State & County Fair Ticketing System | Agricultural Exhibition Software

Our system provides comprehensive multi-gate management for fairgrounds: 1) Synchronized scanning across all entry points to prevent duplicate entries, 2) Gate-specific reporting to monitor traffic flow patterns, 3) Different access levels for various gates (e.g., VIP entrances, livestock exhibitor access), 4) Mobile scanning apps that work offline if internet connectivity is limited in certain areas, 5) Real-time attendance counting across all gates, and 6) Staffing analytics to optimize personnel placement. Each gate can be configured with specific operating hours, and our dashboard provides real-time visibility into which gates are experiencing higher traffic, allowing you to redirect resources as needed. The system also supports re-entry with appropriate validation when visitors need to leave and return during the same day.

Yes, our system is designed specifically to handle the complex ticketing needs of fairs with multiple attractions: 1) General admission tickets for fairground entry, 2) Premium tickets for grandstand concerts and events, 3) Combination packages that bundle admission with specific attractions, 4) Reserved seating options for grandstand shows with interactive seat maps, 5) Add-on purchases for special attractions after general admission purchase, and 6) Differentiated scanning requirements for various areas of the fairgrounds. Our platform easily manages the relationship between main fair entry and special events within your fair, allowing you to sell these either together or separately. For grandstand concerts or motorsports events, we offer reserved seating capabilities with seat maps and pricing tiers. The system also supports implementing access control between areas, ensuring only appropriately ticketed guests enter premium events.

Our system offers comprehensive multi-day and season pass management for fairs: 1) Multiple pass types including single-day, multi-day consecutive, multi-day non-consecutive, and full season passes, 2) Flexible validation options such as one-time scanning or daily validation, 3) Photo ID connection for season passes to prevent sharing, 4) Digital passes that can be revalidated each day, 5) Attendance tracking to monitor which days pass-holders actually attend, and 6) Upgrade paths allowing single-day purchasers to upgrade to season passes. The system can be configured to handle both limited re-entry (validated at exit and re-entry points) and unlimited in-and-out privileges throughout the day. For season pass holders, we provide options for digital credentials, printed season passes, or durable wristbands depending on your preference. Our reporting tools give you detailed insights into pass utilization, helping you optimize pricing strategies for future fairs.

Our system offers robust family package and group discount functionality: 1) Configurable family packages with different combinations of adult and child tickets, 2) Volume-based discounts that automatically apply when quantity thresholds are reached, 3) Special pricing for community organizations, schools, seniors, and military groups, 4) Bulk purchase options for large groups with custom pricing, 5) Group reservation management with payment deadlines, and 6) Customizable validation requirements for special group rates. Family packages can be configured as fixed combinations (e.g., 2 adults + 3 children) or as flexible bundles where customers select their specific combination within certain parameters. For large groups such as school field trips or corporate outings, our system can generate single QR codes for group leaders or individual tickets for all attendees. You can also set minimum group sizes for different discount tiers and implement special validation rules for groups requiring proof of affiliation.

Our platform includes comprehensive vendor management tools: 1) Online vendor application forms with customizable fields for different vendor types, 2) Automated approval workflows with status tracking, 3) Integrated payment processing for booth fees, 4) Documentation collection for licenses, insurance, and health permits, 5) Booth assignment management with interactive maps, and 6) Vendor credential and pass generation. The system allows you to categorize vendors (food, retail, exhibitions, etc.) and assign them appropriate locations based on your fairground layout. Vendors receive their own portal where they can submit required information, upload documents, pay fees, and communicate with fair organizers. Our reporting tools provide insights into vendor mix, revenue by category, and space utilization. For recurring annual fairs, the system streamlines the re-application process for returning vendors while maintaining historical performance data to inform acceptance decisions.

Yes, our system includes robust competition management tools specifically designed for agricultural fairs: 1) Customizable registration forms for different competition categories (livestock, produce, crafts, baking, etc.), 2) Competitor profiles with history tracking across multiple fairs, 3) Entry fee processing with category-specific pricing, 4) Animal information tracking including health certificates and identification, 5) Judging schedule management, and 6) Results tracking and ribbon/premium allocation. The platform allows exhibitors to register multiple entries across different categories, upload required documentation, and pay all applicable fees in a single transaction. For livestock competitions, the system can track animal details, stall assignments, and weigh-in results. Judges can be assigned to specific categories with custom scoring rubrics, and results can be recorded directly in the system. The platform also facilitates premium payout tracking after competitions conclude. All data is archived for statistical analysis and to streamline registration for returning competitors in subsequent years.

Our system offers comprehensive parking management features for fairgrounds: 1) Pre-sold parking permits with date-specific or multi-day options, 2) Different parking lot designations (general, premium, VIP, accessible) with appropriate pricing, 3) Digital parking passes that can be scanned at lot entrances, 4) Combined ticket packages that bundle parking with admission, 5) Real-time lot capacity tracking to prevent overselling, and 6) Reporting on parking utilization patterns. Customers can purchase parking permits alongside their admission tickets in a single transaction, streamlining the buying process. For fairgrounds with multiple lots, our interactive maps allow visitors to see lot locations relative to entrances and specific attractions. The system supports both advance parking sales and day-of purchases at entrance gates. Our mobile scanning app allows parking attendants to quickly validate permits while maintaining count of available spaces. For fairs with remote parking and shuttle service, the system can also handle shuttle pass distribution and tracking.

Our platform includes powerful marketing tools specifically designed for fairs: 1) Social sharing incentives that encourage visitors to promote your fair to friends, 2) Referral tracking that rewards attendees who drive additional ticket sales, 3) Email marketing campaigns with ticket buyer segmentation, 4) Promotion code generation for special discounts and partnerships, 5) Pre-registration campaigns to build early interest, and 6) Abandoned cart recovery to recapture lost sales. The social sharing features are particularly effective for fairs, as they tap into the community nature of these events—when someone shares they're attending, it often prompts friends and family to join. Our email marketing system allows you to send targeted messages based on previous attendance, purchase behavior, or demographic information. The platform also supports partnerships with local businesses, schools, and community organizations through special discount codes that can be tracked for performance. All marketing activities are measured and reported, giving you clear ROI on your promotional efforts and helping you refine strategies year over year.

Implementation timeline for our fair ticketing system typically ranges from 2-6 weeks depending on complexity: 1) Basic setup and configuration (1 week), 2) Ticket type creation and pricing strategy (1 week), 3) Integration of special events and grandstand shows (1-2 weeks), 4) Vendor/competition module setup if needed (1-2 weeks), 5) Staff training (2-3 days), and 6) Testing and final configuration (1 week). For fairs transitioning from existing systems, we offer data migration services for customer, vendor, and competitor information. We recommend starting the implementation process at least 3 months before ticket sales launch to allow ample time for setup, testing, and staff training. Our implementation team includes specialists with experience in agricultural shows and county fairs who understand the unique operational requirements. We provide a dedicated project manager to coordinate all aspects of the implementation and ensure a smooth transition. Implementation can be accelerated for urgent situations, with basic ticketing functionality possible within as little as 1-2 weeks.

We provide comprehensive support during your fair: 1) Dedicated event support team available during all operating hours, 2) Priority phone and chat support for urgent issues, 3) Remote system monitoring to proactively identify potential problems, 4) On-site technical support options for larger fairs (additional fee may apply), 5) Daily system health checks and performance optimization, and 6) End-of-day reporting and analysis calls if requested. Our support team includes specialists with specific fair experience who understand the operational challenges and peak traffic patterns common to agricultural shows. We establish an event-specific communication plan with escalation procedures before your fair begins. For multi-week fairs, we also provide mid-event reviews to address any ongoing concerns and implement adjustments. Our mobile support team can respond to issues anywhere on your fairgrounds, and we maintain backup procedures for all critical systems. Most support requests are resolved within minutes, and our goal is to ensure that technical issues never impact your visitors' experience.

We offer several equipment options for fair entry management: 1) Mobile app scanning solution that works on most smartphones and tablets (iOS and Android), 2) Dedicated handheld scanner rentals for high-volume gates, 3) Fixed scanning stations for permanent entrance gates, 4) Box office terminals for ticket sales at entrance points, 5) Thermal ticket printers for on-site purchases, and 6) Network equipment to ensure reliable connectivity throughout your fairgrounds. The mobile app solution is our most popular option for fairs because of its flexibility—staff can move between gates as needed, and you can quickly add additional scanning points during peak times. All scanning options work in offline mode if internet connectivity becomes unstable, automatically syncing data when connection is restored. For equipment rentals, we offer packages scaled to your expected attendance, with options for daily or weekly rentals. We also provide pre-event testing of all equipment and on-site technical support for initial setup. Many fairs use a combination of fixed scanning stations at main entrances and mobile scanning for secondary gates or special event areas.

Our fair ticketing pricing is designed to be affordable and scale with your event: 1) No upfront license fees or large capital investments, 2) Simple per-ticket service fee model (typically passed to the ticket buyer), 3) Volume discounts for higher-attendance fairs, 4) No additional charges for software updates or new features, 5) Optional equipment rental packages for scanning hardware, and 6) Custom pricing for specialized needs. This fee model means your costs scale with your success, keeping overhead low. The per-ticket fee typically ranges from $0.99-$1.99 depending on ticket price and volume, with special consideration for lower-priced agricultural fair tickets. For non-profit county fairs and agricultural societies, we offer special pricing packages. Optional add-ons include on-site support staff, custom development for specialized needs, and enhanced marketing services. We're transparent about all costs, with no hidden fees or surprise charges. For a detailed quote based on your specific fair needs and expected attendance, please contact our sales team.