# How do you run a guest list for your event without a spreadsheet? | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/sv/guides)
3. How do you run a guest list for your event without a spreadsheet?

Lös problem med biljettförsäljning till evenemang

# How do you run a guest list for your event without a spreadsheet?

A guest-list ticket carries a barcode like any paid one, so a name on the list checks in as quickly as a buyer. Ticket Fairy issues one to every name on the list, and gives each club promoter a counted allocation to hand out from. After the night you can see who came in and when.

Issue each name on the guest list a ticket with a barcode, give each promoter their own allocation to hand out from, and see who came in and who has been before.

För:  Running the door and the guest list for a club night

Tar:  6 minuter

Issue guest tickets rather than keeping a list of names. Each guest gets a real barcode by email out of a ticket type you control, so your door team scans them like any other ticket and the count is right before you open.

Give each promoter a delegation rather than taking their names by email. They hold a counted allocation and their own link, add their own names, and cannot go past the number you set. Nobody has to be added to your dashboard.

Afterwards, the check-in report says who walked in and when. Guests who have also bought a ticket from you before show up in the brand Customers list; a guest who has only ever been comped does not, because that report counts buyers.

## Så hjälper Ticket Fairy

- ### [A guest list that scans at the door](https://www.ticketfairy.com/sv/guides/issue-guest-tickets)

  Name the people, pick the ticket type and send. Each guest gets a real ticket by email, out of your own stock, and your door team scans it like any other.
- ### [An allocation for each promoter](https://www.ticketfairy.com/sv/guides/let-a-partner-hand-out-their-own-tickets)

  A delegation gives a promoter a counted number of guest tickets and their own link to issue them from, with no login to your event.
- ### [Who actually came in](https://www.ticketfairy.com/sv/guides/scan-tickets-at-the-door)

  The check-in report shows arrivals by hour and names each ticket as it is scanned, so the guest list is measured rather than guessed.
- ### [Who has bought before](https://www.ticketfairy.com/sv/guides/understand-who-buys-tickets-across-your-events)

  Customers holds every buyer across your brand, so you can see which of the names on your list have paid to come in the past and which have only been guests.
- ### [The same setup every week](https://www.ticketfairy.com/sv/guides/run-a-nightclub)

  Build one night the way you want it, then start each new date from it, so the guest-list ticket type and the door rules never have to be rebuilt.

## Ställ in det

- [Send the list their tickets](#step-1)
- [Give each promoter their own allocation](#step-2)
- [Watch the door as it happens](#step-3)
- [See who has bought before](#step-4)

## Innan du börjar

- You're an owner, an admin or a **Curator** on the event. All three can send guest tickets and set up delegations.
- A promoter you give a delegation to needs no login of their own: you send them a link by email.
- You have a ticket type for the guest list. A free comp tier with its own allocation is what most clubs use.

1. ## Send the list their tickets

   Open **Guest Tickets**, name the people and pick the ticket type.

   **Obs:** One at a time, or upload a CSV of names and email addresses. Each person gets a barcode by email, so nothing has to be checked against a printout at the door.
           ![The Send Guest Tickets form, with the ticket type, the guest's name and their email address](https://www.ticketfairy.com/embeds/posters/marketing-guest-tickets--send-guest-tickets.png)    Guest Tickets.
2. ## Give each promoter their own allocation

   Open **Delegations** and create one for each promoter, with the number they can hand out.

   **Obs:** They issue their own names from their own link and stop at your number, so the guest list stops arriving through you.
          ![The Delegations page of an event, listing three partners with a control to manage who holds each one](https://www.ticketfairy.com/embeds/posters/marketing-delegations--delegations.png)    Delegations.
3. ## Watch the door as it happens

   Open **Check-In** on the night and select **Hourly** for arrivals by hour.

   **Obs:** It shows how full you are and whether the guest list is turning up.
           ![The check-in report of an event, with arrivals counted by hour](https://www.ticketfairy.com/embeds/posters/marketing-check-in--hourly-report.png)    Check-In.
4. ## See who has bought before

   Open **Customers** on your brand after the night.

   **Obs:** A name on your list who has also paid for four tickets is worth a different offer from one who has never bought. The report counts buyers, so a guest who has only ever been comped is not in it.
          ![The Customers list of a brand, with how many tickets each buyer has bought](https://www.ticketfairy.com/embeds/posters/marketing-customers--customer-list.png)    Brand, Customers.

## Prova de här stegen på ditt eget evenemang

Skapa ett gratis konto, bygg ditt evenemang och följ stegen ovan i din egen instrumentpanel. Det tar några minuter och du behöver inte boka något säljsamtal.

    Din e-postadress    [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Eller låt det göras åt dig

Fai, the assistant inside your dashboard, issues the guest tickets when you name the people and the ticket type. She reads the list back to you before anything is sent.

### I din instrumentpanel, med Fai

Issue guest-list tickets for \<EVENT NAME\> to these six names on the comp tier, and show me the list before you send

### Från din egen assistent, via MCP

Anslut assistenten till [vår MCP-server](https://www.ticketfairy.com/mcp-server) och be den:

Behåll `--read-only` i MCP-konfigurationen. Den här uppgiften läser bara data, så assistenten behöver inga verktyg som gör ändringar.

Pick the brand, find the event \<EVENT NAME\> and show its ticket types

## Låt Fai göra det åt dig

Fai arbetar inuti din Ticket Fairy-instrumentpanel. Skapa ditt konto, öppna Fai och klistra in instruktionen ovan.

   [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Frågor du kanske har

Does a guest-list ticket cost me anything?:  It comes out of the allocation on the ticket type you choose, so it uses capacity rather than money. Use a free comp tier and the guest pays nothing.

What if a promoter puts the wrong name on the list?:  Open **Orders**, select the **Guest** tab and cancel that order. The barcode stops working and the ticket comes back to your stock, although the email cannot be recalled.

Can a promoter see my sales if I give them a delegation?:  No. A delegation is a link that issues from one allocation. It shows them nothing else about your event.

How do I know whether the guest list actually turned up?:  The check-in report counts scans by hour and lists each ticket as it goes through. Guest tickets scan like any other, so they are counted the same way.

Does any of this work for a weekly night rather than one date?:  Yes. Build one night with the guest-list ticket type and the door rules you want, then start every new date from it, and put the dates in a public series so regulars find the next one.

## Har du fortfarande en fråga?

Boka en demo så svarar vi på den i ett samtal, utifrån din typ av evenemang. Eller skapa ditt konto och se själv.

   [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo) [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Relaterade guider

- [Fler sätt att använda Ticket Fairy](https://www.ticketfairy.com/sv/event-ticketing/night-club-ticketing-software)
- [Run ticketing for a nightclub](https://www.ticketfairy.com/sv/guides/run-a-nightclub)
- [Send free tickets to your guest list](https://www.ticketfairy.com/sv/guides/issue-guest-tickets)
- [Let a partner hand out their own tickets for your event](https://www.ticketfairy.com/sv/guides/let-a-partner-hand-out-their-own-tickets)
- [Scan tickets at the door](https://www.ticketfairy.com/sv/guides/scan-tickets-at-the-door)
- [Bjud in promotörer till ditt kollektiv så att de kan sälja biljetter till dina evenemang](https://www.ticketfairy.com/sv/guides/invite-people-to-your-collective)
- [How do you keep a high-demand on-sale running smoothly?](https://www.ticketfairy.com/sv/guides/keep-a-high-demand-on-sale-running-smoothly)
- [How do you manage many events without repeating the same work?](https://www.ticketfairy.com/sv/guides/run-many-events-on-one-platform)
- [What should you compare when choosing a ticketing platform?](https://www.ticketfairy.com/sv/guides/compare-ticketing-platforms)
- [How do you answer a ticket sales question no report covers?](https://www.ticketfairy.com/sv/guides/answer-custom-ticket-sales-questions)
- [What is social ticketing, and how do referral rewards work?](https://www.ticketfairy.com/sv/guides/social-ticketing-and-referral-rewards)
- [What marketing tools should a ticketing platform give you?](https://www.ticketfairy.com/sv/guides/ticketing-platform-marketing-tools)
- [How do you manage accreditation and backstage passes for your event?](https://www.ticketfairy.com/sv/guides/manage-event-accreditation)
- [How do you manage tickets for a multi-day event?](https://www.ticketfairy.com/sv/guides/manage-tickets-for-a-multi-day-event)
- [How do you set up a payment plan so buyers pay for tickets in instalments?](https://www.ticketfairy.com/sv/guides/let-buyers-pay-for-tickets-in-instalments)
- [Can you sell tickets directly from your own website?](https://www.ticketfairy.com/sv/guides/sell-tickets-on-your-own-website)
- [Can ticket buyers join your email list automatically?](https://www.ticketfairy.com/sv/guides/add-ticket-buyers-to-your-email-list)
- [How can fan club members get presale access?](https://www.ticketfairy.com/sv/guides/give-fan-club-members-presale-access)
- [What can you find out about the people who buy your tickets?](https://www.ticketfairy.com/sv/guides/what-you-can-learn-about-your-ticket-buyers)
- [Can you hold and spend your ticket money without a separate bank?](https://www.ticketfairy.com/sv/guides/hold-and-spend-your-ticket-money-in-one-place)
- [Can you run a festival's marketing and production from one dashboard?](https://www.ticketfairy.com/sv/guides/run-a-festival-from-one-dashboard)
- [How do you sell more tickets without spending more on ads?](https://www.ticketfairy.com/sv/guides/sell-more-tickets-without-more-ad-spend)
- [How do you keep touts and bots off your tickets?](https://www.ticketfairy.com/sv/guides/keep-touts-off-your-tickets)
- [Alla Ticket Fairy-guider](https://www.ticketfairy.com/sv/guides)

## Gör det på ditt eget evenemang

Skapa ditt konto, bygg evenemanget och följ stegen i din egen kontrollpanel. Du behöver inte boka ett säljsamtal.

  [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

## Sälj biljetter med Ticket Fairy

Allt i de här guiderna finns i din instrumentpanel från den dag du registrerar dig.

- Sätt upp ditt evenemang på några minuter
- Gratisevenemang är gratis
- Fai, din medpilot, är inbyggd

 [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Se det i ett samtal

Boka en demo så visar vi hur Ticket Fairy hanterar din typ av evenemang.

 [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo) [Fler sätt att använda Ticket Fairy](https://www.ticketfairy.com/sv/event-ticketing/night-club-ticketing-software)

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