Give Every Act What You Agreed and Keep Asks for More in Check

Set Allowances From the Offer in One Click

The deal already says what the act gets. On their advance, select Use these numbers and the guest list places, hotel rooms, nights, meals and drinks come straight from the accepted offer, each marked as coming from it. Change any number, or leave one empty for no limit, and see what is used and what is left beside each.

• Use these numbers: every allowance taken from the accepted offer
• Used and left: what the act has taken against what they are allowed
• Meals and drinks: a number for each person each day

• Set each performer's guest list, hotel and meal allowances for your event

Keep One Travel Party for Every Team

Add each person travelling with the act with their role, contact details, dietary needs, room and arrival and departure times, or paste the list straight from the tour manager's email and check who it found. The passes, the hotel's rooming list, pickups and the kitchen's dietary count all take their names from this one list, and it warns you when it needs more rooms than the act is allowed.

• Travel party: people, rooms shared and dietary needs for each act
• Paste a list: names from an email, checked before anyone is added
• Room warning: a clear line when the list needs more rooms than allowed

Show the Tour Manager What They Are Allowed

Their advance link shows What you are allowed, with what is left of each allowance and Ask for more beside it, and Who is travelling, which they fill in themselves. They cannot add more guest list names or a bigger party than the rooms allow, so the limits hold without anyone policing them. They can also invite a teammate, such as their production manager, to fill in the parts you let them.

• What you are allowed: every allowance with what is left, on their own link
• Ask for more: a request with their reason, sent to you
• Invite a teammate: their own link for the parts the tour manager chooses

Approve or Decline Every Ask With a Reason

Each ask for more shows under Asks for more with what they want and why. Approve it and the allowance goes up straight away, or say no and enter a reason the act reads on their link. When an approval rule covers these asks, the ask goes to the person it names, so a guest list request never waits on the wrong desk.

• Approve: the allowance rises by exactly what they asked for
• Say no: your reason shown on the act's advance link
• Approval rules: asks routed to the approver you chose

Let the Guest List and Drinks Follow the Allowance

Guest list places are the act's guest list pass group in Accreditation, so changing the number on the advance changes it there too. On the day, when the meal desk scans a pass from the act's travel party, the card shows their drinks for today and your team gives each one against the allowance.

• Guest list passes: the pass group follows the allowance
• Drinks today: each drink given against the act's allowance at the desk

• Give Crew, Artists, Traders and Press the Right Access
• Give crew meals at your event meal desk