Festival VIP Decks and Viewing Platforms: Safety and Premium Experience Elevated

Festival organizers know that a great view and a touch of luxury can transform the VIP experience. One way to deliver this is by constructing VIP decks and viewing platforms – raised structures that give VIP guests and sponsors an exclusive vantage point above the crowd. These platforms not only make attendees feel special but also serve as a strong marketing tool for premium ticket packages. However, building an elevated VIP area comes with significant responsibilities. From structural safety to guest comfort, every detail must be planned and executed with the utmost care to ensure these premium platforms are both safe and seamlessly integrated into the festival site.

Why Build VIP Viewing Platforms?

VIP viewing platforms have become a popular feature at music festivals, food festivals, and large events. They offer prime sightlines to stages or attractions, making VIP guests feel like they have the best seat in the house. For event producers, these decks can:

• Enhance the Attendee Experience: VIP ticket-holders enjoy an unobstructed view, smaller crowds around them, and often a dedicated space away from the general audience. This exclusivity can greatly increase perceived value.
• Boost Revenue: VIP packages typically cost significantly more than general admission. A well-designed VIP platform with added perks can justify higher prices and drive additional revenue. Sponsors might also pay for branded VIP areas to entertain their clients, offsetting costs.
• Create Prestige and Buzz: A visible VIP deck (especially one with eye-catching design or branding) can create buzz. Other attendees see the elevated area and it reinforces the notion that the festival has a luxury tier, enhancing the event’s image. Photos from the event might showcase these structures, indirectly marketing the festival’s VIP experience to future attendees.
• Offer Controlled Environment: For some festivals, VIP areas provide a controlled space for select guests, which can be useful for crowd management. It’s easier to provide high-end services (like gourmet catering or specialty bars) in a confined VIP zone.

In short, a VIP viewing platform can be a win-win: VIP guests get comfort and superb views, while organizers gain a selling point and potentially greater profits. But these benefits only hold if the platforms are built and managed properly.

Design and Construction Options

Designing a VIP deck starts with choosing the right construction method. The two most common approaches are scaffolding systems and bleacher-style platforms, though creative hybrids (like using shipping containers as a base) are also seen. Each approach has its considerations:

• Scaffolding Platforms: Scaffolding is a versatile solution for building custom-sized decks. Professional scaffold structures can be assembled to the desired height and footprint, complete with floors and railings. They work well on uneven terrain because the legs can be adjusted. Scaffolding is often used for large VIP areas or multi-level platforms. For example, a major music festival might build a two-story VIP structure using scaffold modules, with a lounge at ground level and a viewing deck above. The advantage is flexibility – you can create almost any configuration, including covering the platform with a roof or attaching banners. However, scaffolding must be erected by trained crews and typically requires an engineering plan or sign-off, especially as the height increases.
• Bleacher Systems: Bleacher or grandstand systems are pre-fabricated tiered seating or platforms that can be rented and installed relatively quickly. These might be a good choice for small to mid-sized VIP sections. For instance, a boutique festival with a VIP section of a few hundred people might rent a small grandstand to give VIPs a raised view without needing a completely custom structure. Bleacher systems come with built-in steps and often railings, as they are designed for public seating. They can be more limited in shape (usually rectangular and oriented towards a stage) and might not offer space for amenities on the platform itself (since they are mainly seating tiers). They are, however, tried-and-tested for safety when installed correctly, because they’re engineered products.
• Shipping Containers and Modular Structures: An increasingly popular method, especially for creative festival designs, is using modified shipping containers or modular scaffold cubes. A container can serve as a lower level (for a bar, storage, or lounge) while its roof, reinforced and with added railing, becomes the VIP deck. This approach was used at some outdoor events where stacking a container or two provided a ready-made elevated floor. The benefit is that containers are extremely sturdy and provide dual use (space below and deck above). The downside is transporting heavy containers and needing a crane or forklift to position them. They also impose a fixed rectangular shape and size.

Sometimes, a combination is used – for example, a scaffold platform attached to the stage or on top of container units. Whatever the method, early planning is crucial. Incorporate the VIP deck design into the site layout from the beginning. Determine the size based on how many VIP tickets you plan to sell or how many guests a sponsor will host. It’s wise to consult with a structural engineer or experienced staging company during the planning phase to decide the best system for your venue and crowd size.

Safety First: Structural Considerations

Building any elevated structure for public use means safety is the top priority. Unlike ground-level VIP areas, a deck introduces the risk of falls or structural collapse if not executed correctly. Here are critical safety factors and practices:

• Professional Engineering & Permits: Always use qualified professionals to design and erect VIP platforms. Many jurisdictions require permits or engineering inspections for temporary structures above a certain height or size. Even if not explicitly required by law, having a structural engineer review the plans (and certify the platform’s load capacity) is an investment in safety. The structure should be built to hold significantly more weight than it will actually carry. This includes considering dynamic loads – the way a platform might shake or bounce when a crowd dances or jumps in unison. A platform that is safe for 50 standing people might still fail if those 50 people all start jumping at once, unless it was built with a safety margin for dynamic impact.
• Load Limits and Capacity Management: Determine a maximum occupancy for the platform based on the structure’s design load. For example, if a deck can safely hold 100 people, you might cap VIP tickets or simultaneous access to that number (or less, for a buffer). Post signage discreetly at the entrance stating the maximum capacity. Importantly, brief the security or staff at the VIP entrance to regulate entry so it never becomes overcrowded. It’s wise to account for additional weight like furniture, equipment (e.g., sound or lighting fixtures on the platform), and people clustering densely. When in doubt, err on the side of caution with capacity.
• Guardrails and Fall Protection: Secure railings must border any open edges of the VIP deck. Typically, guardrails should be around 42 inches (about 1.1 m) high to prevent falls, which aligns with many building and occupational safety codes. The railings should be sturdy (able to withstand people leaning or pushing against them). Adding a mid-rail or solid barrier (like plexiglass or wood panels up to a certain height) can further prevent anyone slipping through. Toe boards – small barriers at floor level – are often used on scaffolding platforms to prevent objects from sliding off the edge and hitting people below. In essence, every side of the platform should be secured so that both VIP guests and any crew below are protected from accidents. (scaffoldingforhire.com.au) Keeping aisles and access points clear on the platform will also reduce trip hazards and ensure quick evacuation if needed.
• Stable Foundations: Whether using scaffolding or bleachers, the base must be stable. On soft ground (like a field), this means using base plates or footers that spread the load so the legs don’t sink. The structure might need to be tied into ground anchors if very large, or ballasted with heavy weights to prevent shifting. If the platform is on a slope, extra care is needed to level it and possibly brace it. Never compromise on leveling and foundation support – an unlevel platform can stress the structure unevenly. Before the event, do a thorough inspection: walk the entire deck to feel for any flexing or wobbling. Any movement should be addressed (for instance, adding cross-braces or adjusting supports) before guests are allowed up.
• Weather and Environmental Factors: Outdoor festivals face weather risks that can affect temporary structures. High winds are a particular concern – a strong gust can exert force on a platform, especially if it has a roof, side walls, or even just a dense crowd on it. Plan for how the structure will handle wind: often this involves engineering for a certain wind speed tolerance, and having a protocol to evacuate and close the VIP deck if winds exceed safe levels. Rain can make surfaces slippery, so use anti-slip plywood or specialized stage decking with traction. Provide drainage or gaps so water doesn’t pool on the deck. If lightning is in the area, an elevated metal scaffolding deck might need to be cleared (as it effectively could act as a lightning attractor just like a stage). Heat is another factor – if the platform is under direct sun, guests might be at risk of overheating; providing shade becomes a safety consideration as well as a comfort one. Always keep an eye on weather forecasts and have an emergency plan for delaying use of the platform or evacuating it if conditions turn bad.
• Inspections and Testing: Once the structure is built, it should be inspected by the lead rigger or an engineer before anyone from the public sets foot on it. In some cases, local officials (fire marshal, building inspectors) may also need to sign off. Use a checklist to verify all bolts are in place, all braces secured, railings firm, and no pieces are loose. It can be wise to do a controlled “load test” – for example, have staff members walk the platform and even simulate crowd movement to see if anything shifts or creaks excessively. During the festival, have staff keep an eye on the structure periodically (especially after large crowds have been up there or after any notable weather event). Document these inspections for liability purposes. As the saying goes in event safety, plan for the worst and mitigate risks proactively. Remember, if a temporary structure were to fail in a crowded space, the results could be catastrophic. It’s far better to over-engineer and over-inspect than to risk even a minor accident.
• Emergency Egress: Consider how people would get off the VIP platform quickly in an emergency. The structure should ideally have at least two separate stairways or exits if the capacity is large. Having multiple exits means people can disperse faster without bottlenecking. Keep exit routes on the platform itself clear (no storage of equipment or furniture in front of stairs). Mark the steps or exit paths with lighting for nighttime visibility. Train the security or VIP staff on emergency procedures – for instance, how to calmly but quickly evacuate VIPs from the deck if there’s a sudden storm or if someone needs medical help, etc. Since VIPs might include older guests or those less able to move quickly, staff assistance is important during any evacuation.

A sobering example of why these safety measures matter: at a 2012 concert in Sweden, an overloaded VIP platform collapsed during a popular DJ’s performance, sending people tumbling from a 13-foot height and injuring around 20 fans (tonedeaf.thebrag.com) (tonedeaf.thebrag.com). Investigations indicated the platform, built by an external supplier, failed under the excitement and movement of the crowd. Such incidents underscore that premium structures must adhere to the highest safety standards – no exception. Reputable scaffolding firms and event infrastructure companies will always prioritize safety, but it’s up to the festival producer to ensure those standards are being met and not to cut corners due to budget or time.

VIP Amenities: Comfort and Luxury on the Deck

Once safety and structural integrity are addressed, the next focus is making the VIP platform truly feel VIP. Simply raising people above ground won’t impress them for long if the environment is bare or uncomfortable. Consider the following to elevate the comfort and luxury factor:

• Shade and Weather Protection: Most VIP decks benefit from some covered areas. Direct sun can be brutal, and a sudden rain shower shouldn’t soak your highest-paying guests. Options include a large canopy tent covering the platform, smaller shade sails, or even parasols and umbrellas if wind isn’t a concern. If using a tent or canopy, ensure it’s securely attached to the structure and is flame-retardant (meeting safety codes for tents). Shade not only keeps VIPs comfortable but also reduces the risk of dehydration or heat exhaustion on hot days. In cooler weather, you might consider patio heaters (if safe to use on the structure and allowed by fire codes) to keep the area cozy.
• Exclusive Bar and Food Service: A major perk of VIP areas is access to premium food and drink without long lines. On a VIP deck, consider having a dedicated bar serving cocktails, beer, wine, and specialty beverages quickly. Depending on the size of the platform, you might set up a small bar station on the deck itself, or provide cocktail service (servers taking orders). This means planning for a power source (for fridges or blenders) and possibly water if doing any mixology. If space is limited up top, place the main bar just below or beside the platform, exclusively for VIP, and have servers or a small stair hatch for drinks to be passed up. Likewise, consider appetizer or snack service: passing hors d’oeuvres or having a small buffet in a corner (make sure it doesn’t block exits or crowd flow on the deck). High-end touches like a welcome cocktail or a tasting event for VIPs on the platform can make the experience memorable.
• Comfortable Seating and Furnishings: Unlike the general admission area where people mostly stand, VIPs often expect a place to sit and relax. Outfit the viewing platform with some seating options – but do so wisely given the limited space and weight. Options include lounge sofas, sturdy outdoor furniture, or bar-height stools along the back or sides of the deck (so seated people don’t block the view of those standing at the front rail). If using sofas or cushioned chairs, choose ones that are designed for outdoor use and can handle a bit of weather or at least are easy to wipe down. Arrange furniture in a way that some guests can sit and chat away from the front edge, while others can stand at the railing to watch the show. Furniture placement should also account for safety: nothing should be so close to the edge that it could be used as a step up or could accidentally fall over the railing. Secure furniture if possible, especially if winds are a factor (for instance, tie down or remove lightweight chairs on a windy day to prevent them from toppling off the side).
• Aesthetics and Decor: VIPs appreciate an environment that feels curated and special. Decorate the platform with style – think potted plants, festival branding, or creative theming that matches the event. For instance, at a tropical-themed festival, the VIP deck might have tiki-style decor, bamboo lattice railings, and palm leaf umbrellas. Lighting is also crucial: add ambient lighting like LED string lights, lanterns, or chic light fixtures so the area looks inviting at night (and VIPs can see their drinks!). Just ensure any lighting doesn’t blind the view of the stage or distract from the main event. Branded backdrops or step-and-repeat walls can provide VIPs a photo-op spot on the deck, which also doubles as marketing if those photos circulate on social media.
• Exclusive Amenities: Think about extras that only the VIP deck guests get. This could include access to premium restrooms (install VIP-only nicer portable restrooms nearby, or even trailer restrooms with A/C and running water, connected via a ground path from the deck). Perhaps VIPs get freebies like branded festival merch or comfortable earplugs handed out on the deck. Some festivals have offered chair massages, phone charging stations, or even a dedicated Wi-Fi hotspot for VIP areas. The key is to deliver a convenience or luxury that general admission doesn’t have. When planning amenities, also plan the logistics: How will supplies get up to the deck? Is there a staff member assigned to keep the area clean, pick up trash, and restock items? VIPs paying top dollar will expect a tidy space and prompt service.

It’s worth noting that VIP platforms may host special guests like artists’ family members, industry professionals, or festival partners. Ensuring their comfort can have intangible benefits (like goodwill and future business deals). At the same time, everyday VIP ticket buyers will talk about their experience to others – a comfortable, pampered VIP on a safe viewing platform is likely to become a returning customer and an ambassador for your festival’s quality.

Site Integration and Layout

A VIP deck should be an integrated part of the festival site, not an afterthought. Poor placement or integration can negate the benefits or even create new problems. When choosing where and how to install the VIP platform, consider:

• Vantage Point: The whole purpose is a great view. Ensure the platform is positioned with a clear line-of-sight to the main stage (or whatever attraction VIPs are meant to see). Often, VIP platforms are located to the side of the Front of House (sound & lighting mix position) or to one side of the stage. This avoids putting VIPs too far back (which would happen if they were behind the general crowd). Angling the platform slightly toward the stage can improve sightlines. If there are multiple stages or attractions, you might even have multiple VIP platforms (one per stage) or a roaming VIP viewing area.
• Minimal Obstruction: While VIPs get a great view, you should not completely ruin the view for non-VIPs behind or nearby. A tall platform in the middle of a crowd can create a big blind spot for those behind it. To avoid resentment from general admission attendees, position VIP decks at the edges of viewing areas or consider a see-through railing material (like plexiglass) in front so sightlines are less blocked (depending on height). Also factor in big video screens on stages: you don’t want the VIP stand to block those either.
• Access and Egress Pathways: Plan how VIP guests will get to the platform. Ideally, the VIP section has its own entrance into the festival or a clearly marked path separate from the densest crowds. Some festivals create a secure pathway from a VIP gate or lounge area over to the VIP deck. This prevents VIPs from having to push through the main crowd to reach their special area (which can be uncomfortable and also hard for security to manage). If the viewing platform is within the main arena, use barriers and signage to guide VIPs to it. The base of the platform should also be fenced or draped, not only to hide any unsightly scaffolding from view, but to keep non-VIPs from trying to climb up. Always station a staff member or security guard at the stairs to check wristbands or credentials.
• Proximity to Amenities: Make sure VIPs don’t have to go far for basics like restrooms or first aid. If the VIP deck is separate from the main VIP lounge (if your festival has one), consider placing portable restrooms specifically for VIP near the platform’s base. Also, think about nearby emergency exits and medical access: in case a VIP feels unwell or there’s an injury, can staff easily get a stretcher or wheelchair to the platform and evacuate that person? The platform’s location should allow some access for emergency personnel (maybe via the same VIP path or an adjacent service road). Coordinate with your site operations or safety team on this during the layout planning.
• Visual and Structural Integration: The VIP deck should look like it belongs. Dress the exterior with printed scrim (mesh banners) or decor if possible, especially if it’s a plain scaffolding skeleton that audiences can see. This not only makes it look better but also can provide branding opportunities (festival logos, sponsor branding for the VIP area, etc.). Integration also means getting the structure to work with other site elements: for example, ensuring the lighting towers or speaker stacks aren’t blocked, and that the platform doesn’t interfere with overhead lighting trusses or pyrotechnic safety zones. It should also not impede any camera lines if the event is being filmed. Engage the production team to confirm the platform’s placement doesn’t conflict with show production.
• Noise Considerations: If your platform is near the stage or speakers, it will be loud (which VIPs expect when watching the show). But if it’s far (like by FOH), consider adding a local audio feed (speakers) so VIPs still hear well. On the flip side, if VIP decks are elevated, sometimes they can receive a lot of sound bleed from other stages (at multi-stage festivals) or even be too close to a speaker causing discomfort. Work with the audio team to calibrate sound near the VIP area, possibly providing a slightly adjusted audio mix or earplugs. You want VIPs to have a great aural experience as well as visual.
• Safety Integration: Ensure the VIP structure doesn’t hinder overall festival crowd safety. It shouldn’t block an evacuation route for the main crowd, for instance. If it’s near a stage, make sure it’s outside of any areas where crowd surges might occur. Many festivals place VIP areas to the sides, which naturally keeps them out of the densest crowd crush points. This is good for VIP comfort and safety, but double-check any fencing and layout doesn’t accidentally create a pinch point in the general audience flow. Use experienced crowd managers to assess the positioning before the event.

Budgeting and ROI Considerations

From a financial perspective, VIP platforms are a significant investment. It’s important for producers to budget carefully and also leverage the structure to maximize returns:

• Cost Factors: The cost of a VIP deck includes the rental or purchase of the scaffolding/bleacher materials, labor for installation and teardown, engineering consulting fees (if any), transport of materials (trucking in scaffold, for example), and additional decor and amenities (tents, furniture, etc.). A rough estimate might run from a few thousand dollars for a simple small platform to tens of thousands for a large, elaborate two-story structure. Always get quotes from reputable event infrastructure companies well in advance. Also factor in the cost of any auxiliary needs like forklifts or cranes to build it, safety railings (if not included in scaffold kit), lighting, and so on. Don’t forget the staff costs: security at the entrance, bartenders or VIP hosts, and cleaning crew for that area. These all add up in the VIP budget.
• Sponsorship Opportunities: One way to offset costs is through sponsorship. A sponsor might underwrite the VIP deck in exchange for branding (“ VIP Lounge”) and hospitality access. If a sponsor is hosting guests, they might pay for an upgraded experience. Be sure any sponsor activation on the platform still adheres to safety (i.e., don’t let them overload it with heavy installations or too many people beyond what it’s built for). But do allow them to decorate within reason. For instance, a beer sponsor might brand the bar and provide custom furniture. This can enhance the vibe while easing the financial burden on the festival.
• VIP Ticket Pricing: Calculate how many VIP tickets you need to sell to break even on the platform. If the deck costs $20,000 to set up and each VIP ticket brings an extra $100 in profit (on top of GA price), you need 200 VIP ticket upgrades to cover it. Structure your pricing and capacity accordingly. Many festivals limit VIP tickets to ensure the area isn’t overcrowded – which is good for experience but also means you should price the tickets to make the economics work. If you can only host 300 VIPs comfortably, make sure the VIP ticket price (or VIP table packages, if you sell by group) justify the build cost and the extra services provided.
• Value Perception: Keep in mind that VIP guests expect a certain level of luxury because they paid more. Delivering a subpar VIP deck (for example, a tiny platform with a mediocre view or lackluster amenities) can actually harm your festival’s reputation. Those guests might not return the next year, and word-of-mouth could deter others. It’s better to invest appropriately in doing it well, or if budget is tight, scale down the VIP offering and be transparent about what’s included. Sometimes a smaller but very well-executed VIP area is better than an ambitious large VIP platform done cheaply. Always balance the cost vs. benefit: the structure should pay for itself through either direct revenue or indirectly through sponsor funding and improved attendee satisfaction.
• Insurance and Liability Costs: Note that having an elevated structure might affect your insurance. Check with your event insurance provider; you might need additional coverage or to meet certain safety criteria to be covered. The scaffolding or staging company often has their own insurance as well – verify that and get documentation. Budget any extra premium costs or safety measures required by insurers (they might, for example, insist on an on-site inspection or having an engineer sign-off, which could cost extra fees). These are non-negotiable costs for the sake of risk management.

Scaling VIP Decks: Small Festivals vs. Large Festivals

The needs of a small community festival and a massive international festival differ greatly, but both can employ VIP viewing platforms appropriately. Scale the solution to fit the event:

• Boutique & Small Festivals: If your festival has a few thousand attendees or less, a VIP platform might be more modest. You might not need a towering structure – a platform raising people just 3-5 feet (1-1.5 m) off the ground could be enough to give a sightline over a small crowd. This could even be a simple rented riser or stage deck with railings. The VIP area could be adjacent to the stage or slightly elevated by natural terrain (like atop a small slope). With a smaller VIP crowd, you can provide very personalized service, but you also likely have a tighter budget. Focus on the core comforts: shade, a place to sit, and easy access to drinks. Safety is still paramount – even a short fall off a short deck can injure someone – but the complexity might be lower (perhaps no need for multi-level scaffolding towers). Ensure the structure you use, even if small, is from a trusted supplier. Sometimes small events try DIY solutions (like building a deck from wood pallets); avoid that unless you have a certified builder and it truly meets safety standards. It’s often better to rent proper equipment than to jerry-rig something.
• Large Festivals: Major festivals with tens of thousands of attendees often have expansive VIP areas, and the viewing platforms become mini-venues of their own. Here you might consider multiple platforms – e.g., VIP viewing at the main stage and secondary viewing decks at other stages. The structures could be quite large, holding hundreds of people, and possibly multi-tiered (a ground level plus an upper deck for different VIP tiers such as regular VIP vs. “Super VIP” or sponsor guests). At this scale, invest in a professional production company or scaffolding firm to design and build it, complete with detailed CAD drawings and engineering certifications. Large festivals also attract high-end clientele and media, so the VIP section’s polish and safety need to withstand scrutiny. Expect higher costs for everything: more security staff, elaborate decor, possibly even an elevator or lift for ADA compliance if the deck is two stories (some big festivals install temporary elevators or ramps for disabled access to VIP platforms). Coordination is key – with so many moving parts in a large festival, the VIP platform team must work closely with stage managers, site ops, and security. Load in and tear down schedules could be tight; a big VIP structure might take days to build, so allocate that time in the production calendar. Despite the scale, don’t lose sight of details: a large VIP deck still needs each rail checked, each step lit, each lounge chair cleaned.
• Global Audience Considerations: For festivals drawing international visitors or a very diverse crowd, consider cultural expectations in VIP treatment. Some cultures expect a very high level of VIP pampering (e.g., personal attendants, luxury furnishings) if it’s billed as VIP, while others are happy just to have an exclusive view and a bar. Know your audience and tailor the VIP deck amenities accordingly. But never compromise on the universal expectation of safety. No matter the size, every guest assumes the structure they’re standing on is solid. The larger the festival, the more you might also coordinate with local authorities for structural inspections given recent incidents globally – being proactive here shows professionalism and care.

Lessons Learned and Real-World Tips

Drawing on years of festival production experience, here are some additional tips and cautionary lessons regarding VIP decks:

• Early Coordination: Always loop in your site operations team and production designers early when deciding to build a VIP platform. It’s much easier to allocate space and structural support for it from the get-go than to squeeze it in last-minute. Early planning also helps identify the best viewing angle and ensures other departments (like audio/visual or pyro technicians) accommodate the structure in their designs.
• Vendor Vetting: Choose experienced vendors for any scaffolding or staging. Ask for references or examples of other events where they built viewing platforms. Vet their safety record. It’s perfectly fine to ask a potential scaffolding contractor, “Have you built public viewing structures for events before, and can you show proof of their safety certifications?” A reliable vendor will be glad to share this. If a quote seems too cheap to be true, that could be a red flag that the company cuts corners. On the other hand, some top-tier staging companies might charge a premium; weigh the cost against your peace of mind and the quality they deliver.
• Communication with VIP Guests: In your VIP orientation or information (like an email to VIP ticket buyers or signage at the event), mention the existence of the VIP deck and any rules nicely. For example, if there’s a capacity limit or certain times it’s open, let them know. If minors aren’t allowed on the platform due to alcohol rules or safety, make that clear. It’s better to set expectations – e.g., “VIP Platform occupancy is limited for comfort and safety; at peak times you may be asked to wait briefly before accessing” – than to deal with upset VIPs on show day. Usually, if you’ve designed it big enough this won’t be an issue, but communication helps in case you need to control the flow.
• ADA Accessibility: Don’t forget about guests with disabilities. If your VIP area comes with a platform, try to make it accessible. This might mean a ramp system (which requires space and a gentle slope) or at least having a ground-level viewing area as an alternative for VIPs who use wheelchairs. It’s not only about legal requirements in many regions, but also about inclusion. For instance, if a VIP platform is up a flight of stairs with no alternative, a VIP guest who can’t climb would feel particularly excluded. Some festivals provide an ADA viewing platform separate from VIP, but if a disabled guest has paid for VIP, you should accommodate them in VIP viewing too. This could be as simple as allowing a wheelchair user and a companion to access a controlled ground-level VIP spot right in front of the platform or at the stage wing.
• Failure Scenarios – Be Prepared: Conduct a brief risk assessment specifically for the VIP structure. Ask “What if something goes wrong?” scenarios. What if one of the legs starts sinking? What if a railing comes loose during the show? Who do staff report to, and how do you fix it quickly? You might have a capable site crew on standby with tools and a radio communication plan. Also, plan for crowd behavior: sometimes, non-VIPs will try to sneak in or even climb the structure from the outside – ensure security is vigilant. Consider worst-case scenarios like an evacuation: practice or at least mentally walk through evacuating that platform if you had to clear the whole festival site quickly (for weather or other emergency). This often reveals small things, like needing an additional staircase, or a need for emergency lighting, etc. It’s not paranoid – it’s preparedness.
• Post-Event Evaluation: After the festival, gather feedback on the VIP deck. Talk to your VIP guests or send a survey. Did they love the view and the comfort? Were there complaints about lines at the bar up there, or about crowding? Also debrief with your crew: did the structure hold up well? Any issues during teardown? Any sections that showed wear or needed repair? This information is gold for future planning. Maybe you’ll find you can expand the deck next year, or that you should reduce capacity for comfort, or that adding a second staircase made a huge difference. Continuous improvement will keep your VIP experience top-notch.

Key Takeaways

• Prioritize Safety: Treat VIP decks as you would any permanent structure – get professional engineering, follow weight load limits, install secure railings, and inspect everything. The safety of an elevated platform is non-negotiable, as failures can be catastrophic.
• Choose the Right Structure: Decide between scaffolding systems, bleacher-style stands, or other modular solutions based on your festival’s needs, size, and terrain. Each has pros and cons in flexibility, cost, and installation time.
• Plan for Weather: Design VIP platforms with weather in mind – anchor against wind, provide shade for sun, use non-slip surfaces for rain, and have a protocol to close or evacuate the deck in extreme conditions.
• Enhance the VIP Experience: Add value with VIP amenities like shade cover, dedicated bars, comfortable seating, and exclusive decor. A VIP platform should offer comfort and luxury, not just a better view.
• Integrate with the Festival Layout: Place VIP decks thoughtfully so VIPs get great views without blocking sightlines for others. Ensure easy access for VIPs and keep the structure clear of crowd flow or emergency paths.
• Scale Appropriately: Design the VIP viewing area to match your crowd size – from small risers at intimate festivals to multi-level platforms at mega-events – and always align with budget and demand.
• Budget and ROI: Account for all costs (materials, labor, decor, staff) and offset them through VIP ticket sales or sponsorship. Make sure the investment in the VIP deck pays off in revenue or brand value, and don’t skimp to the point of harming the VIP experience.
• Learn and Adapt: Use real-world lessons and feedback. Successes (like a smoothly run VIP bar) and failures (like an overcrowding issue) are both valuable for improving future VIP platforms. Each festival is a learning opportunity to refine safety and service on these premium structures.