---
title: "Share day sheets with your event's on-site teams | Ticket Fairy-guider"
description: "Set up the departments working your event and who leads each one, then print or share a day sheet for each team, performer or stage with only their part of the show day, on any phone and without a sign-in."
canonical: "https://www.ticketfairy.com/sv/guides/share-day-sheets-with-your-on-site-teams"
---

# Share day sheets with your event's on-site teams | Ticket Fairy-guider

1. [Ticket Fairy](https://www.ticketfairy.com/)
2. [Guider](https://www.ticketfairy.com/sv/guides)
3. Share day sheets with your event's on-site teams

Driv produktionen

# Share day sheets with your event's on-site teams

Production managers used to build a call sheet for every team by hand the night before each show day. Day sheets give security, sound, hospitality and every other team their own page from the run of show, and a link each lead can open on their phone at the gate.

Set up the departments working your event and who leads each one, then print or share a day sheet for each team, performer or stage with only their part of the show day, on any phone and without a sign-in.

För:  Giving each on-site team its own plan for the day

Tar:  8 minuter

- [Open your departments](#step-1)
- [Open a department](#step-2)
- [Add the people in the department](#step-3)
- [Choose who leads the department](#step-4)
- [Open the day sheets](#step-5)
- [Share a link to the day sheet](#step-6)
- [Send every lead their day sheet](#step-7)
- [Print a day sheet](#step-8)

## Innan du börjar

- You are an owner, admin or producer on the event. The event's **Operations** page opens for those roles only.
- Your run of show has cues for the day. A day sheet shows each team the cues their department owns.

1. ## Open your departments

   Open the event, select **Operations**, select **Run of show** in the list of sections, then scroll to **Departments**.

   **Obs:** Your event starts with the teams an event of its type usually has, such as Stage management, Sound and Security and safety. Rename, remove or add to them to match your crew.
2. ## Open a department

   Select the pencil beside a department to open it.

   **Obs:** You can change its **Name**, **Colour** and **What this department looks after**, and see its people under **People**.
          ![Ticket Fairy department dialog with its name, colour, description, people and a form to add a person and make them lead](https://www.ticketfairy.com/embeds/posters/marketing-event-show-day--department.png)    A department and its people.
3. ## Add the people in the department

   Under **Who is it?**, choose **Crew**, **Volunteer**, **Collaborator** or **Someone else**, choose or enter the person, then select **Add person**.

   **Obs:** Crew and volunteers come from those sections of the event. For someone else, enter their **Name** and **Email** so they can be sent the day sheet.
4. ## Choose who leads the department

   Tick **Leads this department** as you add them, or select **Make lead** beside someone already in it.

   **Obs:** The lead is the person emailed their department's day sheet, and their phone number shows on it. A department with no lead email is left out when you send day sheets.
5. ## Open the day sheets

   Select **Day sheets** in the list of sections, choose **Department**, **Performer** or **Stage**, then choose whose sheet and the **Day**.

   **Obs:** A department's sheet lists its cues from the run of show, its people, pickups and arrivals, key contacts and its rota shifts. A performer's adds their set, hotel and advancing, and a stage's lists its performers and tech contacts.
          ![Ticket Fairy day sheet for a festival's security team on Saturday, with its cues, arrivals, team and key contacts, and the links shared so far](https://www.ticketfairy.com/embeds/posters/marketing-event-show-day--day-sheets.png)    The security team's day sheet.
6. ## Share a link to the day sheet

   Select **Share link**, choose how long **Link works for**, then select **Make link** and copy the link.

   **Obs:** Anyone with the link can read the sheet on their phone without signing in, and it always shows the latest run of show. The link is shown only once, so make a new one if it gets lost.
   **Varning:** Tick **Include phone numbers and hotel addresses** only when everyone you share the link with needs them; a department's sheet always shows its own lead's number.
          ![Ticket Fairy Share this day sheet dialog with how long the link works and a tick box for phone numbers and hotel addresses](https://www.ticketfairy.com/embeds/posters/marketing-event-show-day--share-link.png)    Share a day sheet without a sign-in.
7. ## Send every lead their day sheet

   Select **Send to department leads**, check who will get one, then select **Send**.

   **Obs:** Each lead gets an email with a link to their own department's sheet for the day, which works until the end of the day after the show. The dialog names any departments left out because their lead has no email address.
8. ## Print a day sheet

   Optional: select **Print** for a paper copy of the sheet you are looking at.

## Prova de här stegen på ditt eget evenemang

Skapa ett gratis konto, bygg ditt evenemang och följ stegen ovan i din egen instrumentpanel. Det tar några minuter och du behöver inte boka något säljsamtal.

    Din e-postadress    [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Eller låt det göras åt dig

Fai reads any team's, performer's or stage's day sheet, adds or changes departments and the people in them, makes or turns off a share link, and emails every department lead the link to their own day sheet. She shows you each change or email and waits for your yes first.

### I din instrumentpanel, med Fai

Email every department lead at \<EVENT NAME\> their day sheet for Saturday

## Låt Fai göra det åt dig

Fai arbetar inuti din Ticket Fairy-instrumentpanel. Skapa ditt konto, öppna Fai och klistra in instruktionen ovan.

   [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Turn off a shared link

1. ### Turn it off

   Under **Shared links**, select **Turn off** beside the link, then confirm.

   **Obs:** Anyone using it sees that the link no longer works. Each link shows how many times it was opened, and you can make a new one at any time.

Fai turns off a day sheet link when you ask, after you confirm.

### I din instrumentpanel, med Fai

Turn off the security day sheet link for Saturday at \<EVENT NAME\>

## Frågor du kanske har

Can I send each performer their own day sheet with their other documents?:  Yes. Make a document pack in **Documents** with a day sheet part set to each person's own. Each performer or crew member then opens one link with their own day sheet, always the latest version, beside the site rules, their contract and their rider.

Does the day sheet change when the run of show changes?:  Yes. A shared link always shows the latest run of show, so a moved cue reaches every team that opens it. If their phone loses signal, it keeps the last version it loaded.

What does someone see when a link has expired?:  A page saying the link no longer works and to ask the event team for a new one. Make a new link, or send the day sheets to the leads again.

Can I see who opened a shared link?:  You see how many times each link was opened, under Shared links. The names of the people who opened it are not recorded.

What happens when I remove a department?:  Its people come off the list and it no longer gets a day sheet. Cues it owned keep their other departments.

## Har du fortfarande en fråga?

Boka en demo så svarar vi på den i ett samtal, utifrån din typ av evenemang. Eller skapa ditt konto och se själv.

   [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo) [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Relaterade guider

- [Fler sätt att använda Ticket Fairy](https://www.ticketfairy.com/features)
- [Send event document packs to your performers, traders and crew](https://www.ticketfairy.com/sv/guides/send-document-packs-to-your-performers-traders-and-crew)
- [Plan your run of show and who calls it](https://www.ticketfairy.com/sv/guides/plan-your-run-of-show-and-who-calls-it)
- [Call your show live on show day](https://www.ticketfairy.com/sv/guides/call-your-show-live-on-show-day)
- [Build your event rota and check staff in](https://www.ticketfairy.com/sv/guides/build-your-event-rota-and-check-staff-in)
- [Run your event from its Today page](https://www.ticketfairy.com/sv/guides/run-your-event-from-its-today-page)
- [Find any performer, stage or day on your event](https://www.ticketfairy.com/sv/guides/find-any-performer-stage-or-day-on-your-event)
- [Build the running order for your event day](https://www.ticketfairy.com/sv/guides/plan-your-event-production)
- [Spåra varje artistbokning för ditt evenemang](https://www.ticketfairy.com/sv/guides/book-and-brief-your-artists)
- [Håll igång jobben bakom ditt evenemang](https://www.ticketfairy.com/sv/guides/keep-your-event-tasks-on-track)
- [Balance your event team's workload](https://www.ticketfairy.com/sv/guides/balance-your-event-teams-workload)
- [Read your event's email in one inbox](https://www.ticketfairy.com/sv/guides/read-your-event-email-in-one-inbox)
- [Take notes on your event calls with Fai](https://www.ticketfairy.com/sv/guides/take-notes-on-your-event-calls-with-fai)
- [Choose what Fai does on your event](https://www.ticketfairy.com/sv/guides/choose-what-fai-does-on-your-event)
- [Choose how your event emails look](https://www.ticketfairy.com/sv/guides/choose-how-your-event-emails-look)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/sv/guides/keep-rider-lists-and-notes-for-your-artists)
- [Build a dressing-room shopping list from your event's artist riders](https://www.ticketfairy.com/sv/guides/build-a-dressing-room-shopping-list-from-artist-riders)
- [Advance your performers before the show](https://www.ticketfairy.com/sv/guides/advance-your-performers-before-the-show)
- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/sv/guides/set-each-performers-allowances-and-travel-party)
- [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/sv/guides/fill-in-advances-from-tour-books-riders-and-emails)
- [Keep track of where your event's artists and crew are staying](https://www.ticketfairy.com/sv/guides/book-travel-and-accommodation-for-your-artists)
- [Share your event's rooming lists with hotels and pickups with drivers](https://www.ticketfairy.com/sv/guides/share-rooming-lists-with-hotels-and-pickups-with-drivers)
- [Plan your artists' pickups with drivers and vehicles for your event](https://www.ticketfairy.com/sv/guides/plan-artist-pickups-with-drivers-and-vehicles)
- [Check your running order for clashes before show day](https://www.ticketfairy.com/sv/guides/check-your-running-order-for-clashes-before-show-day)
- [Book dressing rooms and plan build and break days for your event](https://www.ticketfairy.com/sv/guides/book-dressing-rooms-and-plan-build-and-break-days)
- [Lägg option på datum för spelningar på din lokal](https://www.ticketfairy.com/sv/guides/hold-dates-for-shows-at-your-venue)
- [Make an offer to an artist's agent for your show](https://www.ticketfairy.com/sv/guides/make-an-offer-to-an-artists-agent)
- [Handle the contract, invoice and riders an artist's agent sends for your event](https://www.ticketfairy.com/sv/guides/handle-the-contract-invoice-and-riders-an-agent-sends-back)
- [Settle a show with an artist after your event](https://www.ticketfairy.com/sv/guides/settle-a-show-with-an-artist)
- [Send your event contracts and get them signed online](https://www.ticketfairy.com/sv/guides/send-contracts-and-get-them-signed-online)
- [Raise purchase orders and track what your event owes](https://www.ticketfairy.com/sv/guides/raise-purchase-orders-and-track-what-your-event-owes)
- [Work out the backline and production to hire for your event](https://www.ticketfairy.com/sv/guides/work-out-the-backline-and-production-to-hire-for-your-event)
- [Send your event hire lists to suppliers](https://www.ticketfairy.com/sv/guides/send-your-hire-lists-to-suppliers)
- [Take food, drink and market trader applications for your event](https://www.ticketfairy.com/sv/guides/take-trader-applications-for-your-event)
- [Review act and talk applications for your event with your team](https://www.ticketfairy.com/sv/guides/review-act-and-talk-applications-with-your-team)
- [Get your traders ready for show day](https://www.ticketfairy.com/sv/guides/get-your-traders-ready-for-show-day)
- [Collect insurance and certificates from your event's outside teams](https://www.ticketfairy.com/sv/guides/collect-insurance-and-certificates-from-your-outside-teams)
- [Draw your event site map and share it](https://www.ticketfairy.com/sv/guides/draw-your-event-site-map-and-share-it)
- [Book delivery times for your event and check vehicles in at the gate](https://www.ticketfairy.com/sv/guides/book-delivery-times-and-check-vehicles-in-at-the-gate)
- [Issue accreditation passes for your event](https://www.ticketfairy.com/sv/guides/issue-accreditation-passes-for-your-event)
- [Let outside teams name their own people for event passes](https://www.ticketfairy.com/sv/guides/let-outside-teams-name-their-own-people-for-passes)
- [Choose who approves accreditation requests for your event](https://www.ticketfairy.com/sv/guides/choose-who-approves-accreditation-requests)
- [Recruit volunteers for your event](https://www.ticketfairy.com/sv/guides/recruit-volunteers-for-your-event)
- [Approve or decline accreditation requests for your event](https://www.ticketfairy.com/sv/guides/approve-or-decline-accreditation-requests-for-your-event)
- [Give your event volunteers their own page and track their hours](https://www.ticketfairy.com/sv/guides/give-volunteers-their-own-page-and-track-hours)
- [Hand out accreditation passes at your event desk](https://www.ticketfairy.com/sv/guides/hand-out-accreditation-passes-at-your-desk)
- [Give crew meals at your event meal desk](https://www.ticketfairy.com/sv/guides/give-crew-meals-at-your-meal-desk)
- [Report and handle incidents at your event](https://www.ticketfairy.com/sv/guides/report-and-handle-incidents-at-your-event)
- [Hand out radios and kit to your event crew](https://www.ticketfairy.com/sv/guides/hand-out-radios-and-kit-to-your-event-crew)
- [Let outside teams order kit and equipment for your event](https://www.ticketfairy.com/sv/guides/let-outside-teams-order-kit-and-equipment-for-your-event)
- [Handle lost property at your event](https://www.ticketfairy.com/sv/guides/handle-lost-property-at-your-event)
- [Get hire suppliers to confirm orders and count deliveries for your event](https://www.ticketfairy.com/sv/guides/get-hire-suppliers-to-confirm-orders-and-count-deliveries)
- [Keep a risk register for your event](https://www.ticketfairy.com/sv/guides/keep-a-risk-register-for-your-event)
- [Message the crew, volunteers and traders working on your event](https://www.ticketfairy.com/sv/guides/message-the-people-working-on-your-event)
- [Send your event lists to your team on a schedule](https://www.ticketfairy.com/sv/guides/send-your-event-lists-to-your-team-on-a-schedule)
- [Publish your event line-up and set times](https://www.ticketfairy.com/sv/guides/publish-your-line-up-and-set-times)
- [Ask attendees for feedback after your event](https://www.ticketfairy.com/sv/guides/ask-attendees-for-feedback-after-your-event)
- [Plan next year's event from your attendee feedback](https://www.ticketfairy.com/sv/guides/plan-next-year-from-your-attendee-feedback)
- [Hold hotel rooms for your event's artists and crew](https://www.ticketfairy.com/sv/guides/hold-hotel-rooms-for-your-artists-and-crew)
- [Give your event's unused hotel rooms back before the release date](https://www.ticketfairy.com/sv/guides/give-unused-hotel-rooms-back-before-the-release-date)
- [Sell hotel rooms to your ticket buyers from a hotel block](https://www.ticketfairy.com/sv/guides/sell-hotel-rooms-to-your-ticket-buyers-from-a-hotel-block)
- [Copy the setup of your last event into your next one](https://www.ticketfairy.com/sv/guides/copy-the-setup-of-your-last-event-into-your-next-one)
- [Compare your ticket sales with your last event](https://www.ticketfairy.com/sv/guides/compare-your-ticket-sales-with-your-last-event)
- [See the all-in cost of each act on your event](https://www.ticketfairy.com/sv/guides/see-the-all-in-cost-of-each-act-on-your-event)
- [See what your brand spends across its events](https://www.ticketfairy.com/sv/guides/see-what-your-brand-spends-across-its-events)
- [Show your traders in a directory on your website](https://www.ticketfairy.com/sv/guides/show-your-traders-in-a-directory-on-your-website)
- [Place your traders on pitches on your event site map](https://www.ticketfairy.com/sv/guides/place-your-traders-on-pitches-on-your-site-map)
- [Check your traders' takings after your event and invoice their share of sales](https://www.ticketfairy.com/sv/guides/check-trader-takings-and-invoice-a-share-of-sales)
- [Share a power sheet with your event electrician](https://www.ticketfairy.com/sv/guides/share-a-power-sheet-with-your-electrician)
- [Give exhibitors a lead scanner for their booth at your event](https://www.ticketfairy.com/sv/guides/give-exhibitors-a-lead-scanner-for-their-booth)
- [Let exhibitors follow up their event leads and see their results](https://www.ticketfairy.com/sv/guides/let-exhibitors-follow-up-their-leads-and-see-results)
- [Send contracts to many performers, traders or suppliers for your event at once](https://www.ticketfairy.com/sv/guides/send-contracts-to-many-performers-traders-or-suppliers-at-once)
- [Offer open shifts on your event rota to crew and volunteers](https://www.ticketfairy.com/sv/guides/offer-open-shifts-to-your-crew-and-volunteers)
- [Find the crew and volunteers who work your events](https://www.ticketfairy.com/sv/guides/find-the-crew-and-volunteers-who-work-your-events)
- [Give your event crew one page for all their shifts](https://www.ticketfairy.com/sv/guides/give-your-crew-one-page-for-all-their-shifts)
- [Let event staff work a desk from their phone with a desk link](https://www.ticketfairy.com/sv/guides/let-event-staff-work-a-desk-from-their-phone)
- [Check accreditation passes in and out at your event staff gates](https://www.ticketfairy.com/sv/guides/check-passes-in-and-out-at-your-staff-gates)
- [Collect crew certificates and licences before they work an event shift](https://www.ticketfairy.com/sv/guides/collect-crew-certificates-before-they-work-a-shift)
- [Run a safety induction for everyone who works your event](https://www.ticketfairy.com/sv/guides/run-a-safety-induction-for-everyone-who-works-your-event)
- [Plan crew meal times and food needs for your event](https://www.ticketfairy.com/sv/guides/plan-crew-meal-times-and-food-needs-for-your-event)
- [Charge outside teams for the crew meals they eat at your event](https://www.ticketfairy.com/sv/guides/charge-outside-teams-for-their-crew-meals)
- [Check in attendees and print name badges at your event registration desk](https://www.ticketfairy.com/sv/guides/check-in-attendees-and-print-badges-at-registration)
- [Set up a self-service check-in kiosk for your event](https://www.ticketfairy.com/sv/guides/set-up-a-self-service-check-in-kiosk-for-your-event)
- [Lägg till alla som skickar ditt evenemangsformulär bland dina volontärer, försäljare eller crew](https://www.ticketfairy.com/sv/guides/add-form-applicants-to-your-event-teams)
- [Alla Ticket Fairy-guider](https://www.ticketfairy.com/sv/guides)

## Gör det på ditt eget evenemang

Skapa ditt konto, bygg evenemanget och följ stegen i din egen kontrollpanel. Du behöver inte boka ett säljsamtal.

  [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome) [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo)

## Sälj biljetter med Ticket Fairy

Allt i de här guiderna finns i din instrumentpanel från den dag du registrerar dig.

- Sätt upp ditt evenemang på några minuter
- Gratisevenemang är gratis
- Fai, din medpilot, är inbyggd

 [Skapa ett gratiskonto](https://manage.ticketfairy.com/welcome)

Inga startavgifter. Ingen obligatorisk månadsavgift. Inget kreditkort krävs.

## Se det i ett samtal

Boka en demo så visar vi hur Ticket Fairy hanterar din typ av evenemang.

 [Boka en demo](https://www.ticketfairy.com/sv/event-ticketing/book-a-demo) [Fler sätt att använda Ticket Fairy](https://www.ticketfairy.com/features)

### Tips för att sälja fler biljetter

Praktiska råd från arrangörer som säljer slut, och varje ny guide så snart den publiceras.

Vi respekterar din integritet. Avsluta när du vill.