--- title: "Free Tools for Event Organizers, Festival Producers & Venue Owners | Ticket Fairy" description: "Free, data-backed tools built for the people who run events. Pace your ticket sales, size up a festival site, price your venue — no signup required." canonical: "https://www.ticketfairy.com/tools" --- 1. [Home](https://www.ticketfairy.com/) 2. Free Tools Free · No signup required # Free tools for the people who actually run events. Data-backed calculators for event organizers, festival producers and venue owners. Work out your break-even, plan cash flow around your deposits, check your ticket fees, pace your sales and staff your doors. Built by the team behind Ticket Fairy. [Event Organizers Event Break-Even Calculator How many tickets do I need to sell to cover my costs? Enter your event costs and ticket price. See how many tickets you need to sell to break even, how many you still need, and what each sell-through leaves. Open tool](https://www.ticketfairy.com/tools/event-break-even-calculator) [Event Organizers Ticket Fee Calculator Pass fees on, absorb them, or price to a target. Enter your ticket price and platform fees. See what buyers pay and what you receive when buyers pay the fees, when you absorb them, or at a target price. Open tool](https://www.ticketfairy.com/tools/ticket-fee-calculator) [Event Organizers Ticket Sales Pacing Diagnostic Am I pacing to sell out? Input your event date, capacity, genre and current tickets sold. We'll benchmark your pacing against comparable events and flag whether you're ahead, on track, or need to push harder. Open tool](https://www.ticketfairy.com/tools/ticket-sales-pacing) [Event Organizers Presale & On-Sale Timing Planner When to announce, presale, and open GA. Pick your event date and genre. Get a recommended announce / presale / general on-sale schedule, plus a reminder cadence that tracks the way your audience actually buys. Open tool](https://www.ticketfairy.com/tools/presale-timing-planner) [Event Organizers Tier & Early-Bird Allocation Optimizer Split capacity across tiers for maximum gross. Input capacity, target revenue and tier structure. Get recommended Early Bird / GA / VIP allocations and prices — with expected total gross and implied break-even attendance. Open tool](https://www.ticketfairy.com/tools/tier-allocation-optimizer) [Festival Producers Festival Site Capacity Planner Safe capacity across every festival zone. Zoned capacity planning for arena, campsite, parking and entry lanes. Aligned with UK Purple Guide and NFPA density standards, with arrival-curve aware entry flow. Open tool](https://www.ticketfairy.com/tools/festival-capacity-calculator) [Venue Owners Bar & F&B Revenue Calculator Project bar and food revenue per head. Attendance, event type, duration and price points produce projected revenue, inventory needs and a margin estimate. Built on spend-per-head benchmarks by event type. Open tool](https://www.ticketfairy.com/tools/bar-revenue-calculator) [Venue Owners Venue Hire Rate Estimator Price your venue like the pros. Capacity, city, amenities and weekday/weekend settings produce a suggested rate band for your space — plus an expected utilisation target. Open tool](https://www.ticketfairy.com/tools/venue-hire-rate-calculator) [Event Organizers No-Show & Walk-Up Rate Estimator Know how many seats will actually be filled. By event type, ticket type (paid / free RSVP / comp) and day-of-week, get expected no-show, safe over-booking, and walk-up volume — so you can plan waitlists and door flow. Open tool](https://www.ticketfairy.com/tools/no-show-rate-estimator) [Event Organizers Event Marketing Budget Calculator How much to spend, where to spend it. Ticket price × capacity × sell-through target produces a recommended total marketing budget and a channel split (paid social, search, email, influencer, PR), anchored to industry CAC benchmarks. Open tool](https://www.ticketfairy.com/tools/marketing-budget-calculator) [Event Organizers Promoter & Affiliate Commission Calculator Model promoter payouts without a spreadsheet. Tickets sold × price × commission structure — flat, tiered, or per-ticket bonus — produces per-promoter payouts, total commission and net revenue impact. Open tool](https://www.ticketfairy.com/tools/promoter-commission-calculator) [Event Organizers Guest List Cost Calculator What does the guest list really cost you? Enter your guest list size, ticket price and bar share. See the sales you may give up, what comes back through the bar and whether guests pay their way. Open tool](https://www.ticketfairy.com/tools/guest-list-cost-calculator) [Event Organizers Event Cash Flow Planner Will the money be there when each bill is due? Enter your deposits, due dates and when ticket money reaches you. See your balance week by week and how much you need to find before ticket income arrives. Open tool](https://www.ticketfairy.com/tools/event-cash-flow-planner) [Festival Producers Event Security & Staffing Calculator How many security, door and bar staff do you need? Enter attendance, event type and risk level. Get a starting headcount for security, stewards, scanners, bar staff and first aid, plus entry rate and cost. Open tool](https://www.ticketfairy.com/tools/event-staffing-calculator) [Event Organizers Referral Reward Calculator Do referral rewards make you money? Enter your expected buyers, share rate and reward. See the extra tickets referrals may sell, what the rewards cost, and the extra money left after rewards. Open tool](https://www.ticketfairy.com/tools/referral-reward-calculator) [Attractions Timed-Entry Capacity Calculator How many tickets can each time slot hold? Enter your hours, visit length and capacity to see tickets per time slot, daily and season capacity and expected revenue for your attraction. Open tool](https://www.ticketfairy.com/tools/timed-entry-capacity-calculator) [Event Organizers Artist Deal Calculator Guarantee, door deal or versus: who earns what? Enter your capacity, ticket price, costs and deal to compare a guarantee, door, versus and plus deal: artist pay, promoter result and split point. Open tool](https://www.ticketfairy.com/tools/artist-deal-calculator) [Venue Owners Seated Venue Pricing Calculator Price every section of the house. Enter each section's seats, price and expected fill to see gross per performance and per run, average ticket price and the price change to hit your target. Open tool](https://www.ticketfairy.com/tools/seated-venue-pricing-calculator) [Conferences & Galas Sponsorship & Exhibitor Pricing Calculator What to charge sponsors and exhibitors. Enter your attendees, sponsor tiers and booth space to get a starting price per package, sponsor and booth income, and what is left after delivery costs. Open tool](https://www.ticketfairy.com/tools/sponsorship-pricing-calculator) [Conferences & Galas Fundraising Gala Calculator How much will your gala actually raise? Enter your guests, table prices, sponsors, auctions, paddle raise and costs to see gala net raised, cost per $1 raised and what closes the gap. Open tool](https://www.ticketfairy.com/tools/fundraising-gala-calculator) [Venue Owners Table & Bottle Service Minimum Spend Calculator Set VIP table minimums that beat the dance floor. Enter your GA price, bar spend and tables to set VIP table minimum spends that beat the same space as GA, with deposits and break-even sell rate. Open tool](https://www.ticketfairy.com/tools/table-minimum-spend-calculator) [Festival Producers Fair & Multi-Day Attendance Forecast Forecast every gate day, rain or shine. Enter your fair days, weather, ticket prices, passes and parking to forecast daily visits, gate peaks, cars against spaces and income at risk from rain. Open tool](https://www.ticketfairy.com/tools/fair-attendance-forecast) ## Frequently asked questions Are these tools really free? Yes. Every tool on this page is free to use with no signup. We offer an optional email capture that sends your result plus a short playbook — purely opt-in. Do I need a Ticket Fairy account? No. The tools run client-side and don't require an account. If you're already running events, connecting a Ticket Fairy account lets our Intelligence dashboards benchmark the same way these tools do, but against your own live event data. How accurate are the benchmarks? The benchmarks are directional — derived from aggregate industry patterns and published data. They're accurate enough for budgeting, first-pass planning and supplier conversations. For a specific event, your own history beats any external benchmark. Can I embed these tools on my own site? Yes. Every tool has an embeddable iframe version at /tools/embed/{slug}. Use the "Get embed code" button on any tool page to copy a ready-made snippet. How often are the benchmarks updated? Benchmark data is reviewed quarterly. Fee structures for ticketing platforms are reviewed monthly, because they change more frequently. Each tool shows its last-updated date at the page footer. Who are these tools built for? Event organizers (concerts, conferences, clubs, tours), festival producers (multi-day music and arts events) and venue owners. Each tool is tagged with the audience it best fits. --- This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. 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