Measure your event's footprint and share it with sponsors

See what each waste stream adds up to

Your report totals your waste by stream. You know how much went to general waste, how much was recycled and which streams to work on next. When your council, your landowner or a sponsor asks what your event produced, you have the figures ready.

With the streams side by side, waste stops being a line on the contractor's invoice and becomes something your team can improve. The next change pays off on the stream that is larger than you expected. That might mean more recycling points or a reusable cup scheme.

• Waste by stream: what each waste stream adds up to
• Totals for the event: ready when your council or sponsors ask

Count the fuel your generators burned

Your generator fuel goes into the same report, so the power behind your stages, bars, traders and campsites counts in your footprint. It is also a number your production team can bring down.

Your power crew keeps a fuel log as they refuel each generator on their rounds, with an alert before a generator runs low. With your fuel beside your waste and travel, you can decide what to plan for next year. That might be a smaller generator, a mains connection or a battery for the quieter areas.

• Generator fuel: the fuel your site used
• Part of your footprint: beside your waste and travel

• Keep the power on, effects safe and every team online

Estimate your audience's travel emissions

Audience travel is often the largest part of an event's footprint and the hardest to measure. Your report estimates your audience's travel emissions from the postcodes your buyers give. You see the impact of where your crowd comes from without surveying anyone.

The same buyer addresses already show in the Geographics report which cities and countries your audience orders from. You can see it across all your events or for one series, venue or city. Put the two side by side. You see where a shuttle from one city, a car-share push or a rail partnership would cut the most travel.

Ask Fai where your buyers are based across the brand or for a group of events. She finds the matching series, venue or city and checks the report for you. A question you would otherwise take to a spreadsheet takes one sentence.

• From buyer postcodes: where your audience travels from
• Travel emissions: an estimate for your whole audience
• Geographics: the cities and countries your buyers order from

• See where your event audiences are strongest

Share a public summary with your audience

Publish a public summary of your report, so your audience, sponsors and partners see what your event did. A clear summary shows the work your team put in. It gives fans who care one more reason to choose your event again.

Sponsors increasingly ask for these figures before they renew. Councils and landowners ask for them before the next licence or lease. A summary you can point them to saves you rebuilding the same document each year. What you tell your audience and what you tell your partners stays the same.

• Public summary: what your event did, shared openly
• For sponsors and partners: the figures they ask you for

Turn Fai's suggestions into next year's plan

Fai looks at your report and suggests changes for next year. You choose the ones you agree with, and your next edition starts with a plan rather than a good intention.

Fai suggests and you decide, just as everywhere else in your dashboard. Put the changes you choose on next year's event as tasks, beside the improvements your attendees asked for. A greener event is on your team's list from the first planning meeting.

• Fai's suggestions: changes to make next year
• Your choice: the changes you agree with go on your plan

Hear what your attendees thought the morning after

Email a short survey to everyone who checked in, the morning after the event, in their own language and with their own link. The standard survey asks for an overall rating, how likely people are to recommend you and what to improve. You can change the questions before it goes out, such as asking how people travelled or what they thought of the recycling points.

See the answers as they come in, with your recommend score beside last year's and a rating for each stage, act and trader. Fai picks out the themes in the comments, with quotes in people's own words. When you ask, Fai sets up and schedules the survey for you. She always asks before scheduling, because it emails your attendees.

• Survey the morning after: in each attendee's own language
• Your own questions: changed before the survey goes out
• Themes from Fai: what people said, in their own words

• Ask attendees for feedback after your event

Start the next edition with this year's lessons

Add the top things to improve from your feedback as tasks on next year's event in one step. The changes you choose from your sustainability report go on the same plan. Everything you learned this year is waiting for your team when the next edition starts.

When you start next year's event from this one, you choose what to bring across. That can be stages, accreditation zones and pass types, the site map, the radio plan and the kit list. It can also be dressing rooms, arrival times, hotel blocks and the budget plan with no actual costs. People, bookings, answers and actual costs are never copied. Copying only adds what is missing, so running it again never doubles anything.

The tasks from your feedback and your sustainability report sit on the event your team opens first. Nobody has to dig last year's debrief notes out of a shared drive. The reusable parts of this year's setup, from the site map to the kit list, are ready to improve.

• Add as tasks: the improvements you choose, in one step
• On the next edition: waiting when your team starts planning

• Plan next year's event from your attendee feedback
• Learn from this edition and start the next one sooner