Get your event contracts drafted, checked and signed

Draft each contract from the deal you already agreed

Nobody on your team retypes a fee or a date. Choose who the contract is with: an accepted offer, a performer or speaker, an approved trader, a supplier, a crew member or someone else. Pick the person or deal, and Fai fills in the fee, dates, venue and terms from it. The contract starts from your own template for that kind of agreement, and you check everything before it goes.

A music event drafts performance agreements, and a conference drafts speaker agreements. A food festival drafts trader agreements, and a production team drafts supplier and crew agreements. Your own contract templates hold your usual terms. If you have none yet, plain-English starters for performance, speaker, trader, supplier and crew agreements give you a place to begin.

• From your deals: an offer, a booking, a trader, a supplier or a crew member
• Filled in by Fai: fee, dates, venue and terms from the deal you pick
• Your contract templates: your usual terms, with starters to make your own

• Hold and challenge dates, and price offers from past fees

Spot unusual wording and risky clauses before anyone signs

Fai compares each draft with your usual terms and lists each clause that is new, worded differently or missing. Nothing slips in unseen. She also flags clauses that carry risk for your event, such as a radius clause, a cancellation term or an exclusivity line. You see the clause and why it needs a look, so your lawyer starts from the terms that matter.

Anything still unknown waits under Fill in before sending, such as a set time or a balance date. You cannot send the contract until you fill it in or remove its clause. Change the wording only where this deal is different. See it as they will shows the finished agreement exactly as the other side gets it.

Your lawyer and your team decide each term. Fai points out what to question and why, and the contract changes only when you change it.

• Compared with your usual terms: new, reworded and missing clauses named
• Risky clauses: radius, cancellation and exclusivity, with the reason
• Fill in before sending: each detail the agreement still needs
• See it as they will: the finished agreement before it goes

Get it signed on any phone without an account

Send the contract by email with a note above the link. The other side opens it, ticks to agree and signs by entering their name, on a phone or a computer. A performer also finds it on their advance page, and their agent or manager can sign on their behalf. If something is not right, they tell you what to change and the contract shows as declined, so you know where it stands.

You can send a reminder with a fresh link to the same agreement. When a contract has waited a while, Fai suggests the reminder on Today for you to approve. The agreement is locked once you send it, so what they sign is exactly what you sent.

• Send for signature: one email with a link and your note
• Signed by name: no account to make before signing
• On their behalf: an agent or manager signs for the act
• Reminders: a new link, or Fai's suggestion on Today

• Send your event contracts and get them signed online

Countersign and keep a record both sides trust

When the contract is ready for your signature, sign it the same way, and both of you get the signed copy by email. Each signature carries the name, the time, the IP address and the browser. The contract's history shows each step from draft to signed by both, so you never dig through an inbox to find who agreed what.

Deals change after the paperwork goes out, and your record stays intact. To change a contract you sent or that came back declined, make a new version, and nobody can sign the old one. Add an amendment to a signed contract, or a termination agreement to end it early, and the signed contract stays exactly as it was. A cancelled contract stays on record with your reason.

• Signed by both: the signed copy emailed to each side
• Signature record: name, time, IP address and browser
• Amendments and new versions: changes that never touch what was signed

Send one agreement to your whole line-up at once

A festival with a full line-up, or a market with a field of traders, needs one agreement for all of them. Each copy has its own name, fee and dates. Choose performers and speakers, traders or suppliers, tick the people and pick one template. Each contract fills in from that person's own booking or details, with their fee in its own currency.

You see each contract before anything is made, with the person, their fee and anything missing. A person with no email address stays as a draft for you to finish. So does a contract that still needs details such as a set time. People who already have a contract start unticked. Approve once and each ready contract goes out in your name, with your own subject and message if you add them. A second tap never sends a contract twice.

You carry on working while the contracts go out. Each batch lists each person as sent, kept as a draft, may not have arrived or not made, with the reason. Try again sends the same template to the people a batch missed.

• Send several: performers and speakers, traders or suppliers
• Each contract checked: person, fee and anything missing
• Contracts made together: each person's result and the reason

• Send contracts to many performers, traders or suppliers for your event at once
• Fill your pitches with traders who pay and arrive ready

Check an agent's own contract against your offer

For each act you book, the agent sends their own contract, a deposit invoice and a rider or two, spread across weeks of email. Fai finds each file in the mailboxes connected to your brand and tells you what it is. She sets their contract beside your offer in plain words. You see the fee, the deposit and its due date, the balance date, the show date, the set length and the cancellation terms. Each one is marked Matches or Different.

Ask the agent to fix a difference before you sign. Then upload the countersigned copy, and the offer shows as contracted. If a file came another way, add it in one step and Fai works out what it is. Confirm each file, change what it is or set it aside, and only the files you confirm are used. When the agent sends a new version, it replaces the earlier one and shows what changed, and you keep the earlier one.

Each act shows one next step, such as countersigning their contract, until it says All done. A festival with forty acts knows exactly whose paperwork is still open.

• Found in your mailbox: the files each act's agent sends
• Compared with your offer: fee, deposit, due dates, show date, set length and cancellation
• Next step for each act: what to do next, until the act is all done

• Handle the contract, invoice and riders an artist's agent sends for your event

Pay agent invoices and advance riders without retyping them

Fai picks out what the agent's invoice is for, the amount and currency, the due date, the invoice number and who to pay. Add it to payments due, and the act's deposit, balance or fee takes those details. Your budget and the show's settlement then show the same figure. Send a confirmed technical or hospitality rider to the act's advance, and each part waits there as an answer for you to accept.

A deposit invoice shows on the fee you already owe, so you never count it twice. A newer invoice for the same payment replaces the earlier one. A newer rider shows what changed from the last one before you send it again. Your production team works from what the act asked for this year. If the agreed terms differ from the act's booking, put them on the booking and its history keeps the old values.

• Picked out by Fai: amount, due date, invoice number and who to pay
• Add to payments due: the deposit, balance or fee with the invoice's details
• Send to the advance: each part of the rider as an answer to accept

• Advance your acts without chasing email threads
• Pay on time and settle each show line by line

Give each performer, trader and crew member their own pack

Make one pack for each kind of contact, such as performers, traders, crew or suppliers. Send it to all of them in one step. Each person opens their own pack from a private link with no account. They see your site rules and map beside their own day sheet, their contract with its status and signed copy, and their rider.

Each person gets an email from you with their own link and no attachments. You see a list of the people without an email address. Share their link in a message app, or let them scan its QR code at the gate. If you change a day sheet or a contract later, each pack shows the new version the next time the person opens it. Nobody needs a second email.

Who got the pack shows each person as sent, may not have arrived or not sent, and when they opened it. Send again goes only to the people who may not have it. If a link ends up with the wrong person, you can stop it at once.

• Common packs: performer, trader, crew and supplier packs to start from
• No sign-in: their own pack from their own link
• Who got the pack: sent, opened and may not have arrived
• Link or QR code: for the person who never opens email

• Send event document packs to your performers, traders and crew
• Plan the run of show and call each cue live