Take act and trader applications for your event

Start a form

Open your event, select Forms under Interact, then select Create Form. On an event with no forms yet, the button is Add New Form.

Obs: One event can run several forms at once, so acts and traders can each get their own questions.

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Choose how to start

In Create a form, choose where the questions come from.

• Draft my form: Fai drafts the questions from what you describe under What should the form ask?, for you to check. Nothing is published until you save.
• Or start from a ready-made form: Ten forms with their questions already in: Trade at our event, Volunteer with us, Artist information, Press accreditation, Crew onboarding, Sponsor brief, Working on site, Join the security team, Apply to play and Submit a talk.
• Start with an empty form: Only the email question to begin with, and you add the rest.

Obs: Answers to Apply to play and Submit a talk go to your event's Applications section, where your team reviews and scores them.

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Name the form and set when it takes answers

On the Details step, check the Title, then choose the Start Date and End Date the form takes answers between. With both dates empty, the form takes answers from the moment you create it.

Obs: Applicants see the title as the form's heading, with Subtitle (optional) and Description under it.

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Check the form's address

Check the address in Form Link, which fills itself in from the title and the start date until you change it.

Obs: It can hold lowercase letters, numbers and hyphens, and no other form on Ticket Fairy can have the same one. Settle it before you share it, because an address you change stops working.

Enter the message applicants see after they apply

Select Next, then enter the Success Message applicants see when they send the form.

Tips: Say when you'll answer, so applicants know when to look out for your decision.

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Let applicants change their answers

Optional: Turn on Let people change their answers under the success message.

Obs: Each applicant then gets an email with a private link to change their answers. The link stops working when you accept or decline them, or when the form closes.

Add a background image and a social image

Optional: Add a Background Image to show behind the form and a Social Image to show when someone shares the form's address.

Choose the emails applicants get when you decide

Choose an Approved Email Template and a Declined Email Template from your event's email templates.

Obs: Create Email Template opens your event's Email Templates page in a new tab. Leave a list empty and that decision changes the status without sending an email.

Add a question

Select Next, choose the type of question in the list under the questions, then select Add question.

Obs: Every form starts with an email question marked Always asked, because your decision emails go to the address applicants enter there.

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Enter the question

In Add a question, check the Type of question, then enter the Question applicants see.

• Short answer: An answer on one line, such as an act name.
• Long answer: An answer over several lines, such as a biography or a stall description.
• Choose one: One answer from a list you enter, with every answer on show.
• Dropdown list: One answer from a list that opens as a dropdown.
• Tick any: Any number of answers from the list, such as every day an act can play.
• Tick box: One box to tick, such as agreeing to your code of conduct.
• Number: A number, with a lowest and highest answer if you want them.
• File upload: A certificate, rider or photo, in the kinds of file you choose, up to 25 MB.
• Signature: Applicants draw their signature or type their name, and the time is saved with it.
• Fee to agree to: Applicants see the fee and tick to agree to it. No payment is taken on the form.
• Section heading: A title that starts a new part of the form.
• Paragraph of text: Text such as your site rules, with no answer.

Obs: Email address, Phone number, Date, Time and Country are checked as the applicant enters them.

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Enter the answers for a choice question

If you chose Choose one, Dropdown list or Tick any, enter each answer under Answers people can choose, and select Add an answer for another.

Show the question only for some answers

Optional: Open Show this question only for some answers, turn on Only show this question when an earlier answer matches, then choose the Earlier question, the comparison and the Answer.

Obs: Answers to a question that is hidden are not saved. A rule on a Section heading hides every question in that section.

Let people add a section more than once

Optional: On a Section heading, turn on People can add this section more than once, then set Most copies.

Obs: The questions under the heading repeat, up to the next heading, so a band enters each member or a contractor enters each person coming on site. People can add from 2 to 20 copies, and a file upload, signature or fee cannot be in the section.

Tips: Enter Words on the add button (optional), such as Add another person, so applicants know what each copy is for.

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Fill in answers from the applicant's account

Optional: On a short answer, email or phone question, choose a detail such as Full name under Fill in from their account.

Obs: Applicants who are signed in see the answer filled in and can change it. For anyone who is not signed in, the question starts empty.

Save the question

Turn on People must answer this if every applicant has to answer, then select Add question.

Obs: The list shows each question with its type, and a tag when it shows only for some answers. Use the up and down arrows beside a question to change the order.

Choose where the answers go

Optional: Under When someone sends this form, choose a list in Also add each person to, such as your volunteers or traders.

Obs: The answers stay on the form either way. Matching each detail to a question is in its own guide.

Lägg till alla som skickar ditt evenemangsformulär bland dina volontärer, försäljare eller crew

Create the form

Select Create Form at the foot of the dialog. You see Form created successfully! and the form joins the list on the Forms page.

Obs: If a teammate saved the same form while you were editing it, choose Save my version or Load their version.

Open the form the way applicants see it

Select Copy Form Link in the form's row menu, then open the address in a new browser tab. You see the title, the description and your questions in order, or This form is not taking answers right now. outside its dates.

Read the applications

On the form's row, select Submissions. Each application shows the person, their answers and your decision.

Obs: Search the answers, or filter by decision or by the answer to one question. A form that adds people to your Event Operating System lists also shows whether each person was added.

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See the form's statistics

Optional: Select Statistics above the applications to see how many people answered, what you decided and how each question was answered.

Obs: Answers by day covers the last 30 days. Select Answers to go back to the list.

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Open one application

Select an application's row to read every answer, open the files and signatures they sent and add your tags.

Obs: Files and signatures are private: only the event's owners and admins open them, through a short-lived link, and every opening is recorded.

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Accept or decline each application

Select Accept or Decline. The decision changes and the email you chose for it goes to the address the applicant entered.