missing.png)    Adding people who lack a document.

Fai tells you who lacks a document when she adds people to a shift, and adds them anyway only with the reason you give, after you confirm.

### I din instrumentpanel, med Fai

Put Priya Shah on the Saturday medic shift at \<EVENT NAME\> anyway, her new certificate is on its way

## Stop asking for a document

1. ### Remove it

   Select **Remove** beside the document the event asks for, then confirm.

   **Obs:** Nobody is stopped from a shift without it any more. The documents people already added stay on their record.

Fai stops asking for a document when you ask, after you confirm.

### I din instrumentpanel, med Fai

Stop asking for the food hygiene certificate at \<EVENT NAME\>

## Frågor du kanske har

Does a person add the same certificate again for my next event?:  No. A document belongs to the person for your whole brand, so it meets the same request at every one of your events until it expires.

What files can people add?:  A photo, a PDF or a Word file of up to 25 MB. A person can add 10 documents a day from their page and keep up to 30, and you remove old ones for them.

Can someone take a shift offer or pick a shift without the document?:  No. Fai leaves them out of shift offers, and a volunteer's own page does not let them pick the shift until the document is added.

What if two crew members share one email address?:  They share one set of documents, and one person's certificate meets the other's request. Give each crew member their own email address on your crew list.

Who can see people's documents?:  The event's owners, admins and producers. Each time a file is opened, it is recorded with the name of the team member who opened it.

## Har du fortfarande en fråga?

Boka en demo så svarar vi på den i ett samtal, utifrån din typ av evenemang. Eller skapa ditt konto och se själv.

   [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo) [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

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- [Alla Ticket Fairy-guider](https://www.ticketfairy.com/sv/guides)

## Gör det på ditt eget evenemang

Skapa ditt konto, bygg evenemanget och följ stegen i din egen kontrollpanel. Du behöver inte boka ett säljsamtal.

  [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

## Sälj biljetter med Ticket Fairy

Allt i de här guiderna finns i din instrumentpanel från den dag du registrerar dig.

- Sätt upp ditt evenemang på några minuter
- Gratisevenemang är gratis
- Fai, din medpilot, är inbyggd

 [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Se det i ett samtal

Boka en demo så visar vi hur Ticket Fairy hanterar din typ av evenemang.

 [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo) [Fler sätt att använda Ticket Fairy](https://www.ticketfairy.com/features)

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