Get hire suppliers to confirm orders and count deliveries for your event

Open your hire list

Open the event, select Operations, select Hire and shopping in the list of sections, then select Production hire, Backline hire or Shopping list.

Remarque: Goods in and out and Suppliers on their own page sit under the list and its suppliers. If Hire and shopping is not in the list, select More sections and open it there.

Essayer

Give the supplier a page

Under Suppliers on their own page, select Set up their page beside the supplier, choose the Outside team, then select Save.

Remarque: Choose Make a new outside team for this supplier if the supplier is not an outside team yet; the team takes the supplier's name, contact and email. The supplier's lines then show on that team's page.

Essayer

Email the supplier its link

Select Outside teams in the list of sections, select the supplier's team, then select Email the link and confirm.

Remarque: The email goes to the team's contact, and any earlier link stops working. Select Copy a new link to send it yourself.

Essayer

Answer a supplier's request

Under the requests from suppliers, choose what to do with each one.

• Accept: A new price or new delivery and collection times go onto the list. A different quantity or item goes into the line's notes, because the list works out how many you need from the acts and the production.
• Decline: The list stays as it is. Any note you enter shows beside the request on the supplier's page.

Check Fai's reading of the quote

When a quote shows Fai has a suggestion, select Check Fai's suggestion, read it on Today and select Approve.

Remarque: Approving sets the quoted prices on the lines and notes any substitutes. Fai lists lines the quote leaves out or has fewer of, for you to take up with the supplier.

Essayer

Count what arrives

When a delivery arrives, select Count in beside the line, enter How many and How many are damaged, then select Save count.

Remarque: Leave the damaged field empty when none are. The line then shows how many are short, extra or damaged.

Essayer

Count what goes back

When the supplier collects, select Count out beside the line, enter how many went back and any damage, then select Save count.

Remarque: The shopping list only counts what arrives, because shopping is bought rather than hired.

Check the purchase order before you pay

Select Contracts, select Purchase orders, open the supplier's order and read What arrived.

Remarque: It compares each line ordered with what was counted in and back. A shortfall or damage says so, so you can check the invoice before you pay it.

Essayer