1. Home
  2. Promoter Blog
  3. Festival Production
  4. Operations and On-Site Management
All Festival Production Americana Festivals Artist Relations & Hospitality Attendee Experience and Services Audience Targeting and Experience Design Beer Festivals Boutique Festivals Budgeting and Finance Case Studies Concept and Vision Contingency & Risk Management Country Music Festivals Crew & Team Management Cultural Festivals Destination Festivals Drum 'n' Bass, Dubstep and Bass Music Festivals Electronic Music Festivals Family-Friendly Festivals Festival Formats & Venues Festival Sponsorship Strategies Festival Technology and Innovation Film Festivals Folk Festivals Food & Beverage Food Festivals Infrastructure & Utilities Inner-City Festivals International Planning Considerations International Production & Global Logistics Large-Scale Festivals Large?Scale Festivals Legal, Contracts & Licensing Marketing and Promotion Merch Multi-Genre & Multi-Stage Festivals Multi-Year Growth and Festival Evolution Operations and On-Site Management Operations, People & Safety Permitting & Local Relations Planning and Project Management Post-Event Evaluation and Next Steps Programming & Scheduling Reggae Festivals Remote Location Festivals Risk Management and Safety Planning Rock & Metal Festivals Safety & Emergency Planning Site Planning & Layout Specialized Festival Types and Niches Strategy & Positioning Summer Festivals Sustainability & Community Impact Sustainability and Community Impact Sustainability and Waste Management Talent Booking and Lineup Curation Technical Production (Staging, Sound, Lighting, AV) Temporary Structures Ticketing and Admissions Timeline & Project Management Transportation & Parking Vendor & On-Site Logistics Venue and Site Planning Wine Festivals Winter Festivals
Festival Emergency Procedures Drill: When Something Goes Wrong

Festival Emergency Procedures Drill: When Something Goes Wrong

Emergencies at festivals are rare, but when they do happen, they demand a swift and organized response. Festivals are essentially temporary cities filled with excited crowds, elaborate stages, and countless moving parts. A veteran festival organizer knows that preparing for worst-case scenarios before they happen is not paranoid—it’s essential. In the high-stakes environment of live

Keeping Festival Schedules Flexible: Dealing with Delays or Changes

Keeping Festival Schedules Flexible: Dealing with Delays or Changes

No matter how meticulously a festival schedule is planned, unexpected delays and changes are almost inevitable. A lightning storm may force a temporary halt, a headline artist might arrive late or cancel at the last minute, or a major technical glitch could knock a stage offline. Flexibility is the festival producer’s best friend when things

Festival Sanitation and Facility Maintenance: Keeping Your Event Clean and Hygienic

Festival Sanitation and Facility Maintenance: Keeping Your Event Clean and Hygienic

Why Cleanliness Matters Every experienced festival organizer knows that a clean environment can make or break the attendee experience. One survey found that over 60% of festival-goers were annoyed by dirty or insufficient toilets, making it the number-one complaint at events – far more common than issues like bad Wi-Fi or other minor gripes, according

Audio, Lighting, and Tech Maintenance During the Festival

Audio, Lighting, and Tech Maintenance During the Festival

A successful festival runs on more than just great performances – it’s kept alive by an invisible army of technical crew ensuring sound, lighting, video, and other systems work flawlessly throughout the event. During showtime, these specialized teams operate in high gear, tweaking levels, fixing issues on the fly, and doing everything possible to keep

Festival Stage Management and Production Cues: Keeping the Show on Track Backstage

Festival Stage Management and Production Cues: Keeping the Show on Track Backstage

As the crowd cheers and the next band’s intro music starts to roll, most festival-goers are oblivious to the intense coordination happening just offstage. Behind every seamless set and smooth transition is a Stage Manager orchestrating it all in real time. Stage management and production cues are the backbone of a festival’s on-stage execution. This

Festival Lost and Found Management – A Straightforward but Vital Operational Aspect

Festival Lost and Found Management – A Straightforward but Vital Operational Aspect

Lost and Found Management at Festivals: It May Be Straightforward, But It’s Vital Every festival, whether a local food fair or a massive music extravaganza, experiences lost items. Lost and Found management might seem like a straightforward operational detail, but it plays a crucial role in attendee satisfaction and the festival’s reputation. When attendees know

Festival Medical and First Aid Operations: Ensuring On-Site Safety

Festival Medical and First Aid Operations: Ensuring On-Site Safety

When thousands of people gather for a festival, robust medical and first aid operations become as critical as the stages and performers. Every experienced festival organizer knows that providing on-site medical services can save lives and prevent minor issues from becoming major crises. By treating attendees on the spot, festivals not only care for their

Security and Incident Response During the Festival

Security and Incident Response During the Festival

As the festival gates open and music echoes across the grounds, a well-coordinated security operation quietly works behind the scenes to keep everyone safe. Festival sites can be as bustling as small cities, and maintaining order requires careful planning, clear communication, and quick responses. Security and incident response during live festival hours is all about

Festival Volunteer Coordination On-Site: Check-In, Training, and Shifts

Festival Volunteer Coordination On-Site: Check-In, Training, and Shifts

Introduction Volunteers are the lifeblood of many festivals. Managing a team of enthusiastic volunteer helpers on the festival grounds requires planning, patience, and a people-first approach. A well-coordinated volunteer crew can elevate the entire event, ensuring operations run smoothly while keeping the festival’s spirit alive. Whether it’s a small community food fair with twenty volunteers

Radio Etiquette and Communication Devices for Festival Staff

Radio Etiquette and Communication Devices for Festival Staff

Effective communication is the backbone of any successful festival. Whether coordinating a small boutique food fair or a massive music festival with hundreds of staff members, two-way radios (walkie-talkies) and other communication devices serve as the lifeline that keeps everyone connected. Clear, disciplined radio communication ensures that security, operations, medical teams, and all other departments