Measure Your Event's Footprint and Make Next Year Greener

See What Each Waste Stream Adds Up To

Your report totals your waste by stream, so you know how much went to general waste, how much was recycled and which streams to work on next. When your council, your landowner or a sponsor asks what your event produced, the figures are ready for them.

Seeing the streams side by side is what turns waste from a line on the contractor's invoice into something your team can improve. The stream that is larger than you expected is where the next change, such as more recycling points or a reusable cup scheme, pays off.

• Waste by stream: what each waste stream adds up to
• Totals for the event: ready when your council or sponsors ask

Count the Fuel Your Generators Burned

Your generator fuel goes into the same report, so the power behind your stages, bars, traders and campsites is part of your footprint. It is also a number your production team can change.

Your power crew keeps a fuel log as they refuel each generator on their rounds, with an alert before a generator runs low. Seeing your fuel beside your waste and travel helps you decide whether a smaller generator, a mains connection or a battery for the quieter areas is worth planning for next year.

• Generator fuel: the fuel your site used
• Part of your footprint: beside your waste and travel

• Keep the Power On, the Effects Safe and Every Team Online

Estimate Your Audience's Travel Emissions

Audience travel is often the largest part of an event's footprint and the hardest to measure. Your report estimates your audience's travel emissions from the postcodes your buyers give, so you see the impact of where your crowd comes from without surveying anyone.

The same buyer addresses already show which cities and countries your audience orders from in the Geographics report, across all your events or for one series, venue or city. Put the two side by side and you can see where a shuttle from one city, a car-share push or a rail partnership would cut the most travel.

Ask Fai where your buyers are based across the brand or for a group of events, and she finds the matching series, venue or city before she reads the report, so a question you would otherwise take to a spreadsheet takes a sentence.

• From buyer postcodes: where your audience travels from
• Travel emissions: an estimate for your whole audience
• Geographics: the cities and countries your buyers order from

• See where your event audiences are strongest

Share a Public Summary With Your Audience

Publish a public summary of your report, so your audience, sponsors and partners see what your event did. A clear summary shows the work your team put in and gives fans who care about it one more reason to choose your event again.

Sponsors increasingly ask for these figures before they renew, and councils and landowners ask for them before the next licence or the next lease. A summary you can point them to saves you rebuilding the same document every year, and keeps what you tell your audience and what you tell your partners the same.

• Public summary: what your event did, shared openly
• For sponsors and partners: the figures they ask you for

Turn Fai's Suggestions Into Next Year's Plan

Fai reads your report and suggests changes for next year. You choose the ones you agree with, and your next edition starts with a plan rather than a good intention.

Fai suggests and you decide, the same way she works everywhere else in your dashboard. Put the changes you choose on next year's event as tasks, beside the improvements your attendees asked for, so a greener event is on your team's list from the first planning meeting.

• Fai's suggestions: changes to make next year
• Your choice: the changes you agree with go on your plan

Hear What Your Attendees Thought the Morning After

Email everyone who checked in a short survey the morning after the event, in their own language and with their own link. The standard survey already asks for an overall rating, how likely people are to recommend you and what to improve, and you can change the questions before it goes out, such as asking how people travelled or what they thought of the recycling points.

Read the answers as they come in, with your recommend score beside last year's, each stage, act and trader's rating, and the themes Fai finds in the comments with real quotes. Fai sets up and schedules the survey for you when you ask, and she always asks before scheduling, because it emails your attendees.

• Survey the morning after: in each attendee's own language
• Your own questions: changed before the survey goes out
• Themes from Fai: what people said, with real quotes

• Ask attendees for feedback after your event

Start the Next Edition With This Year's Lessons

Add the top things to improve from your feedback as tasks on next year's event in one step. The changes you choose from your sustainability report go on the same plan, so everything you learned this year is waiting for your team when the next edition starts.

When you start next year's event from this one, you choose what to bring across: stages, accreditation zones and pass types, the site map, the radio plan, the kit list, dressing rooms, arrival times, hotel blocks and the budget plan with nothing spent. People, bookings, answers and money spent are never copied, and copying only adds what is missing, so running it again never doubles anything.

The tasks from your feedback and your sustainability report sit on the event your team opens first. Nobody has to find last year's debrief notes in a shared drive, and the reusable parts of this year's setup, from the site map to the kit list, are ready to improve.

• Add as tasks: the improvements you choose, in one step
• On the next edition: waiting when your team starts planning

• Plan next year's event from your attendee feedback
• Learn From This Year and Start Next Year Already Set Up